Hazel Ballela Email & Phone Number

Dubai, Ae

Dubai, Ae

Dubai, United Arab Emirates

Dedicated Senior Executive Administrative/PA with over 2 years of experience supporting the C-level suite at DAMAC Properties, including Executive VP, Senior Vice Presidents, and VPs of Damac Data Center. Expertise in managing administrative functions, coordinating complex schedules, and facilitating seamless communication across all levels of the organization.Key Responsibilities:-Serve as the primary point of contact for all internal and external meeting requests, ensuring efficient and effective communication.-Coordinate and arrange business travel and hotel accommodations, optimizing itineraries for the executive team.-Oversee daily schedules and utilize Monday.com to track the progress of assigned tasks and projects, ensuring timely completion.-Review and maintain written and electronic files, ensuring accurate and organized documentation.-Maintain and update Minutes of Meetings, ensuring accurate records of discussions and decisions.-Assist in coordinating administrative functions, including budget management, personnel tasks, and clerical duties, to support smooth operations.-Collaborate with the Project Management team to conduct research and gather details for specific projects, contributing to informed decision-making.-Manage budget activities, including accounting, to ensure financial accuracy and accountability.-Support the implementation of new programs, procedures, methods, and systems to enhance operational efficiency.-Prepare confidential documents and reports, ensuring discretion and accuracy.-Coordinate fleet logistics during site visits and external meetings, ensuring timely and efficient transportation.-Schedule and organize meetings and conferences, ensuring all logistical details are managed effectively.-Occasionally run personal errands for C-Level Executives, demonstrating flexibility and commitment to supporting their needs.

Dubai, United Arab Emirates

Experienced Fleet Coordinator with a successful track record at EXPO 2020, managing and optimizing the operations of a fleet of over 300 vehicles. Proven ability to work collaboratively with various internal and external departments to ensure seamless transportation services for VIP guests and functional area operations.Key Responsibilities:-Collaborated with the fleet depot team to coordinate and manage transportation services for EXPO 2020.-Liaised with multiple departments including Protocol, Media, and Client Services to ensure cohesive operations and communication.-Supported daily operations at the fleet depot, including the scheduling and dispatching of over 300 vehicles, ensuring timely and efficient service.-Facilitated the movement of VIP guests, ensuring their transportation needs were met with the highest level of service.-Scheduled and provided transportation for functional area services operations, maintaining operational efficiency.-Maintained both digital and physical records of fleet operations, ensuring accurate and organized documentation.-Worked closely with Fleet Operation Managers to manage daily schedules, addressing and reporting any issues promptly.-Acted as a valuable source of geographic information and local knowledge, contributing to efficient fleet operations in the designated area.-Ensured the timely submission of weekly reports to Line Managers, providing insights and updates on fleet operations.

Dubai, United Arab Emirates

-Attending to detail so that information does not slip through the cracks. Multitasking with ease and adjusting as new demands are added-Raising PR's for F&B, operations & marketing department, ensuring that job or service has been done in the given time.-Receiving goods/services in good condition and processing GRN using Oracle system.-Working closely with procurement and finance team to ensure that payments is updated and to maintain good relationship with vendors

Dubai, United Arab Emirates

-Manage time & daily calendar schedule of the General Manger -Organize & arrange meetings, correspondence, accurately recording Minutes of Meeting-Act as first point of contact & handling basic bookkeeping tasks.-Filing and retrieving corporate records, documents, and reports.-Researching and conducting data to prepare documents for review and presentation by shareholders, committees, and executives.-Greeting visitors and deciding if they should be able to meet with executives.-Using various software, including word processing, spreadsheets, databases, and presentation software.-Reading and analyzing incoming memos, submissions, and distributing them as needed.-Making travel arrangements for executives.-Raising purchase requisition PR, monitoring LPO’s to be release on time and ensuring that GRN has been process on or before deadline-Work closely with Digital team for content creation for flyers, posters & website updates across all assets.-Performing office duties that include ordering supplies and managing a records database.-Experience as a virtual assistant-Ensuring all agencies handles our social, creatives, digital and outdoor campaigns are updated to all events and holidays for marketing the business-Opening, sorting and distributing incoming emails, calls and other correspondence.

Hub Zero Office, City Walk 2

-Provide general administrative support to sales, digital, marketing & business development team-Appropriate business use of telephone and voice mail system. Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate.-Ensuring that all data trackers are up to date-Keeping track on their respective project budget -Preparation of special reports or projects, as requested. Attend all required meetings. -To check and review all the quotations from suppliers and to choose a high-quality materials/service yet cost saving-Maintain a professional and friendly relationship with other departments, team members and guests.-Liaises status payment to all vendors

Mattel Playtown, City Walk

-Attracts potential customers by answering product and service questions; suggesting information about other products and services. -Process orders, prepare correspondences and fulfill customer needs to ensure customer satisfaction.-Taking care of the customer's needs by providing and delivering professional, helpful, high quality service and assistance before, during, and after the customer's requirements are met.-Ensure that’s the kids and parents had a great experience in the facility.-Display friendly manners and always pro active

Kingdom Of Bahrain

-Act as a key point of contact between an organization and its clients answering queries, offering advice and introducing new products.-Reviewing sales performance, negotiating contracts and packages.-Sells products by establishing contact and developing relationships with prospects-Recommending solutions & maintains relationships with clients by providing support, information, and guidance-Researching and recommending new opportunities, recommending profit and service improvements

Communication Arts, Mass Communication/Media Studies

Short Course For Hr & Administrative, Human Resources Development