Haley T. Email & Phone Number

Phoenix, Az, Us

Seattle, Washington, Us

Seattle, Washington, Us

Seattle, Washington, Us

Seattle, Wa, Us

Seattle, Washington, Us

• Ensure agenda and logistics are set for each appointment so the CEO’s time is used efficiently and he is well prepared. • Respond to emails as CEO, requiring acute professionalism, attention to detail, and a strong knowledge of company procedures and events.• Organize and book travel for all employees company-wide and resolve travel emergencies and cancellations. • Manage expenses and invoices including submitting a monthly expense report to Accounting for reconciliation.• Coordinate meetings with all external guests to ensure that office is clean, the agenda is organized, food is ordered, and IT needs are met.• Plan and execute bi-weekly company-wide meeting, monthly company events, quarterly board meetings, bi-annual holiday parties, corporate retreats, and management dinners.• Regulate office budget and ensure office supplies, drinks, and snacks are well-stocked.• Lead new hire orientation, administer a tour, and set up the new employees with equipment and general office needs.• Collaborate with team leaders on the re-organization of the office and conference rooms as the teams expand.• Oversee building security, act as the contact for all guests, and work with management on all building-related issues. • Maintain relationships with multiple vendor accounts to establish smooth logistics and stay within the budget.

• Assisted the CEO, CFO, several SVPs, and the Sales team by managing their calendars, coordinating mass conference calls, screening phone calls and mail, and managing email inboxes or sending emails on their behalf. • Developed sales reports for the Sales team, ensured data for our financial advisors was up to date, and assisted in sending out marketing material to advisors.• Booked all travel for the executives, requiring extreme attention to detail, a knowledge of the rules and regulations of the airlines, the preferences of the executives, and the ability to be quick and resourceful under the pressures of ever-changing travel plans.• Expensed and tracked all work-related purchases in Excel for those I supported so they were reimbursed in a timely fashion and organized for our Accounting team.• Managed office and shipping supplies to keep our company well stocked and under budget.• Acted as the liaison between HR and potential candidates to organize their interviews, book their travel, set them up with our pre-hire paper work, and escort them to each interview. • Organized training events for employees including reserving hotels, organizing transportation, and coordinating meals.• Maintained positive and cooperative relationships with vendors at the preferred hotels, restaurants, and car services.

Phoenix, Az, Us

• Assisted the CEO, CFO, several SVPs, and the Sales team by managing their calendars, coordinating mass conference calls, screening phone calls and mail, and managing email inboxes or sending emails on their behalf. • Developed sales reports for the Sales team, ensured data for our financial advisors was up to date, and assisted in sending out marketing material to advisors.• Booked all travel for the executives, requiring extreme attention to detail, a knowledge of the rules and regulations of the airlines, the preferences of the executives, and the ability to be quick and resourceful under the pressures of ever-changing travel plans.• Expensed and tracked all work-related purchases in Excel for those I supported so they were reimbursed in a timely fashion and organized for our Accounting team.• Managed office and shipping supplies to keep our company well stocked and under budget.• Acted as the liaison between HR and potential candidates to organize their interviews, book their travel, set them up with our pre-hire paper work, and escort them to each interview. • Organized training events for employees including reserving hotels, organizing transportation, and coordinating meals.• Maintained positive and cooperative relationships with vendors at the preferred hotels, restaurants, and car services.

Phoenix, Az, Us

HR Coordinator:- Coordinated the documentation and onboarding of all new hires.- Utilized ADP to create employee reports, add new hires, terminate employees, and update any employee or departmental changes.- Coded and documented the invoices for benefits.- Coordinated all interviews for the company recruiter, including candidates being flown in.- Maintained and filed all documents for employee benefits, compensation, offer letters, etc.- Updated organization charts for the company consistently and maintained the headcount report.- Assisted in the coordination of the Summer Intern program.- Posted job openings and maintained a database of candidates for said job openings.- Submitted and tracked expenses for the VP of HR.- Worked as an assistant to the VP of HR, managing her calendar, answering her phone, and helping with meeting preparation.Receptionist:- Answered the phones for a company of almost 400 people requiring vast amounts of knowledge about each department and employee.- Assisted in multiple projects including data entry, mailing, and updating websites for a variety of departments: Sales, Property Management, Marketing, etc.- Worked with HR to maintain files and assist in onboarding new hires.- Coordinated pick-ups for legal documents on behalf of the Legal department.- Maintained the central wifi system for guests.- Was the main point of contact for employees, guests, and callers with questions about the company

Reno, Us

• A competitive program through a leading study abroad company to assist recent graduates professionalize and gain experience in the work field.• Designed and spearheaded a Planning Guide for study abroad students, specializing it for each program location offered by USAC. Collaborated with multiple departments and co-workers.• Gave presentations to incoming students and parents on the benefits of studying abroad through USAC.• Developed and co-produced videos on academic and career development after studying abroad.• Other responsibilities: Wrote promotional blogs, updated photos on the USAC website, participated in voiceover work, and edited promotional brochures.

• Met mandatory confidentiality requirements.• Handled student claims, organized appointments and meetings, executed thorough data entry and clerical duties, facilitated BSS events, assisted the Dean and his associates with paperwork and general campus tasks.

Kailua, Hawaii, Us

• Assisted Kindergarteners develop the fundamentals of Math, Reading, and Writing.• Supported the pivotal process of socialization and interaction with other children for their first time.• Supervised the students on school field trips around the island.

Bachelor'S Degree, Sociology

High School