Ashley H. Email & Phone Number

Charlotte, Nc, Us

Manage a $7.2M federal grant-funded project to increase diversity in K-12 leadership, overseeing budgeting, contracts, and event logistics.Develop and implement quality assurance systems, time-tracking methods, and financial reporting for government compliance.Coordinate cross-functional teams for event planning, including scheduling, technical support, and vendor management.Lead the creation of technical timelines and manage dissemination tasks, such as programming surveys and email campaigns.Optimize processes for travel booking, expense management, and subcontract modifications, ensuring adherence to budget constraints.Established Smartsheet dashboards to monitor project deliverables, enabling data-driven decision-making and real-time progress tracking.

Delivered over 150 high-profile events, managing cross-functional teams to execute programs within strict budgets and timelines.Transitioned traditional in-person events to virtual platforms, expanding audience reach to 185K+ globally and increasing program accessibility.Led the development of innovative art and cultural activations, utilizing creative problem-solving to produce visually compelling experiences.Collaborated with cross-functional teams to ensure alignment with institutional goals, enhancing program impact and stakeholder satisfaction.Events: Outdoor Classical Theater series, College Night, Bacchus Uncorked, Board of Trustees & Villa Council Meetings

Greater Los Angeles Area

Managed 35+ events per quarter for students, UCLA departments, and external groups with venue budgets of up to $115KContracted with several university approved vendors, coordinating logistics and providing on-site management.Met with clients to coordinate logistics and create production timelines, troubleshooting any problems that arise.Developed estimates, contracts, invoices, film permits, layouts, and transportation/parking plans to ensure event success.Notable Events: YPO’s Pacific Edge Conference, Oprah’s Super Soul Sessions, UCLA Commencement, Nickelodeon Kids Choice Sports Awards, City of Angel's Fun Ride, KCRW Pie Contest, Los Angeles Cancer Challenge 5k/10k, Gilmore Girls Premiere Party and Fan Experience

Greater Los Angeles Area

Assisted in vendor coordination and manage on-site event setup and strike.Supervised staff of 25+ employees, running front and back of house food service operations, serving up to 1,500 guests.Upheld food handling and safety standards in accordance with policies mandated by on-site LA County Health Inspectors.Offered direct support to Operations Manager and Owner of the company, working events for their largest account. Notable Events:Susan G. Komen Race for the Cure, Jonathan Jaques Children's Cancer Center Torch Run, Ralph's Fan Zone - Collegiate (UCLA, USC) and NFL football, 2024 Viable Spring Shindig*Seasonal Position

Long Beach, California

Coordinated and managed corporate events both internally and externally for groups as large as 500.Assisted with event timeline management, vendor and venue sourcing, budget management, contracts and registration.Facilitated the planning, creation and distribution of corporate gifting, managing a budget of $60,000 annually. Developed and designed web and printed promotional material for multiple companies with various division.

Long Beach, Ca

Served as Creative Director, creating and communicating vision to event team members, seeing through to execution.Facilitated all communication to event team before and during events.Direct assistant to designer, selecting models, team members and locations, and coordinating transportation.Managed portion of wardrobe budget, making purchases and returns and running errands as needed.Notable Events: “Desert Fusion” collection photo shoot, L.A. Fashion Weekend at Sunset Gower Studios, “Ravish & Romance” collection photo shoot, “Sidewalk Sophisticates” collection photo shoot

Irvine, Ca

Served as primary customer service provider, securing growth of company clientele by 10% annually, and sustaining healthy revenue gains in a declining market.Managed trade show exhibition, engaging with perspective customers and managing lead registration.Created marketing program designed to incubate existing customer relationships, improving loyalty and drive sales.Spearheaded new brand creation, facilitating market research, planning market entry and advertising strategies.Designed all promotional and advertisement including product catalog and price book, flyers, logo, magazine advertisements, etc.Managed social media and company website, generating content.

Applied Project Management Certificate Program

Certificate, Meeting And Event Planning

Bachelor Of Arts, Studio Art – Graphic Design, Business Entrepreneurship

Activities and Societies: American Marketing Association, Associated Students Inc.Beach Pride Center Event Planning Committee, Program.

Education record

Activities and Societies: Leadership Committee, Youth Advisory Board