• Prepare and monitor the budget of administrative department• Develop and implement Admin. related policies, procedures and guidelines• Responsible for contract administration including cost control, evaluation and negotiation, tendering and awarding of the contract works• Coordinate fit-out projects with contractor regarding work procedure and monitor the construction progress to ensure the tasks are completed on time and in line with project timeline and budget.• Prepare document for bidding and review the bid proposal from contractor• Monitor office and pop listing to ensure timely renewal or termination • Responsible for the overall building management which includes ensuring the security and cleanliness in office with high standard for Head Office and all branches• Manage cost control on utility, office repair & maintenance, office supplies• Oversee fleet management (cost control, vehicle booking & arrangement, repair & maintenance, purchase and sell out…)• Oversee the delivery services and stock control

• Design and develop administrative and procurement policy and procedure to ensure the flow and quality check is in place.• Manage and develop the specification for both Interior & exterior items with quality and look good & feel• Manage fit-out projects with contractor including bidding, cost management and contract management to ensure the tasks are completed on time and in line with project timeline and budget• Monitor leasing contract to make sure the contract is renewed timely• Ensure the safety and security in office is apply in a high standard for Head Office and all branches• Manage safety project, i.e. CCTV cameras project, Access Control, Emergency Bell System, etc.• Monitor office security for Head Office and all branch offices and provide leadership, advice on office security standard, i.e. parking arrangement, office building checklist etc.• Lead and manage the administrative and procurement team in a quality of services to ensure the services of functions are highly appreciated in the whole organization for both quality and in a timely manner• Manage the procurement services in order to enhance the effectiveness and efficiency in process and quality • Monitor asset management and control both asset listing and physical asset• Overlook on delivery services and stock control (Kitchen supply, sanitary supply, stationary and other promotional material)• Ensure the hospitality in a good service• Provide promptly support Insurance Service • Control fleet management (i.e. vehicle arrangement, repair maintenance, insurance, yearly inspection, monthly car report etc.)

• Enhance the procurement function for prompt support to the company• Monitor the asset list to ensure that all company’s assets are properly used, maintained and updated;• Ensure that all vehicles and staff motorbikes are properly insured;• Monitor the asset list to ensure that all company’s assets are properly used, maintained and updated;• Facilitate in seeking preferred providers to provide services for both Head Office and Provincial Branch Offices.• Lead in petty cash control of Admin. Team effectively and properly.• Maintain and update Fixed/ Non fixed asset listing, assigning asset stickers and verifying of assets • Provide support to control the stock of stationery and support branch on the needed stationery as required

• Ensure that all purchases are well done with efficient values• Purchase stationery, kitchen supplies, sanitary, IT material and other materials as requested• Involve in seeking quotation and selecting suppliers• Manage Petty Cash for Admin. Unit• Monthly check logbook of vehicle expenses including fuel consumption and repair & maintenance• Manage phone card allowance for all staffs and company’s phone• Responsible of looking for supplier to provide uniform, name card, ID card to staff• Produce monthly report on environmental impact (utility consumption, gasoline and paper use)• Monitor expenses regarding photocopy, internet, telephone, cleaner, maintenance, security guard• Coordinate with insurance company to ensure that staff/ motorbike/ vehicle insurance are covered• Arrange air ticket, accommodation, transportation for international consultants, visitors, staff• Proceed visa application and visa extension to Embassy and to Immigration Department• Together with other committee, arranging other hospitality tasks such as staff retreat, care group and other events• Support refreshment/ snack for training and meeting

• Control budget of Operating Expenses for general Repair and Maintenance• Follow up and update the monthly budget report of Operating Expenses (OPEX) of the Maintenance Department• Prepare Purchase Request and Request Order• Control petty cash• Liaise with Purchasing Department regarding pending Purchase Request, stationery, office supplies, etc• Coordinate with subcontractors and suppliers for quotation of any maintenance aspects• Coordinate with training center and concerned department for training of new hire staff• Prepare uniform request for Maintenance staff • Manage proper filing of all incoming and outgoing correspondences and relevant documents including personnel files • Liaise with Admin & Human Resources Department regarding all administrative aspects• Assist in travel arrangement (Tickets booking, accommodations preparation, etc.)