Haresh Kumar Email & Phone Number

Karāchi, Sindh, Pakistan

Procurement planning for ongoing and upcoming projects in coordination with all stockholders and orient the stockholders to have the same understanding at all levels.Develop and strengthen interdepartmental as well as external relations for understanding stockholders' points of view and smooth execution of procurement process, delivery, and payment.Develop procurement strategies that are inventive and cost-effective.Negotiate with vendors for quality improvement, price reduction, and delivery minimization as required. Develop and release tender notice and tender packs/RFQs/RFP/EOI. Prepare, develop, analyze, and present the procurement cases to the procurement committee for a quick decision. (includes itemized details of each procurement financials and technical/profile/samples).Draft PC meeting minutes and share decisions with all stockholders. Coordinated with Field Offices SC, programs, and technical persons to ensure timely evaluations.Ensure compliance with IR’s policies and procedures in true spirit for effective delivery of services to communities.Close coordination with finance for timely payments as per the credit period designed with the vendorsIdentifying vendors and suppliers from target field areas to build local presence where required and engage reliable suppliers and vendors for the provision of required supplies/deliveries accordingly.Execute internal and compliance control regarding the enrolment of new suppliers into the UNIT-4 system.Maintaining accurate records and documentation of Procurement Process- Tenders/RFQs /RFPsCultivating and maintaining positive relationships with new and existing vendors.Serving as the main focal point of contact for vendor inquiries and support for IRP proposal queries/matters.Developing and implementing efficient onboarding processes of new vendors as per IRP SoPs. Participation and facilitation in the implementation of IR seasonal programs and emergency response.

Karāchi, Sindh, Pakistan

• Ensured compliance with IR’s policies and procedures in true spirit for effective delivery of services.• Coordinated with internal (Finance & Programme team) and external (Auditors, CO SC team, donors where required, other NGOs SC teams) stakeholders related to SC & S and other matters of mutual interest.• Ensured preparation & and record management of SC and services-related activities so that may be accessed by relevant individuals as and when needed. • Preparation of daily, weekly, monthly, and other progress reports for management’s info.• Timely reporting and handling of maintenance and repair of all office equipment, building, and furniture, fixtures, vehicles.• Ensuring the promulgation and implementation of an effective security system for the office, staff, and all other assets of the organization.• Closed coordination with line manager for effective implementation of policies/guidelines and ensuring SC compliance with procedures.• Securing petty cash and its reconciliation before month-end and replenishment• Maintaining a proper record of documents issued or received till the final receipt of goods and final payments to suppliers. • Coordinated with internal (Finance & Programme team) & and external (Auditors, CO SC team, donors where required, other NGOs SC teams) stakeholders related to SC & S and other matters of mutual interest.• Participation and facilitation in the implementation of IR seasonal programs in all respects.

Karāchi, Sindh, Pakistan

• Developed Administration Policies and update the Crisis Management Plan for all offices.• Ensure effective communications by orientation and refresher training to staff to help them understand the systems, policies, and procedures of the organization.• Ensure all lease contracts are in place and renewed/terminated as appropriate and Oversee contracts of all office equipment’s maintenance and ensure regular repair & maintenance • Ensure storage management and disposal of old records beyond requirement under the donor.• Ensure all travel requests for national including booking vehicles and accommodation, purchasing tickets and travel insurance, etc. are followed up on time.• Coordinate and work closely with field offices on office, inventory, vehicles management & other matters.• Manage procurement processes and ensure policies and procedures are being followed.• Ensure budget holder provide annual/quarterly procurement plan and initiate procurement plan.• Review on Procurement Analysis Reports quarterly with manager to identify issues and find solutions.• Ensure all procurement documentation achieving complies with Organizational policy & Procedures.• Monitor office stocks, equipment, assets, vehicles, and motorbikes according to policy and work with Finance Function to code and conduct inventory count 02 times a year and as required.• Regular review of asset disposal and submit recommendation at least twice yearly.• Conduct monthly spot checks on stock - stationary, monthly office supplies, and sign-off.• Provide capacity support and training to Field Offices to ensure that they are equipped with safety and security equipment/tools. Maintain, update all contact lists (staff, partners) on monthly basis.• Discuss with Manager on the training needs and development opportunities for supervised staff on administration, Procurement & Logistics system, policies, and procedures.

