Ann Hawkins Email & Phone Number

Peterborough

responsible for maintaining the office - manage office supplies, manage cleaning company and supplies, joint point of contact for building landlords, fire warden for the office, general Health & Safety assistance, corporate work and secretarial support to the Company Secretary, mobile phone and mifi contract administration, general secretarial support to staff, general office/administration assistance. If nobody else wants the job, it falls to me!

Peterborough, United Kingdom

Job title – Executive AssistantDuties – Providing Personal Assistant support to Chief Executive Officer (CEO). Preparing draft presentations for CEO to show at Board meetings. Organising, supporting and minute taking (for publication) Board & management meetings. Support for governance secretariat at LINX member meetings (with governance element, i.e. AGM and EGMs). Arranging travel and hotel accommodation, ensuring cost effectiveness in all respects. Ensuring overall LINX calendar management (to all staff). Management action ticket management. Supporting office facilities management & administration. Organising quarterly staff meetings, including sourcing venues for annual off site meetings, drawing up agenda, and encouraging staff members to give presentations of interest to other staff members, ensuring cost effectiveness and ease of travel for all staff. On-demand role in organising and/or supporting external meetings. Front line role in handling external telephone callers. Production of Intranet documentation (procedures etc.). Arranging travel and hotel accommodation, ensuring cost effectiveness in all respects. Prior to and during the recent office move, I was one of a small team who organised the move, making sure the event ran smoothly and staff were able to locate their belongings and desks at the new office.

Worked at the Home Office, for the Ministry of Justice (Prisons). Temporary position only

Checking incoming paperwork from Training Consultants, data input, filing, processing change of circumstance paperwork from Training Consultants.Reason for leaving - Looking for more stimulating workwith more responsibility and job satisfaction.

Fixed term appointment until 29 Sept 2006)Duties -Various tasks including minute taking, arranging meetings and refreshments, collating information on Local Nature Reserves for the teams use, helping to collate information for the 2006LNR National Celebrations, assisting at workshops, collating feedback from questionnaire to create a report, creating spreadsheet of contact details of people who entered competition, researching for and arranging team event including booking train tickets and agreeing agenda for the day, monitoring emails and replying/forwarding where necessary, accompanying manager on monitoring visit to Local Nature Reserve, ensuring records are up to date for agency merge to Natural England, including visiting external offices to complete information audit, checking files to ensure all papers are in order for BLF audit visit, filing.Reason for leaving - Fixed Term Appointment

Secretarial duties for Head of Office and Adjudicator (Dame Barbara Mills). Maintaining diaries. Arranging and taking notes at meetings. Arranging travel and hotel accommodation, ensuring cost effectiveness in all respects. Management of one member of staff and dealing with conduct and discipline matters in accordance with HMRC procedures. Creating and maintaining Excel Spreadsheets. First point of contact for telephone calls from complainants and passing to colleague(s) as required, drafting some straightforward replies. Site manager for office Intranet and Internet, ensuring both sites are user friendly and meet DDA requirements. Typing as required for Head of Office and Adjudicator and ,on occasion, whole of Adjudicator's Office. Managing emails to Head of Office and Adjudicator and replying/dealing efficiently with issues in their absence. Amending PowerPoint slides for use at presentations to detail to foreign Ombudsmen how the office works. Assisting with issue of Annual Report, ensuring contacts and address details are up to date.Reason for leaving - took Approved Early Retirement due to change in personal circumstances.

Updating and maintenance of Regional Intranet website. Ensuring site is user friendly and meets DDA regulations.Reason for leaving - successful in application for post on promotion.

Secretarial duties for Business Development team (1 Deputy Director, 2 Assistant Directors and a number of other team members). Maintaining diaries. Arranging and taking notes at meetings. Arranging travel and hotel accommodation. Creating and maintaining Excel spreadsheets. Fielding telephone calls and dealing with issues as required. Typing as required for Business Development team. Monitoring emails to Deputy Director and Assistant Directors and replying/dealing with issues in their absence. Arranging conferences and monthly meetings including visiting potential venues, checking availability of our requirements, ensuring suitable accommodation and refreshments. Creating or amending PowerPoint presentations for use at conferences. Reason for leaving - change in office structure meant the team was disbanded.

Maths And English Language; Business Administration

Other qualifications - NVQ level 3

Education record