Haley Scott Email & Phone Number

Salt Lake City, UT, US

Salt Lake City, Utah, US

• Established and managed operations as Chief of Staff for Inception Labs, Recursion’s frontier R&D team.
• Optimized executive calendars, prioritizing C-suite meetings, board sessions, and cross-departmental syncs.
• Acted as the central liaison for key stakeholders, ensuring smooth communication to support business objectives.
• Led cross-functional projects, aligning resources and deliverables with executive strategies.
• Managed logistics and travel for leadership teams, including international conferences and retreats.
• Oversaw sensitive documents and financial reports, ensuring compliance and optimizing costs.

Salt Lake City, Utah, US

• Managed the CRO’s calendar, communications, travel, and social media, while supporting direct reports across Sales and Marketing.
• Planned and coordinated major company events, including InstructureCon, the annual Kick-Off, and global educational conferences.
• Handled administrative tasks such as expense reporting, invoice approvals, and system management.
• Led Quarterly Business Reviews (QBRs) for NORAM, APAC, EMEA, and LATAM regions, ensuring alignment across global teams.
• Coordinated and facilitated executive leadership meetings, ensuring action items were tracked and completed.
• Organized the President’s Club trip for top Sales performers and supported the creation of Keynote presentations.

New York, New York, US

• Managed complex schedules and executive projects for the President, COO, Partners, and the administration team.
• Planned and executed corporate events, and completed special creative projects for the President.
• Supported the development of new business strategies, coordinated travel, meeting arrangements, and managed expense reports for multiple executives.
• Led weekly senior team meetings to ensure effective communication and project progress.
• Handled personal and family matters for executives, including maintaining company vehicles, coordinating seasonal game tickets, and planning holidays.
• Developed a deep understanding of executive preferences and workflows to provide tailored support.

• Created and submitted proposals and various financial documents for client review and created purchase orders as well as freight coordination for international sales.
• Managed and created spare parts and carbon orders, tracked quotes, and organized shipment for international multi-million dollar jobs.
• Managed all documentation for all jobs, updating manuals and engineering drawings as needed.
• Delivered exceptional levels of service while serving as the main point of contact for jobs and client relations.
• Accompanied the CEO to professional meetings and business trips, managing the calendar, emails and private life matters.
• Utilized high levels of attention to maintain the company’s digital filing system and oversaw the reception and admin department.

• Delivered exceptional levels of service while answering multi-line phones in a fast-paced office environment.
• Coordinated and scheduled meetings and conference calls for all corporate employees, recording meeting minutes as needed.
• Managed the CEO’s work/personal calendar and commitments, organized monthly property visits for executives, attended weekly bid meetings with the CEO and all project managers.
• Responsible for inventory management, ordering office suppliers per business need and scheduling maintenance.
• Created and managed online HUD accounts for Millwood Management, oversaw all business licensing and renewals and managed credit applications.
• Approved and stamped business contracts and ordered equipment for project sites.