Marcia Hamilton Email & Phone Number

Lenexa, Ks

Project Coordinator supporting Engineer-Led Design-Build construction management solutions, comprehensive commissioning services, and performance testing services.

Kansas City, Kansas

Accounting assistant providing support to the Controller as well as the entire accounting department. Provided assistance with monthly warehouse inventory and moving or adjusting inventory in the database. Daily processing of cash receipts, entering vendor invoices into accounts payable database, accounts receivable collections, processing commissions twice per month for sales representatives, receiving and verifying all freight invoices, serving as backup to answer phones, as well as greet and assist visitors.• Verifying dozens of freight invoices each month, investigating any issues or discrepancies, making sure the company receives proper charges according to our contracts with the many carriers, saving the company several hundred dollars every month

Provided and coordinated all administrative functions to support sales and delivery with a high level of internal and external client service. Operated as Assistant to Vice President – Key Executive Services.• Self-taught LiveMeeting Web Conferencing application enabling career consultants to facilitate entrepreneurial webinars on schedule.• Effective troubleshooter of computer applications maintaining workflow for employees and candidates.• Coordinate speakers and materials for 6-day Kaufman FastTrac NewVenture program achieving seamless delivery.

Processed qualifications and proposals, created marketing materials, prepared for and attended tradeshows, and monitored business opportunities.• Developed web-based process, for the Corps of Engineers (COE), to document construction progress of over 50 projects for 3 years. This included working closely with the photographer to ensure accurate identification of thousands of ground and aerial photographs, enabling the COE to easily access construction progress information. The process created substantial savings to the COE and the company.• Created multiple display boards for large event celebrating Kansas City District Corps of Engineers 100-year anniversary event at Fort Leavenworth Command and General Staff College attended by 200 guests.• Monitored business opportunities daily through sites including DemandStar and Onvia, as well as state and municipal sites, giving the marketing team early notice of project opportunities.• Processed Design-Build, Indefinite Delivery/Indefinite Quantity (IDIQ), and Architect/Engineer (A/E) qualifications and proposals meeting every deadline for over 4 consecutive years.• Created presentations and materials for regional tradeshows, and attended the tradeshows, marketing the company and contributing to a strong presence in the industry.

Planned and coordinated events as well as created marketing materials.• Key member of team responsible for planning and coordinating Annual Donor Awards Banquet for four locations (Kansas City, Topeka, Jefferson City, St. Joseph). Created efficient system to check-in attendees and present award plaques eliminating waiting lines and increasing employee and donor satisfaction.

Business Development Coordinator, Industrial Division (2003-2004)Supervised administrative and clerical staff, processed qualifications and proposals, created marketing materials, prepared for and attended tradeshows, monitored business opportunities, and coordinated Society of American Military Engineers (SAME) activities within the company.• Served on the division Quality Committee and fine-tuned process for editing specifications saving considerable man-hours on projects.• Conducted extensive research for upcoming government SF330 form, used for federal qualifications and proposals, which was due to replace the SF254 and SF255 that had not been changed in over 20 years. This research created a seamless transition when the change became official.Manager, Administrative Support, Industrial & Architecture Division (2000-2003)Supervised administrative and clerical staff, processed qualifications and proposals, created marketing materials, prepared for and attended national and regional tradeshows, monitored business opportunities, and served on the division Quality Committee.• Key member of team that processed the company’s first Design-Build proposal with contractor partner. The team was awarded this Design-Build project (first for the company).Executive Secretary, Industrial & Architecture Division (1994-2000)Processed qualifications and proposals, created marketing materials, prepared for and attended tradeshows, and monitored business opportunities.• Served on the Division Quality Committee, streamlining processes for project deliverables.Administrative Assistant, Civil/Structural/Architecture Departments (1989-1994)Processed specifications and correspondence, transcription, production of complete specification books, shipping, coordinated luncheons, and planned travel.