Oversees the portfolio’s hiring, resource and vendor management.

Exec Admin Asst:Daily calendar mngt TimekeepingResource Mngt: performs Team Mngt Roster updates Assists Vendors/Resources with device returns and/or replacements Coordinates ravelMonthly Expense Reports Assists with towhhalll deck templates and agendas Performs yrly summary of colleague surveys and identify items to be actionedSupports the leadership team with colleague year end activities Gathers new hires and previously promoted colleagues write-up for the mo org announcement creationSupplies procurement and vendor invoicingOrganizes team builders to promote team camaraderie and maintain morale Serves as EA lead for the team Coordinates Work-From-Anywhere (WFA) approval requests for colleagues and contractorsAssists teams with corp card applications Manager Assistant:Assists colleagues in acquiring the SVP's approval for immigration matters, i.e. relocations, H1B sponsorships and Premium ProcessingAssists in teams Right to Solicit quarterly noms Ensures WFA requests follows the guidelines before acquiring approvals from SVP Provides support to the leadership team in year-end team rating calibsProvides support to all ad hoc inquiries from leaders & colleagues, i.e. PIP, promos, etc Coordinates asks from the SVP’s officeHiring:Prepares hiring plans and supports hiring across Digital Banking: ensures proper tracking of hiring and reporting with key partners, manages reqs in Taleo/Hire, works closely with Amex Recruitment and Agencies Resource Mngt: roll ons/roll offs, RCH changes HR Submissions: Manager Change, RC Change, Job Details, Legal Employer TransfersResource Mngt: Team Management Roster update, HR report pull, adds roll on/off, add new hires Vendor Contract Mngt – SOW submittals, amendments, and vendor invoicing Financials: Forecasts requirements, prepares budgets, and scheduled expenditures to help project/meet financial targets, ensures accurate reflection of project/program budgets, forecasts and actuals with related tool

Non-profit Charitable Agency for Individuals with Developmental Disabilities and Brain Injury SurvivorsProvided day-to-day support and served as an effective gate keeper to the Executive Director ensuring time is focused on critical, strategic issues and business growth.• Efficiently managed calendar scheduling and prepared board rooms for int and ext meetings.• Ensured all Agency documents (i.e. Policy & Procedure, Guidelines and Brochures) are updated; prepared confidential internal and external correspondence, minutes, reports and other forms of communications following the Agency’s set standards.• Improved and maintained a well-functioning filing system for easy retrieval.• Learned Wordpress to ensure the company website is up to date. • Processed renewals for insurance, licenses and registrations for all vehicles and group homes City tax exemptions.• Reduced Agency’s operating expense by performing various responsibilities in the absence of the Fund Development Coordinator: assisted the ED in grant writing, raising funds by coordinating and managing various campaigns while creating eye-catching marketing materials.• Coordinated with the assigned Program Manager to plan and organize Agency’s General Meeting • Performed ED and Staff’s registration to external conferences/summits, training and ensured travel is booked if necessary.• Managed the purchase of necessary items for newly opened group homes.• Managed agency cell phones (contracts, plans, repairs and employee release) and safeguarded the monthly usage is within the allotted budget.• Overhauled the Agency’s storage unit to maximize effectiveness and use of space.• Responsible for the functionality of the Administration Bldng including but not limited to, purchasing supplies, stock room organization, alarm system, cleaning services, liaison with Property Manager, decorating for various events, weekly team building and other day to day activities required for the smooth operation of the Agency.

Computer hard disk drive manufacturer and data storage Contributed to the organization’s improved alignment, efficiency and morale by successfully completing special projects and holding well-attended events: Developed simplified plans and schedules, tracked and monitored project timelines and milestones, resource scheduling, developed & reported on project metrics; followed-up on project issues with project team members to assist in the development of solutions; directed the activities of project team members and ensured all project requirements and/or objectives are documented; collected and compiled Program data for the weekly reporting for the division VP; regular interaction with the division VP, Program Office Director and Program Managers to report status.•Project Management o Business Process Mapping o Effort Tracking System (ETS) - Resource Allocation Tool o Intranet Site Integration from MyNet to Connect o Project Integration Tool (WAVE)•Design Validation Test CoordinatorCoordinated the prototype testing and development working closely with the Program Managers. Managed daily tracker and recorded the progress of each validation test. Assisted in resolving failure issues with the Test Team to ensure schedule is on track and data is available as required by the Engineering Team.•Event Planning and Management Boosted employee morale by voluntarily leading a cross-department team of 15+ employees with company event planning; performed hands-on work from planning to close to ensure the success of the event and to stay under the allotted budget; hosted/emceed the events attended by 200+ employees.

