Hayley Pritchard Email & Phone Number

Basildon

Contechs is a consultancy company providing a complete niche product design, engineering and manufacturing solution on a worldwide basis. Contechs seeks to deliver design collaboration and engineering excellence on time and within budget, thereby building long term relationships with our clients.Contechs Consulting Ltd was formed in 1997 to offer specialist design and engineering services to OEMs and their first/second tier suppliers. These services encompass all aspects of the design process from initial concepts through full engineering project management to product certification.Responsibilities:Responsible for carrying out contractor care for a large volume of Limited Company / Umbrella Company and PAYE contractors. First point of contact for all contractor queries.

Ingatestone, Essex

Main Duties and Responsibilities:• Office Management – Manage office in Directors absence. Deal effectively with candidate and client issues via phone and email.• Contractor Careo Looking after Engineering Contractors, dealing with daily contractor queries i.e. holiday queries, changing from PAYE to Umbrella/Ltd, contractor extension, chasing clients for renewals and rate increases.o Updating contractor spreadsheets and RDB/Influence Recruitment database with new rates, dates etc.o Liaising with Umbrella companieso Contractor Timesheets/invoicing – ensuring timesheets are received on time from contractors to ensure prompt payment by accounts, chasing if necessary. Processing timesheets weekly using recruitment database and producing client invoices. Completing spreadsheet with contractor hours/invoice details for accounts to pay.o AWR and new recruitment regulations – manage AWR, make sure all contracts are compliant. o Check REC website regularly for updates on legal resources i.e. contracts, assignment forms and for new legislations• Manage Administrator – give daily tasks and perform weekly reviews. • Credit Control – Expedite clients for outstanding payments by liaising with accounts dept and clients. • Quality – Maintaining Tiro Associates Quality System inc. updating forms and procedures in the Quality Management System. Ensure all work conforms to the standards demanded by ISO 9001:2008 and the Recruitment Employment Confederation.• Website Maintenance – check Tiro website daily for errors on site. Check jobs on Influence database correspond with number of jobs on Website. Update Industry news, Top Jobs etc.

Control of the Administration department supporting Recruitment & Re-Deployment activities. Reporting to the Operations Manager my main duties & responsibilities are:Maintain Vacancy/Redeployment Lists on a daily basis and broadcast weekly.Attend internal Resource/Recruitment Meetings.Attend Bi-Monthly Communication Meetings with the US Admin Team.Create and provide Monthly Reports to US Reports Team, including adhoc reports to UK Customers using internal systems (B2B and PWorx).Support Recruiters/Management with projects as requested.Maintain HCMS UK Holiday & Sickness Records.Raise forms for new starts and leavers and contract renewals.Raise purchase orders using Access Database.Update and maintain internal database system (Encore) with client details, vacancies and candidate details.Maintain and support all advertising matters including posting positions on websites and regular contact with account representatives.General office duties as requested by Manager, including stationary requests, phone enquiries, faxing, copying etc.Office Management liasing with Operations Manager.

Control of the Administration department supporting Recruitment & Re-Deployment activities. Reporting to the Operations Manager my main duties & responsibilities are:Maintain Vacancy/Redeployment Lists on a daily basis and broadcast weekly.Attend internal Resource/Recruitment Meetings.Attend Bi-Monthly Communication Meetings with the US Admin Team.Create and provide Monthly Reports to US Reports Team, including adhoc reports to UK Customers using internal systems (B2B and PWorx).Support Recruiters/Management with projects as requested.Maintain HCMS UK Holiday & Sickness Records.Raise forms for new starts and leavers and contract renewals.Raise purchase orders using Access Database.Update and maintain internal database system (Encore) with client details, vacancies and candidate details.Maintain and support all advertising matters including posting positions on websites and regular contact with account representatives.General office duties as requested by Manager, including stationary requests, phone enquiries, faxing, copying etc.Office Management liasing with Operations Manager.

Responsible for supporting the implementation of a common quality and reporting system within Human Capital Management Services (HCMS). Reporting directly to the US Head Office, I had to be self-motivating and use my own initiative. Main duties include:Process Mapping - Working with UK Teams to create and complete process maps of all working procedures using Visio 2000. Review and amend as necessary.Quality Assistance - Help assist with UK Audits and prepare UK teams. Support the US with maintaining/amending UK documents on internal system (docushare). Edit and Post documents on Docushare.Create and provide monthly reports to US Reports Team. Provide Adhoc Reports on a daily/weekly basis to Internal UK Customers.Help UK Teams determine Metrics and assist with creating UK Metric Statements and Roll-out and training of Metrics.UK Representative for Internal Database (Encore). Set up new UK Staff on Encore, train all staff on correct use of system, explaining features etc.Assist US with resolving and responding to UK Feedbacks in Encore.

Responsible for supporting the implementation of a common quality and reporting system within Human Capital Management Services (HCMS). Reporting directly to the US Head Office, I had to be self-motivating and use my own initiative. Main duties include:Process Mapping - Working with UK Teams to create and complete process maps of all working procedures using Visio 2000. Review and amend as necessary.Quality Assistance - Help assist with UK Audits and prepare UK teams. Support the US with maintaining/amending UK documents on internal system (docushare). Edit and Post documents on Docushare.Create and provide monthly reports to US Reports Team. Provide Adhoc Reports on a daily/weekly basis to Internal UK Customers.Help UK Teams determine Metrics and assist with creating UK Metric Statements and Roll-out and training of Metrics.UK Representative for Internal Database (Encore). Set up new UK Staff on Encore, train all staff on correct use of system, explaining features etc.Assist US with resolving and responding to UK Feedbacks in Encore.

