Hayley Rollins Email & Phone Number

Washington, District Of Columbia, Us

• Coordinates and executes full scale event logistics and content programming for strategic partner focused hybrid events to include quarterly Advisory Council Meetings, summits, annual awards gala, leadership retreats, and tradeshows. • Manages event budgets, including tracking all expenses and budget reconciliation post-event.• Supported C-Suite level executive with daily organizational wide operations to include booking travel, calendar management, and expense support processing. • Developed Event SOP documentation, planning timelines, tracking templates, and checklists to ensure organization wide event standardization and efficiency.

Arlington, Virginia, Us

• Collaborated with internal and external partners and vendors to plan and execute event logistics including food and beverage selection, programming, security, hotel room blocks, audio/visual service, registration, website builds, speaker management, and communications for an upward of 35,000 attendees within multi-million dollar budget.• Provided white glove service to 90 exhibitors with scheduling in conjunction with meetings at the AUSA Annual Meeting and Exposition.• Developed and executed webinar series in collaboration with Office of Chief of Public Affairs featuring high-ranking Army Senior Leaders with an average viewership of 600 members per event.

Alexandria, Virginia, Us

• Simultaneously coordinated and executed a high-volume level of multi-day events in a fast-paced environment for a Department of Defense contract, approximately 30-40 events a government fiscal quarter in multiple geographic regions across the United States within an allocated budget. • Built and cultivated strong working relationships with clients and external partners to ensure superior customer service was being delivered.• Performed post-event closeout by drafting After Action Reports and surveys, and collecting and reviewing vendor invoices for accuracy prior to submittal to accounting department for payment.

Alexandria, Virginia, Us

•Remotely coordinated and executed a high-volume level of meetings and multi-day retreat events in a fast-paced environment for the U.S. Army Strong Bonds program, approximately 30-40 events a government fiscal quarter in multiple geographic locations across the U.S. for an upward of 100+ attendees.•Managed event logistics with external vendors by coordinating catering, on-site event childcare services, ordering meeting materials, managing hotel room blocks, and coordinating transportation.•Sourced, negotiated, and contracted venues via CVENT Supplier Network or through other resources.•Built and cultivated working, professional relationships with approximately thirty clients and external vendors to ensure superior customer service was being delivered. •Performed minor accounting duties by tracking payment processes and reviewing invoices for accuracy prior to payment post-event.

Alexandria, Virginia, Us

•Provided administrative and clerical support for the coordination of five U.S. Army Strong Bonds Events.•Created an internship guidebook to serve as the foundation of the internship program.•Trained in various departments within the company including; sales, site selection, accounting, event registration, and human resources.

New York, New York, Us

• Assisted attendees in accessible camping and 'Group Camping' get checked in to their camp spots and answered any questions they had about the festival.

•Served as a production runner by transporting artist and guests from airport, hotel, and to/from their respected stages for approximately twenty acts.•Served as a direct liaison during festival for artist and artist management needs.•Managed the Artist Hospitality tent by supervising the maintenance, upkeep, and presentation of buffets and bars. •Arranged the artist dressing rooms to specifications mentioned in their rider.

Herndon, Virginia, Us

•Provided administrative and clerical support to senior level director in the booking of over forty musical artists for the Herndon Festival.•Researched and prepared information and presentations for senior level director for meetings with the Herndon Festival Executive Board and Committee. •Produced and maintained all records and details pertaining to the production components of the Herndon Festival; including contracts, booking memos, artist bios, riders, and backline lists.•Coordinated domestic travel arrangements for talent by booking hotel reservations, transportation, and arranged on-site hospitality•Served as a direct liaison between artist, artist management, and senior level director during festival coordination.

Fairfax, Virginia , Us

•Provided customer service to various clients who utilize George Mason University's campus for meetings and events, such as First Lady Michelle Obama, Sorority Recruitment Week, Greek Week, and Arts by George Gala•Assisted in room set up for events; including, strikes and flips.•Assisted in set-up of A/V equipment.

• Assisted in the coordination and on-site execution of over thirteen special events such as; weddings, bar/bat mitzvahs, and corporate events. • Provided administrative support by; filing documents, managing phone lines, calendar management, and corresponding to emails. • Oversaw client meetings and tour of event facilities. • Reviewed invitation proofs and managed RSVPs and guest lists for events. • Performed minor accounting duties by reviewing client invoices.

Columbus, Ohio, Us

• Represented the Victoria’s Secret PINK brand on campus by coordinating and executing brand engagement events for George Mason University students such as the Bra and Panty Party, Victoria’s Secret Fashion Show Viewing Party, and PINK Spirit Week.• Facilitated merchandise giveaways and competitions via social media/on-campus marketing initiatives.

Bachelor Of Science (Bs), Tourism And Events Management

Education record