🔹 Staff & Workers Transportation and Fleet Management: Organize and manage transportation services for staff and workers, ensuring efficiency and compliance with safety standards. Oversee the maintenance and coordination of the transportation fleet.🔹 Water Arrangements: Liaise with local water authorities (PQA, KWSB) and manage the logistics of water supply through tankers.🔹 Worker’s Canteen Management: Ensure food quality, hygiene standards, and compliance with Good Manufacturing Practices (GMP) in the worker's canteen.🔹 Firefighting System and Maintenance Coordination: Coordinate and oversee maintenance activities for firefighting systems within the premises.🔹 Housekeeping and Inventory Services: Supervise housekeeping services and manage inventory requirements.🔹 Admin CAPEX Coordination: Monitor and coordinate administrative capital expenditure projects.🔹 PR/GGR / Invoice Processing: Manage and oversee the processing of purchase requests, goods receipts, and invoices.🔹 Compliance and Best Practices: Ensure compliance with GMP standards, best practices, and certifications.🔹 Event Management: Coordinate and manage various events held within the organization.🔹 Coordination with Local Government Officials: Establish and maintain effective communication with local government officials as needed.🔹 Branding and Aesthetics: Implement strategies to enhance the aesthetic appeal of the organization's premises.🔹 Scrap and Waste Management: Manage and coordinate the disposal of scrap and waste materials.🔹 Material Auction Coordination: Organize and oversee the auction of surplus materials.🔹 Building, Fixture, and Furniture Maintenance: Supervise repair and maintenance activities for buildings, fixtures, and furniture.🔹 PPE Arrangements: Ensure the availability and distribution of personal protective equipment (PPE) as required.🔹 Petty Cash Management: Oversee the management and disbursement of petty cash.

🔹 Administrative Operations: Supervise administrative operations of offices and processing plants, covering electrical, plumbing, canteen, valet services, cargo lifts, horticulture, and event management.🔹 Vendor and Contractor Management: Handle vendors and contractors for canteen, stationary, fleet, gardening, sweet water for housekeeping, general office supplies, hygiene, and electrical and mechanical, sanitary and plumbing and space management in line with company SOPs.🔹 Event Planning and Management: Plan all types of corporate events, including international meetings, corporate retreats, company outings, conferences, sessions, and more.Manage all areas of events, from pre-planning through event day to post-event activities.Supervise a team of event planners and assistants, hiring support staff. caterers, and other contract workers as necessary.🔹 Payroll and Attendance Oversight: Oversee payroll functions and attendance of personnel, including management, non-management, and third-party staff, using system tools such as Oracle EBS.🔹 Internal Audits: Assist in internal audits related to administration, housekeeping, and hygiene examination.🔹 Visitor and Inquiry Management: Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner.🔹 Operational Efficiency: Maintain effective operations and productivity by developing well-organized work procedures and workflow.Assess staff performance and provide coaching and guidance to ensure maximum efficiency.🔹 Inventory Management: Monitor department office supplies inventory and procure new materials with attention to budget constraints.🔹 Recruiting and Client Management: Assist with recruiting, establishing new clients maintaining vendor relationships, and adapting to daily work for changing situations.🔹 Administrative Support: Provide administrative support to other departments or projects as needed.Perform other duties as assigned.

🔹 Machine Mapping Management:Managed the comprehensive machine mapping system for all stitching machines in YTM-II, ensuring accuracy and accessibility of records.🔹 Maintenance Oversight:I oversaw the maintenance of stitching machines, maintaining breakdown records, checklists, and necessary documentation in compliance with industry standards.Executed corrective and preventive actions, ensuring timely implementation and closure within specified timeframes to enhance operational efficiency.🔹 Maintenance Scheduling:Developed and managed schedules for daily, weekly, and monthly maintenance tasks, meticulously documenting job details to streamline workflows.🔹 Reporting and Documentation:Prepared and delivered detailed reports highlighting organizational issues and challenges to relevant stakeholders, facilitating informed decision-making.🔹 Training and Guidance:Provided guidance and conducted training sessions for managers and staff at all levels, ensuring compliance with established procedures and regulations.🔹 Audit Participation:I participated in meetings with auditees, gaining an in-depth understanding of internal business processes to align compliance measures effectively.

🔹 Clearing and Forwarding Coordination:Coordinate the clearing and forwarding of all imports and exports for the company.🔹 Authorization of Freight Forwarders:Authorize freight forwarders to clear goods in the case of direct shipments.🔹 Shipment Inspection and Survey:Coordinate inspections and necessary surveys for shipments arriving in open, torn, wet, or damaged conditions.🔹 Short Lading Certificate Acquisition:Obtain short-lading certificates from customs authorities.🔹 Insurance Claims Management:File insurance claims and follow up on payments and credit notes with the insurance company.🔹 Invoice Verification and Approval:Check and verify freight forwarder invoices for both imports and exports.Obtain approval from the respective department head and forward the invoices to Finance for payment.