Hayley Phillips Email & Phone Number

New York, United States

EBP POps executive supporting our Search, Ads, Commerce, Geo, Assistant & Bard

Philadelphia, Pennsylvania, United States

Supported VP of HR and two additional HR directors in Merck’s manufacturing division in addition to performing various HR coordination tasks (retention agreements, project management, succession planning, quarterly updates etc).

New York, United States

•Managed team of 43 administrative assistants guiding team to create business success for the Search, Assistant and Trust team (10,000+ employees) including performance management, team culture, setting direction and influence for the executives they support•Partnered with 135 Directors and Vps to understand business priorities, support needs and strategically aligned support in an efficient and effective manner to ensure business continuity•Collaborated with HRBP and Chief of Staff… Show more •Managed team of 43 administrative assistants guiding team to create business success for the Search, Assistant and Trust team (10,000+ employees) including performance management, team culture, setting direction and influence for the executives they support•Partnered with 135 Directors and Vps to understand business priorities, support needs and strategically aligned support in an efficient and effective manner to ensure business continuity•Collaborated with HRBP and Chief of Staff teams to ensure proper delegation of work across team and ensure team milestones by using project plans and budget trackers•Lead for Temporary Support Program ($3 million dollar program) to hire temporary admins to support newly promoted execs to ensure business continuity and execution when headcount was stagnant. •Created streamlined project plans, project documents, trainings, program assessments & business SLAs to ensure smooth partnership with the 90 execs receiving support. Responsible for programmatic execution including hiring and onboarding and management.Responsible for $9 million budget: Setting vision and business strategy for the whole org and partnering with Finance to create streamlined dashboards to better track budget and spending across the 10,000+ person org•Created Communications strategy for Global team and led Committee for 100+ Search, Assistant, Trust E/ABPs ensuring a thoughtful communication strategy as well as partnering with internal comms team to streamline processes for aliases management Show less

Greater New York Area

•Provided proactive c-level support to VP and two additional directors to global teams cross located in Americas, EMEA & APAC by providing complex & strategic calendaring, team meetings, arranging complex domestic and international travel, running monthly team forums, submitting expenses, planning team culture events for team of 600 googlers•Responsible for tracking exec priorities, partnering with Chief of Staff to execute on all programmatic functions including cyclical performance review… Show more •Provided proactive c-level support to VP and two additional directors to global teams cross located in Americas, EMEA & APAC by providing complex & strategic calendaring, team meetings, arranging complex domestic and international travel, running monthly team forums, submitting expenses, planning team culture events for team of 600 googlers•Responsible for tracking exec priorities, partnering with Chief of Staff to execute on all programmatic functions including cyclical performance review cycles, company satisfaction surveys, annual team summits, driving agendas for monthly team forumsIn addition to executive support, was Site Lead Executive Admin Parter for org of 1,200 plus in NYC•Liaison with Real Estate Services for Search, Assistant & Trust NY space allocation and management of 1200+ desks; communicating with facilities to advocate for current and future team needs including organizing large space moves and future planning for space extensions•Strategic partner for all cultural needs of NYC site by providing team bonding, appreciation, and fun for team by planning “pop up events”, annual fun offsite, and annual company holiday party for org with 2000+ invitees•Led org wide Team Forums to showcase work and create an avenue for collaboration across teams ensuring highest team productivity•Led 40+ medium and large scale strategic business events in addition to company culture events including with $3 million + budgets•Promoted twice in three years to top of the career ladder for administrative business partner Show less

