Haley Scott Email & Phone Number

Salt Lake City, Ut, Us

Salt Lake City, Utah, Us

•Established and managed operations as Chief of Staff for Inception Labs, Recursion’s frontier R&D team.•Optimized executive calendars, prioritizing C-suite meetings, board sessions, and cross-departmental syncs.•Acted as the central liaison for key stakeholders, ensuring smooth communication to support business objectives.•Led cross-functional projects, aligning resources and deliverables with executive strategies.•Managed logistics and travel for leadership teams, including international conferences and retreats.•Oversaw sensitive documents and financial reports, ensuring compliance and optimizing costs.•Provided personal assistance to the CEO, managing both professional and personal matters, including travel, scheduling, and day-to-day tasks, ensuring seamless coordination across all aspects of their life.

Salt Lake City, Utah, Us

•Managed the CRO’s calendar, communications, travel, and social media, while supporting direct reports across Sales and Marketing.•Planned and coordinated major company events, including InstructureCon, the annual Kick-Off, and global educational conferences.•Handled administrative tasks such as expense reporting, invoice approvals, and system management.•Led Quarterly Business Reviews (QBRs) for NORAM, APAC, EMEA, and LATAM regions, ensuring alignment across global teams.•Coordinated and facilitated executive leadership meetings, ensuring action items were tracked and completed.•Organized the President’s Club trip for top Sales performers and supported the creation of Keynote presentations.•Proactively improved communication and operational efficiency across Sales and Marketing, managing special projects as needed.•Provided comprehensive support to executive leadership, including project management, event planning, and decision support through reports and presentations.

New York, New York, Us

•Managed complex schedules and executive projects for the President, COO, Partners, and the administration team.•Planned and executed corporate events, and completed special creative projects for the President.•Supported the development of new business strategies, coordinated travel, meeting arrangements, and managed expense reports for multiple executives.•Led weekly senior team meetings to ensure effective communication and project progress.•Handled personal and family matters for executives, including maintaining company vehicles, coordinating seasonal game tickets, and planning holidays.•Developed a deep understanding of executive preferences and workflows to provide tailored support.

• Created and submitted proposals and various financial documents for client review and created purchase orders as well as freight coordination for international sales.• Managed and created spare parts and carbon orders, tracked quotes, and organized shipment for international multi-million dollar jobs. • Managed all documentation for all jobs, updating manuals and engineering drawings as needed.• Delivered exceptional levels of service while serving as the main point of contact for jobs and client relations.• Accompanied the CEO to professional meetings and business trips, managing the calendar, emails and private life matters.• Utilized high levels of attention to maintain the company’s digital filing system and oversaw the reception and admin department.

• Delivered exceptional levels of service while answering multi-line phones in a fast-paced office environment.• Coordinated and scheduled meetings and conference calls for all corporate employees, recording meeting minutes as needed.• Managed the CEO’s work/personal calendar and commitments, organized monthly property visits for executives, attended weekly bid meetings with the CEO and all project managers.• Responsible for inventory management, ordering office suppliers per business need and scheduling maintenance.• Created and managed online HUD accounts for Millwood Management, oversaw all business licensing and renewals and managed credit applications.• Approved and stamped business contracts and ordered equipment for project sites.• Utilized high levels of attention to detail to deposit money into corporate accounts with multiple banks.