Hannah Lima Email and Phone Number

Personal Assistant, - Part-Time (between 12/2015 – 08/2017) Home Care Services – Daly City, CA Provided reliable caregiving and office assistance for two seniors. Some duties include answering incoming calls, meeting and greeting vendors, guests, opening incoming mail, managing supply inventory and purchases, creating new files and organizing home/office, preparing light meals, running errands, shopping for food, prescription pick up, bank deposits, assisting seniors with medical appointments, light accounting, bill pay, providing companionship, and other duties.

Office Assistant – Part-Time (between 12/2015 – 08/2017)Flow Masters Plumbing, Daly City, CAAnswered incoming calls, prepare new hire packets ensuring all pertinent HR documents are accounted for, including I-9 Forms, W4, employee handbook, etc. Interview candidates for office hire. Track and enter all DMV renewals for company trucks, distribute pay statements to employees on a bi-monthly basis, scan and upload Bid Estimates to Google Drive, review invoices and enter the invoices in Quick Books. Organize the office and provide an effective filing system for the team. Schedule meetings, order office supplies, assist in planning of special events. Prepare the payroll report, monitor emails for the owners and respond as appropriate, communicate with contractors and clients, enter bid estimates into QuickBooks, pull permits and job cards, book job inspections, coordinate Waiver and Lean paperwork, Certificate of Insurance, and other duties.

First point of contact for the organization ensuring the front office was operating smoothly. Answered a high volume of incoming calls and routed calls as appropriate. Entered and tracked all calls into Excel spreadsheet. Greeted walk-ins, clients and In-home Providers. Prepared alpha and numerical filing for confidential documents, prepared check disbursement, ordered office supplies, maintained employment verification documents and time sheets.

Provided admin support to Engineering, Environmental, IT, Procurement and Contract’s Departments. Directed clients, new hires and vendors as appropriate. Prepared a high volume of on-boarding requests for new hires, improved the on-boarding procedure and organized each step of the multi-phase process, resulting in faster processing time for each new hire, maintained hard and soft copies of new hire data including system tag no’s; reviewed vendor invoices for accuracy in SAP database, collaborated with vendors to ensure hours were correct; assisted with filing of contracts and purchase orders; provided admin support to the Procurement Specialists and the Contracts Departments; entered department time sheets in CATS; updated the SharePoint server with new resource data; ordered office supplies in SRM keeping costs within budget; prepared and reviewed correspondence including letters, emails going to Buyers responding to back to their requests; tracked employee department training; participated and assisted with Volunteer Program for department; provided admin support for PG&E’s Emergency Team Center; scheduled meetings, assisted with department moves; provided catering for special events and luncheons; assisted in coordination of off sites and anniversaries and maintained an effective filing system for the department.

Provided admin support for the Medical Comm Dept at Genentech. Greeted clients and guests; seamlessly setup all new hires and assisted with HR tasks including; scheduled candidate phone screens/interviews; participated in college recruiting at SF State for Genentech’s Internship Program, prepared requisitions for temporary help; prepared travel arrangements; coordinated and submitted requests for medical symposiums; instrumental in the contract renewal process of $8 Million Dollar Account, obtained invoices against the account and reviewed invoices for accuracy, collaborated with Legal through the renewal process as appropriate and through contract execution. Ordered PI’s (Prescribing Information) for Genentech drugs/products; scheduled meetings and conference rooms; planned special events and off sites; placed all catering orders for meetings and anniversaries; ensured the break rooms had adequate office supplies at all times; assisted with department moves; ordered office supplies keeping costs within budget; updated contact directory; maintained an effective filing system for the department and special projects.