Provided dedicated support to the VP & GM of Research and Development and Leadership Team of the division consisting of Directors and VPs.• Mastered the management of multiple overscheduled calendars. • Crafted PowerPoint presentations and compiled reports and other information from different time zones for All Hands and/or staff meeting. • Crafted and maintained a status tracking chart using Excel for easy status reports generation.• Arranged and coordinated logistics for onsite and offsite company meetings.• Successfully coordinated domestic and complex international travels.• Processed expense reports in Oracle.• Voluntarily created and spearheaded a team for event planning committed to strengthening cross-departmental collaboration through events and team building activities. – see above position for additional details• Contributed heavily in Project Management: o Contributed to the creation and documentation of the division’s business process map serving as the Visio master translating what is discussed and mapped “on the wall” o Co-facilitated other organizations’ mapping of business processes o Successfully “Reduced Quantity and Increased Quality of Meetings” Project o Effectively managed the building rebranding as part of the company’s standardization completing the project within the specified timeline and below the agreed budget.• Acquired a Notary Public License to serve the division for patent filing of new innovations• Promoted to Manager 2, Program Management Engineering

Measuring/Testing Instruments - Electronic ManufacturersAssistant to the EVP and supported the CEO & President as requiredTradeshow Planning: Managed all logistics to manning the boothCoordinated customer visits, meetings and company eventsPrepared customer quotes per direction of Sales VPAssisted in creating and ensuring the price list is updatedDeveloped company presentations and tracking worksheetsPrepared photos for quotes, marketing collaterals, website, etc using Adobe PhotoshopCreated diagrams needed for engineering purposesArranged international and domestic travelProcessed expense reportsProvided general HR support to employees regarding benefits and other HR issuesMaintained personal files (offer letters, employee contracts, reviews, pay changesProcessed RMA requestsEnsured purchase orders and order acknowledgment follows master schedule entry and approvalEnsured invoices are sent to customers and payments are received on a timely mannerDomestic and international shipping

Independent provider of copiers, printers, fax machines and other office imaging and document management equipment. Provided assistance to the VP of Service & supported 14 Field Service Managers and over 200 Field Engineers.Arranged and scheduled conference meetings and quarterly operations meetings.Processed Personal Transaction Forms for any additions or changes (new hire, LOA, RIF, etc.) to the division.Escalated customer sats to the right Field Service Manager.Responsible for Asset Returns and Transfers.Processed and approved payroll bi-weekly and expense reports monthly.Nextel Administrator for the WestRan Runzheimer reports and tracked retention cycle and out of compliance drivers.Responsible for the division's purchasing card and supplies orderingPromoted to Division Service Support Coordinator in June 2005

Privately owned Managed Service Provider that provides IT services, document management and office equipmentProvided support and assistance to the CEO, President, VP’s, Managers, as well as the Account Representatives.Created marketing flyers and sent out mailers on a daily basis.Compiled and input weekly activity reports, maintained sales tracking charts and tracked incoming leads. Contacted customers on a quarterly basis for satisfactory check-up and acquired monthly meter reads. Entered orders for invoicing in OMDProcessed retention worksheets for customersPerformed and maintained the upload/download of the company’s sales database.Troubleshoot minor technical problems with the machinesHR Support: Pre-screened and scheduled candidates for interviews; Prepared documents for new hire and COBRA for terminated employeesAnswered a multi-phone line and provided customer service.Mail distributionResponsible for ordering office supplies.

Precision Tooling Molding And Assembly Services companyA/P and A/R using Quickbooks ProTravel Arranger

Provider of a variety of embedded operating system products and servicesAdministrative assistant supporting VPAs a front desk receptionist/customer servicePrepared expense reports and provided other accounting and administrative functions.Responsible for vendor development, purchasing and customer service for manufacturers and distributors of electronic components.Shipping and receiving goods