Hazel Espiritu Email & Phone Number

Abu Dhabi, United Arab Emirates

• Secretary to the Purchasing Department Manager.
• Reliever Office Administrator to the CEO, SVP-Business Support and VP-Procurement.
• Maintain and arrange scheduled meetings, appointments and document for signature.
• Internal & External communications with ADNOC Group Senior Management, VIP’s, Suppliers, Visitors, Procurement team and other divisions to provide information or answer enquiries.
• Prepare and follow up approval of final and draft memorandums, circulars, emails and faxes for circulation and distribution.
• Assist Procurement team on day to day administrative activities such as coordinating suppliers’ feedbacks and submissions on Expression of Interest, Auction invitations, Request for Technical & Commercial Quotations.

Abu Dhabi

• Secretary to HR & Administration Division Manager.
• Maintain and arrange scheduled meetings, appointments and document for signature.
• Internal & External communications with ADNOC Group Senior Management, VIP’s, Visitors, HR & Admin team and other divisions to provide information or answer enquiries.
• Prepare and follow up approval of final and draft memorandums, circulars, minutes of meeting and emails for circulation and distribution.
• Assist four departments (Talent Management, Employee Relations, Administration, and Corporate Communications) on day to day administrative activities such as coordinating with other divisions, file retrieval, meeting.
• Record and maintains a comprehensive filing system for all incoming and outgoing correspondence, confidential files and documents (i.e. Salary Revisions, Appraisals, Trainings, Policies & Procedures, etc.) and ensuring.

Abu Dhabi, UAE

• Secretary and Receptionist reporting to the Managing Director.
• Receive and dispatch documents signed by the Managing Director to its respective salesmen.
• Welcomes guest and clients and guide them to the concerned person.
• Manage incoming and outgoing telephone calls, fax and emails related to insurance concerns, inquiries and applications.
• Prepare, follow up and coordinate with the client and insurance companies for the insurance application, cancellation and reimbursements as per UAE law.
• Encodes client policies on database.

Abu Dhabi, UAE

• Secretary to the Personnel and Administration Manager.
• Review and manage all documents for P&A Manager’s signature.
• Answer employees request and concerns through telephone calls, letter, fax or email.
• Manage incoming and outgoing confidential files, documents, letter/memorandum and packages from different sites and departments.
• Personnel file management and maintenance of all 201 files, confidential documents and other personnel documents.
• Receive newly hired staff files from recruitment department and arrange/coordinate for the employee’s itinerary ticket, pick up from airport, accommodation and medical.

Makati City, Philippines

• Manage a broad range of HR functions including timekeeping for payroll, HRMS co-administration, personnel file management and HR policy development.
• Jointly contributed with IT to administer and improve company’s first HRMS database system.
• Secretary to the VP-HRMD reviewing and managing all confidential documents for VP-HRMD signature.
• Prepare business correspondence, memorandums, petty cash, liquidation and other proposal letters.
• Reliever telephone operator and recording secretary to the President and General Manager’s meeting.
• Record and transcribe Executive and CEO’s minutes of meeting every week as well as GM and Department Heads minutes of the meeting.

Makati City, Philippines

• Monitor manpower to determine vacancies.
• Responsible for sourcing and selection of applicants for various positions.
• Administer different examinations and conducting initial interviews.
• Facilitator and speaker of company orientations and salesmanship training programs for selected applicants.
• In charge of training schedules and confidential record keeping of all employees file, testing and training materials.
• Review, design and suggest changes on visual and training materials improvement.

Makati City, Philippines

• Overall in charge in timekeeping using database system.
• Update employees personal file using HRIS database and personnel file management.
• Prepare company reports such as employees’ disciplinary actions and attendance incentives.
• Responsible for sourcing and selection of qualified applicants.
• Administer psychological exams and typing skills analysis.
• Prepare employment contract and assist employees in application of health cards and other company benefits.

Bachelor Of Science, Industrial Psychology

Education record