Mountain View, Ca/ New York, Ny

•Coordinated interview process for Tech & Global Sales leadership candidates, which included partnering with admins and recruiters to schedule interviews with Directors and Executives, offering high touch candidate experience, and providing top of the line communication• Candidate Travel Program Coordinator responsible for managing all candidate reimbursement and process inquiries averaging 300 responses per month• Client manager for our vendors CWT & Plus Relocation to ensure seamless… Show more •Coordinated interview process for Tech & Global Sales leadership candidates, which included partnering with admins and recruiters to schedule interviews with Directors and Executives, offering high touch candidate experience, and providing top of the line communication• Candidate Travel Program Coordinator responsible for managing all candidate reimbursement and process inquiries averaging 300 responses per month• Client manager for our vendors CWT & Plus Relocation to ensure seamless candidate travel experience with ease of scheduling travel and receiving timely reimbursements• GSuites Pilot Program manager to implement the use of Bay Area Apartments for candidates: partnering with REWS, Legal, & Finance to implement a proper workflow and create excellent candidate experience at our properties • Created dashboard to highlight issues and drive process improvements• Simplified reimbursement communication process by eliminating manual uploading of PDFs for travel candidates • Executive Recruiting Partnership Program Manager • Managed client partnership structure that allows recruiting coordinators and Leadership Staffing to work together in the most efficient manner saving 20% time in scheduling for executive leadership• Responsible for adapting, evolving, and changing processes as demand and team grows, along with making sure all parties partake and satisfied with structure Show less

Greater Philadelphia Area

• Implement PC Recruiter applicant tracking system to help automate recruiting processes.• Utilize all search features of LinkedIn to find candidates for clients in the financial investment industry.• Process and review about 200 resumes daily.

Bridgewater, Nj

• Assisted in a domestic partnership audit by compiling all proper documentation to help the company set regulations in regards to DOMA. • Aided associate in communicating with 400 employees to collect Employee Supplemental Savings Plan Forms and file them.• Coordinated a $12,000 order of t-shirts by being the first line of contact with the vendor.• Designed posters and emails for the HealthMatters Summer Showdown campaign.• Created a 12 page procedural guide for the… Show more • Assisted in a domestic partnership audit by compiling all proper documentation to help the company set regulations in regards to DOMA. • Aided associate in communicating with 400 employees to collect Employee Supplemental Savings Plan Forms and file them.• Coordinated a $12,000 order of t-shirts by being the first line of contact with the vendor.• Designed posters and emails for the HealthMatters Summer Showdown campaign.• Created a 12 page procedural guide for the Massachusetts Fair Share Contribution reporting process.• Updated Canadian Medical plan budget for 2012 and 2013 in excel report. Show less

King Of Prussia, Pa

● Manage a LinkedIn project involving analyzing and screening 30-40 profiles of potentialnew recruits.● Develop an internship recruitment plan for the company including placing internshipadds on 25 local university career sites.● Screen, review, and process 75-100 incoming resumes of potential employees weekly.● Assist with the placement of employment classified ads via the Internet by searching forqualified applicants and updating job listings.● Work in a Customer… Show more ● Manage a LinkedIn project involving analyzing and screening 30-40 profiles of potentialnew recruits.● Develop an internship recruitment plan for the company including placing internshipadds on 25 local university career sites.● Screen, review, and process 75-100 incoming resumes of potential employees weekly.● Assist with the placement of employment classified ads via the Internet by searching forqualified applicants and updating job listings.● Work in a Customer Relationship Manager database consisting of over 100,000 contactsby creating new contacts, setting workflow activities, and expediting print materials.● Execute 40 calls a week to verify businesses demographic information. Show less

Conshohocken, Pa

• Processed between $500 to $1,000 of weekly donations into their system. • Set weekly projections of incoming funds, then inputted them into database.• Prepared, copied, printed, and scanned 10 – 15 documents daily for upcoming meetings and events.• Helped plan logistics of major fundraising events that occurred at the Phillies and World Cafe Live that cumulated to adding 10 corporate sponsorships and adding 100 walkers to the event.

Pittsburgh, Pa

• Independently conducted 3 different tours that cumulated to 10-15 tours per week for prospective undergraduates and families at urban university serving 20,000 students. • Used telecommunication skills to inform students of acceptance and offer assistant in furthering their futures with Pitt

Bachelor Of Business Administration (B.B.A.), Human Resources Management, 3.87/4.0

Activities and Societies: Summa Cum Laude, SHRM

Bachelor Of Business Administration (B.B.A.), Human Resources Management

Activities and Societies: Pitt Pathfinder, Kappa Kappa Gamma, Certificate for Leadership and Ethics

Education record