Karāchi, Sindh, Pakistan

8• Provided updates about procurement-related progress and potential delays daily to the Line Manager.• Maintained positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met and Researching and identifying prospective suppliers• Analyzed market and delivery trends to develop procurement technologies and processes that support those trends.• Reviewed supplies, works, and services to ensure compliance with company procedures and best procurement practices and preparing proposals, requesting quotes, and negotiating purchase terms and conditions.• Develop detailed sourcing and category plans to maximize effectiveness and efficiency.• Manage preparation, implementation, and execution of procurement processes.• Implement procurement processes to ensure efficiency, cost savings, and best practices.• Work with the finance team throughout the procurement cycle to assist with forecasting and budgeting.• Assist Vendor Manager in vendor selection, management, and performance.• Perform sourcing, liaising, and negotiating with new and existing suppliers to improve business.• Re-negotiate contracts with suppliers to produce better savings and further value for spend.• Create documentation necessary for the acquisition of materials and services.• Preparing reports and maintaining accurate inventory and procurement records.• Complying with Organizational policies, procedures, and regulatory standards.• Evaluates the performance of certain vendors to decide whether or not to continue buying from them• Worked on Gap analysis of Operation and provided recommended solutions for future correspondence.• Developed every departmental Tool for the organization and developed formats for the implementation in LAS.• Liaising with internal project teams and maintaining strong supplier relations.

Pakistan

Will be responsible for procurement of all the admin & operational requirements of the project includingoffice supplies and consumables, communications, mass media and printing services, vehicle rental, operation,maintenance and insurance building and equipment maintenance, lodging etc.• Manage and maintain Fixed Assets Management, inventory of supplies, computers/laptops, equipment and allother properties that belong to MSAN Project.• Responsible for receiving & dispatching stocks, maintaining stock register, get stocks insured and makearrangement for their safety and security.• Responsible for HR related matters of the project like maintain attendance and leave records of all staff withthe support of office attendant• To ensure preparation, compilation and completeness of Personal files of MSAN-Project staff according topolicy requirements.• Responsible for complete management of Petty Cash.• Prepare and submit monthly cash forecast to Financial Management Specialist on the basis on admin budgetbreakdown.• Carried out quotations and tenders as required according to World bank & SPPRA’s SOPs and guidelines toascertain best value of money in order to select the most effective vendors.• Responsible for the Logistics facilitation to field staff in all districts of project areas as per their need andresponsible for Organizing conferences and workshops for the MSAN staff.• Ensure that Stock level are recorded correctly on stock cards each day.

Pakistan

Well manage office support services including arrangement of transportation, purchases, propertymaintenance, insurance, communications, hospitality to visitors and housekeeping.• Properly insure and regularly maintain vehicles and office equipment for prolong use.• Manage and maintain inventory of supplies, computers/laptops, equipment and all other properties.• Conduct the physical verification of assets on an annual basis.• Fully comply the security procedures on asset safekeeping. Ensure the office security and safety.• Ensure that the office is always clean, tidy and presentable.• Prepare and regularly monitor department budgets to ensure effectiveness and efficiency of the department.• Identify and apply ways and means to save on administration costs.• Develop organization’s sourcing strategy and action plan. Facilitate the implementation of sourcing strategy and periodical action plan.• Develop tools and process for development of annual procurement plans. Lead the implementation ofprocurement plans to meet organization objectives• Analyze and manage the organization procurement budget.• Develop procurement policies and procedures in line with Procurement Manual. Monitor and ensure the procurement process according to policies and procedures• Analyze procurement activities and apply measures to improve captured spend, savings, standardization,value analysis and cooperative purchasing.• Conduct market analysis and take lead in organization reaction to market situation• Deploy sourcing strategy for high quality goods and services at organization demand• Develop negotiation plan and implement negotiation with suppliers for framework contracts• Manage the pool of suppliers and implement periodical assessment of suppliers• Analyze procurement activities and recommend more efficient improvement on procurement under the framework contract, discounts, standardization, value analysis and cooperative purchasing.

Hyderabad, Pakistan

•Overall responsible for maintenance of a strong logistics system in Sindh’s emergency response areas; •Provided on the job training and guidance’s for partner logistics, procurement and store management staff;•Provided monthly reports on vehicle use and fuel consumption, vehicle mileage summary, personal usage deduction & took appropriate action in case of any major variation;•Carried out quotations and tenders as required according to Concern’s SOPs and guidelines to ascertain best value of money in order to select the most effective suppliers;•Responsible for receiving & dispatching stocks, maintained stock register, get stocks insured and made arrangement for their safety and security;•Prepared monthly reporting on stock levels, movements, stock reconciliation reports;•Supervise circulation of Monthly Stationery Request forms, purchase stationery following SOP for stationery ensured that printing paper, fax toner and stationery available for visitors or emergency; •Maintained Asset/Inventory record of offices supplies and reconciliation on quarterly basis and liaison;•Prepared and submitted monthly cash forecast to Finance Officer on the basis on admin budget breakdown;•Submitted Budget variance (admin/transport) report to PC and Administration Manager on monthly basis; •Conducted regular session/refreshers with Drivers, Cooks, Cleaner on capacity building; •Payroll processed for Regional office as per Concern policy on monthly basis;•Looking after regional office security related issues & also field staff ,share reports with security focal person of country office and with local staff as well; •Verified and authorized OPD claims and submit excel sheet to Finance on weekly basis for payment. •Maintained OPD record of individual staff in the form of excel sheet and in OPD file and both should be reconciled on regular basis.

