Hady Ramirez Email & Phone Number

Indianapolis, Indiana Area

Mountain View, Ca

Essential Job Functions: Facilities Coordinator -Support the facilities department in daily activities for the two campus buildings. Restocked kitchens daily with snacks and supplies needed for employees. Ordered all office supplies for the two campus buildings. Assist Executive Assistants with meeting set ups which include: Room set up and breakdown, and distributing materials and document. Manage all internal calls via the company switchboard/voicemail and route calls to employees as needed. Served as point of contact for all office vendors regarding supplies, equipment, repairs and deliveries. Assist in meeting space set up and break down for companies all hands meetings and functions. Receive and distribute all deliveries and mail for company, Federal Express and interoffice mail. Main contact for vendors and property Management Company in Mountain View and San Francisco Offices. Assist with new hire setup and internal employee office moves. Perform basic ergonomic evaluations. Travel to secondary location in San Francisco where I oversaw any facilities related issues. As well as restocked kitchens and made sure office was maintained. Oversaw, created and assigned security badges to employees. Provide support for general office equipment to include printers/copiers, break room equipment and postage meterEssential Job Functions: HR Coordinator- Maintain confidential employee files and assist with new hire paperwork. Performed routine Human Resource administrative work. Provided general office administration support as needed. Responsible for scheduling onsite interviews for Mountain View and San Francisco offices, including communicating directly with candidates as their main point of contact. Make travel arrangements for candidates who are traveling to Mountain View and San Francisco Offices. Greet and escort candidates in and out of building on an as needed basis. Responsible for creating WebEx Meetings for Teleconference purposes for offsite interviews.

• Support the Facilities department by setting up meetings, and providing support in office relocations. • Order all office supplies office supplies for three California offices. • Oversee the new hires and office moves ensuring that cubicle space was cleaned and available.• Assist Executive Assistants with customer and executive briefings which include: room set up, catering, compiling distributing marketing materials and documents.• Create and maintain the internal California region web site and internal monthly newsletters utilizing Microsoft Publisher and distributing via email to all Western Region employees.• Manage all external/internal calls via switchboard; in addition to providing after hours assistance when main headquarters is closed. Backup assistant to shipping department helping to oversee security access and badges to the building.• Process daily accounts payable such as creating invoices, all purchase orders, and enter new vendors into VES system.

Support the Facilities Manager by managing his calendar, attended his meetings where he needed translation from Spanish to English, ordered all supplies for the California offices.Responsible for all company briefings which included room set up/breakdown, directing catering, material print out and distribution, and escorting all guests to the proper rooms.Created and maintain the internal California region web site and internal monthly newsletters using Microsoft Publisher, and overseeing and distributing via email to all Western Region employees.Manage all external/internal calls via switchboard in addition to providing after hours assistance when main headquarters is closed, backup assistance to shipping and help to oversee security access and badges to the building. Coordinate employee events which include: book fairs, ice cream socials and employee appreciation days while working with the Event's team.

Supported the Insurance Manager by managing her calendar, screened all incoming calls, and took meeting notes.Gathered and created welcome packages for high profile clients that included confidential information about their entire insurance portfolios. Focal point for creating and filing of highly confidential files for customers in addition to overseeing and visiting customer homes and vehicles to ensure all insurance ID cards were in their correct spots. Worked with car dealerships, medical offices, and personal assistants of customers to provide excellent, pain free service to our clients.

Santa Clara, Ca

Supported the Liability Claims Manager by managing her calendar, screening all incoming calls, and managed her email account including responding and writing emails for her. Handled company switchboard and routed calls to assigned insurance adjuster.Worked with medical adjuster team and handled medical cases for customers that included creating and filling medical portfolios, meeting with insurance customers, explaining medical coverage, and speaking with chiropractors about their cases.Typed out and mailed out insurance checks to customers for their premiums, medical, and auto cases.Handled all purchasing of supplies and oversaw all office facilities including maintenance of the kitchens, copiers, and fax machines. SKILLSWord, Excel, PowerPoint, Outlook, Publisher, Webex and Live Meeting (for Global meetings).