Hayley Malcolm Email & Phone Number

Rockingham, Western Australia, Australia

Rockingham

Henderson Wa

Analyse training needs Design training appropriate to the skills needed for various modules within Civmec’s project control andinformation systems at introductory, intermediate and advanced user levels Design course materials and other documents such as handouts and manuals Deliver training programmes in formal (Groups of employees, classroom setting) and online (e.g. e-Learning and webinar) settings Support and advise users to promote improved and efficient use of such systems Identify and improve work flows using Civmec’s project control and information systems Investigate and advise on additional features and functions of software Liaise regularly with partners (e.g. Training Department, IT, management) Evaluate effectiveness of training programmes and learning outcomes Develop peer networks to keep abreast of current methodologies Maintain appropriate records of training delivered Manage the development of all information systems procedures, workflows, policies Manage and deliver assistance and support to all users as and when required Liaise with external consultants and source appropriate ongoing support Ongoing management and tracking of system issues / developmental items Testing of system functionality and following up on outstanding issues Travel as and when required for the purposes of training site staff Perform other general duties that may be necessary to suit operational requirements as directed Investigate new system functionality and assist in implementation Participate in testing of new functionality for systems Prepare new/modify existing procedures to incorporate new functionality Maintain company standards for Quality Assurance purposes Present neat documentation, correspondence and records as requested Provide accurate daily, weekly and monthly reports as directed As above with any new subsidiary business as required

Naval Base

• Preparation of Allocation of Hours Report • Preparation of Project Weekly Progress Report • Set up new projects within Timekeeping Application (in house application)• Transitioning tender documentation into project files to enable a comparison of contract documentation• Document Control• Update of QMS documentation• Continuous Improvement• Supporting projects – timekeeping, document control, project admin duties• System support – In-house Timekeeping application, Document Management System, SharePoint• SME for SharePoint – also implemented SharePoint within the Corporate office

Implementation and set up of eDMS with additional support to other required software modules for Projects/Head Office taking into consideration the requirements of both internal and external stakeholders.Responsibilities* Setup registers, logs, reports, letters, invoices, progress claims, timesheet, MDRs and other system templates, as required for the project and in line with the Quality Control processes of SCEE and the requirements of the Client.* Manage integration setup between the project systems and other corporate systems such as the accounting system.* Provide group and one-on-one training and mentoring on the Systems for all staff.* Provide efficient Customer Service in a first-level support role and at all times ensure that any information provided is accurate and up to date. * Liaise with second-level support, both with internal providers and with external providers, utilising the appropriate support tools and helpdesk systems.* Auditing project systems for recording, storing, and data accuracy to ensure effective and efficient project management from the initial set up of a project through to practical completion.* Assist in day to day Project Administration and Document Control work in line with SCEE Processes, as required by Document Management Systems Lead* Assist and support Company staff in daily operations as required.* Assist in archiving all project related documents, data and setup when Project Close Out has been reachedCompetenciesEffective verbal and written communication skillsExcellent time management and organisation skills in order to meet deadlinesExcellent attention to detailAble to multi task, prioritise own workload and work unsupervisedAbility to work as a member of a team or independently Immediate to advanced MS Office SkillsExperience in using EDMS and/or Project System SoftwareExposure to Quality Assurance ISO 9001 and basic Audit proceduresShows sound judgement and decision making

Provides support for quality across all projectsResponsibilitiesActively promotes and adheres to all SCEE OHS policies and procedures, ensuring a safe workplace at all times. Reports all accidents, incidents and hazards in the workplace to the relevant supervisor/ manager.Ensures all environmental compliance requirements are met and all Environmental Policies and procedures are adhered to at all times. Participates in waste reduction and energy and water use efficiency programsComplies and supports company Quality Management systems, processes and procedures and provides feedback. Participates in audits, both internal and external as requiredAssists with the maintenance of the QA system in head office and on site (when required) to ensure that the contractual requirements of the specification are complied with and documentedDevelops and maintains positive and productive relationships with all staff to ensure quality is promoted throughout the businessDevelops and maintains QA proceduresAssists the QA Coordinator to ensure Quality Project systems are owned by all team membersProvides support for quality within all functionsAssists with Certification compliance auditsConducts and assists with internal systems and projects quality auditsProvides support to all staff as a STEMS Systems AdministratorOversees the STEMS Asset Register

Manages all aspects of configuration planning.ResponsibilitiesChecks format and approves distribution of technical drawingsCreates and maintains all equipment configurations on EmatrixChecks format and approves distribution of configuration related documentsUpdates all configuration management related documentsConducts equipment audits onboard submarines and at the Submarine School at HMAS Stirling

Manages all aspects of data planning, creation, control, storage, maintenance, distribution, retrieval, safeguarding and disposal associated with projects planned or undertaken by the company. ResponsibilitiesSupport company projects by registering, monitoring, storing, producing and dispatching contractual and project data to the customer in a timely and accurate manner.Establishes that data requirements meet with project needsAssures that only essential data is acquiredAssures data is prepared in an economical mannerResponsible for recording and controlling GFI and GFDResponsible for registering all significant project correspondence on eMatrixResponsible for tracking, controlling and the storage of classified dataResponsible for loaning out unclassified and classified data and ensuring that it is returned in a timely manner.

First point of contact for all inquiries includes answering telephones.Assistance with Maintenance Activity records management.Seek continuous progressive improvement and propose the use of innovative solutions in all areas of work. Work under guidance, independently or as a team member. Create and manage Access databases Draft letters and minutes for signature and distribution Scanning of technical documents Entering data into the Asset Management Planning System (AMPS) Open, log, distribute and dispatch correspondence Log, file, update, track and amend technical documentation as directed Carry out data entry and retrieval from databases as required Administer and order stationary supplies Office housekeeping, file management and archiving of files as required Document distribution to other organisationsComply with all relevant company Occupational Health, Safety and Environmental policies, framework and work practicesConsolidation and management of petty cashAccounts ManagementFirst point of contact for the HMAS Stirling Library

Education record

Year 12 Certificate, Senior High School

Year 10 Certificate, High School/Secondary Diplomas And Certificates