Dadu Sindh

• Maintained asset register; all items are entered in property register and properly tagged and reconciliation on quarterly basis and liaison with Operation Manger for the insurance as per guidelines.• Managed CARE transport pool for both districts Dadu & Shahdadkot according to the transport manual and security management plan in order to provide efficient and secure transport for official use;• Prepared monthly reports on vehicle mileage summary & personal usage deduction for both districts; • Collected & dispatched stocks to Field offices on time, maintained stock register, managed transport for dispatching according to the set procedures mentioned in Logistics manual. • Monthly reporting on stock levels, movements, stock reconciliation reports and other related processes.• Prepared and submitted monthly CASH Forecast to FO on the basis on admin budget breakdown & submitting budget variance report to TL & Operation Manager on monthly basis; • Verifying all supporting and prepared Petty Cash Vouchers & Disbursement of Petty Cash.• Prepared petty cash summary on daily basis & covers for reimbursement of float.

Sukkur

• Managed all logistics processes in the, including processing purchasing requisitions, warehousing, and transport for all activities, as well as the related administrative procedures;• Implemented and monitored logistics systems, and all warehouses;• Ensured an accurate paper trail from all logistics activities, from programme through to the finance department;• Facilitated field level logistics support to the Programme Logistician or team leaders as per need;• Close Coordination’s with the procurement officer on the day to day procurement of materials;• Monitoring the fuel consumption of hired vehicles and the skills of drivers;• Ensured that travel and use of field vehicles is planning in such a way that Oxfam GB’s security guidelines and vehicle policies ;• Weekly stock checks of stocks and equipment during the month, reconciliation of discrepancies;• Support the disposal of old assets, including follow-up of donated vehicles;

Sukkur

• Responsible for running of warehouse operations as per GOAL Standards Procedures;• Screen quality & specification of Goods received and delivered to intended locations;• Check deliveries of goods for quality and quantity, and record details on Stock Card;• Control stocks & make necessary replacements;• Plan & Arrange transportation as per project requirements and ensure all papers have been authorized accordingly before goods in /out;• Assist Logistics Manager in setting up of warehouses;• Supervise and advise the Store Keeper and warehouse security guard;• Monitor goods in/out and Local/ International documents for supplies;• Carry out stock checks on a weekly basis;• Maintain the database of stock using the prescribed GOAL Software;• Ensure that Stock level are recorded correctly on stock cards each day;• Prepare monthly / weekly stock report;• Compile regular stock report & stock reconciliations;• Effectively Coordinate with Partners on warehouse related issues, transport requirements, locations etc;• Organize the Manual loading & unloading of trucks when necessary;• Ensure that all goods are store properly, packed safely, securely

Sukkur

• Dealt with general administration relating to the departmental fleet of vehicles.• Preparing monthly payments of the departments Vehicles of POL& other office supplies;• Liaised with suppliers to resolve any operational problems that arise;• Established Twenty one Sub Offices in three Districts (Shikarpur, Kandhkot, Jacobabad);• Dealt in all type of Procurement, while establishing new offices with organizational procurement process;• Inventory Record maintained of all offices as well physically verification on monthly basis;• Filed visits in the sub offices for monitoring of staff as well as petty cash count & record keeping; • Managed the recruitment of support staff by the most cost and time effective means whilst ensuring that the quality meets the specification;• Conducted frequent partial physical inventory audits to verify accuracy of records;• Assisted in providing supportive with Auxiliary staff by communicating with them in a positive manner;• Provided administrative support for various sectors, assisting visitors and resolving a range of administrative problems and inquiries.

Shahdadkot

• Scheduled and coordinate meetings, appointments, events and other similar activities for supervisors, which also include travel and lodging arrangements;• Prepared bank reconciliations & General Ledger, cash flow statements, taxation returns, salary sheets, liaison with banks & insurance related matters of organization; • Assisted in daily financial processing, including monitoring of payroll data, cash receipts, billing, disbursements, expense accounting, and deposits;• Administering payroll and maintaining records relating to staff;• Prepared, maintained reports and records, such as budgets and operational;• Dealt all Human Resources Management activities of DA & also other running project of UNICEF & SEF.

Shahdadkot

• Organized conferences and workshops for the staff;• Assisted in the recruiting of new staff into new projects;• Assisted in general accounting functions;• Monitored and procured inventory, office stationery, and kitchen consumables; • Supported the bookkeeper with writing checks and other various accounting functions;• Assisted in general accounting functions; • Requisitioned and purchased supplies;• Maintenance of Inventory Record;

Jacobabad

Master Of Public Administration - Mpa, Marketing/Marketing Management, General

B.Sc, Zoology/Animal Biology

Secondary Education