Finance & Payroll Officer
London, United Kingdom
Finance Administration• Record, reconciliation and banking of all donations and grants to the Charity.• Management of QuickBooks Online; processing 60 staff salaries, recording statutory payments such as maternity and sick pay, preparing end-of-year payroll and liaising with HMRC.• Assist the Treasurer in the preparation of budgets.• Provide department managers with the financial information they need to help them monitor their budgets.• Check, process and record all payments, administer invoices and expenses claims received.• Reconcile transactions and bank statements and ensure that all accounts balance.• Liaise with the Treasurer and review budgets and expenditure as necessary and prepare monthly financial reports and other data as required.Maintaining Policies, Procedures and Records• Assist the General Manager and Trustees in the preparation of policies and procedures.• Manage the filing, sign off and review of such policies or procedures.• Assist the General Manager and department managers in the running of DBS checks and maintaining records of such checks and alerting the need for updating when required.Administering HR and Maintaining Training Records• Working with the General Manager to prepare HR records, formulate job advertisement, draft job offer letters and contracts and filing of such HR records.• Maintaining staff and volunteer training records.General Administration• Undertake general admin tasks under the direction of the General Manager e.g. dealing with items of correspondence, telephone messages, enquiries and filing.• The first point of contact with our bankers.• Supervision and maintenance of all bank mandates.• The first point of contact with HMRC, Charity Commission and Haringey Council.