Working for Support Services training new and existing employee's on in-house systems. Regular travel to our Midlands office and occasional travel to Germany and America was required. Responsible for the following duties: Assisting in co-ordinating sourcing avenue's such as the internet, job postings, advertising, referrals and other activities that attract and source qualified candidates for the company.Maintain all Internet Postings. Develop and maintain contacts at these sources.Assist in the Administration of the company referral programs according to written policies and procedures.Assist in the co-ordination of print advertising requests and create and format adverts according the company guidelines. Maintain advertising archives.Train all staff on internet advertising sitesResponsible for Encore Maintenance and Feedbacks and training on new developments.Responsible for downloading & linking up Team Metric Data using MSX in-house system and excel. Responsible for training all new employees on inputting, analysing and downloading metric data.Create, maintain & broadcast job listings and Newsletters to Engineering Contractors.

Working for Support Services training new and existing employee's on in-house systems. Regular travel to our Midlands office and occasional travel to Germany and America was required. Responsible for the following duties: Assisting in co-ordinating sourcing avenue's such as the internet, job postings, advertising, referrals and other activities that attract and source qualified candidates for the company.Maintain all Internet Postings. Develop and maintain contacts at these sources.Assist in the Administration of the company referral programs according to written policies and procedures.Assist in the co-ordination of print advertising requests and create and format adverts according the company guidelines. Maintain advertising archives.Train all staff on internet advertising sitesResponsible for Encore Maintenance and Feedbacks and training on new developments.Responsible for downloading & linking up Team Metric Data using MSX in-house system and excel. Responsible for training all new employees on inputting, analysing and downloading metric data.Create, maintain & broadcast job listings and Newsletters to Engineering Contractors.

Responsible for providing Clerical Support to all UK Offices. Duties included:Typing and formatting CV's for submitting.Registering all new CV's received onto Encore System.Updating Candidates and Job Requisitions on Company DatabaseProcessing leavers and starters and ensuring relevant departments are notified and lists are updatedTravel arrangements and hotel reservations booked when required.Arranging in-house lunches and meetings.Preparing and updating daily submittal and status reports.Answering and forwarding telephone calls for the Engineering Dept.General admin duties including photocopying, typing, scanning, faxing etc.

Responsible for providing Clerical Support to all UK Offices. Duties included:Typing and formatting CV's for submitting.Registering all new CV's received onto Encore System.Updating Candidates and Job Requisitions on Company DatabaseProcessing leavers and starters and ensuring relevant departments are notified and lists are updatedTravel arrangements and hotel reservations booked when required.Arranging in-house lunches and meetings.Preparing and updating daily submittal and status reports.Answering and forwarding telephone calls for the Engineering Dept.General admin duties including photocopying, typing, scanning, faxing etc.

Supporting 2 Senior Managers and a team of 25 Supervisors and 50 Engineers. Reporting to the Senior Powertrain Manager my duties included:Extensive Diary ManagementArranging Meetings including booking lunches & equipment.Preparing Agenda'sTravel Requests - booking flights and hotels for the whole teamAssisting Quality department with preparing for ISO Audits.Housekeeping of Managers Outlook email accounts.Maintaining Holiday recordsTaking Telephone messages Day to day support to the whole team.Covering holiday periods for other Ford Secretaries.

Supporting 2 Senior Managers and a team of 25 Supervisors and 50 Engineers. Reporting to the Senior Powertrain Manager my duties include:Extensive Diary ManagementArranging Meetings including booking lunches & equipment.Preparing Agenda'sTravel Requests - booking flights and hotels for the whole teamAssisting Quality department with preparing for ISO Audits.Housekeeping of Managers Outlook email accounts.Maintaining Holiday recordsTaking Telephone messages Day to day support to the whole team.Covering holiday periods for other Ford Secretaries.

Reporting to the Managing Director, responsible for all secretarial duties which included:Creating and maintaining monthly reports using Excel. Booking of hotel accommodation and business travel, including flights etc.Organising sales meetings and conferences.Typing confidential correspondence and reports.Diary Management.Maintaining Monthly Expenses for the Director and 3 outside Sales Representatives.Expediting customers for outstanding payments by liasing with our accounts dept in France.General Office/PA Duties.

Reporting to the Managing Director, responsible for all secretarial duties which included:Creating and maintaining monthly reports using Excel. Booking of hotel accommodation and business travel, including flights etc.Organising sales meetings and conferences.Typing confidential correspondence and reports.Diary Management.Maintaining Monthly Expenses for the Director and 3 outside Sales Representatives.Expediting customers for outstanding payments by liasing with our accounts dept in France.General Office/PA Duties.

Responsible for providing Sales support to the Sales & Marketing office. Duties included word processing, filing, faxing, copying and ordering literature and stationery. Provided assistance to customers and distributors by responding to general enquiries by phone and post and booking them into our system using Excel.

Responsible for providing Sales support to the Sales & Marketing office. Duties included word processing, filing, faxing, copying and ordering literature and stationery. Provided assistance to customers and distributors by responding to general enquiries by phone and post and booking them into our system using Excel.

Education record

Business Administration

Business Administration