Heather Gallagher Email & Phone Number

Washington, DC, US

Baltimore, Maryland, United States

Maryland, United States

Washington D.C. Metro Area

• Provided administrative assistance to the President and CEO and Chairman of the Board, to include preparing confidential correspondence to investors, lenders, and the Board of Directors; scheduled conference calls and.
• Ordered office supplies; ensured office equipment maintenance and service; sorted and distributed incoming mail; managed corporate card reconciliation; assisted accounting staff with set-up of the construction budget.
• Reviewed and ensured accuracy of all HUD related documents to be executed by the President and CEO and Chairman of the Board.
• Assisted the CFO and Director of Asset Management with all areas of asset management, to include scheduling meetings with property management staff; prepared monthly reports for lenders; scheduled and coordinated.
• Ensured all real estate tax assessments and tax bills were received and documented; forwarded all tax related documentation to outside counsel for review; assisted outside counsel with Income and Expense Reports and.
• Managed and oversaw property management company to ensure compliance with corporate policies, safety inspections and business licensure, followed-up to ensure completion.

Washington D.C. Metro Area

• Provided executive administrative support for the EVP/CFO, which included scheduling meetings, making travel arrangements, composing confidential correspondence, filing and calendar maintenance.
• Provided personal support to the CFO, which included personal travel arrangements (domestic and international), medical expense processing and other personal duties as assigned.
• Acted as back-up administrative support to the President/CEO and General Counsel.
• Reviewed and approved PTO for CFO’s direct reports.
• Provided front desk coverage as needed.
• Processed invoices for payment for the Accounting department.

Washington DC-Baltimore Area

• Provided executive administrative support for senior and executive management, which included meeting scheduling, travel arrangements, confidential correspondence, calendar maintenance, and event planning.
• Interacted with property management and building owners with regards to customer service and ensured accurate completion of all requested customer requirements.
• Acted as a personal assistant as needed by coordinating child care, scheduling medical appointments, family events, and any other tasks as needed.
• Managed a fleet of 50+ company vehicles, including tracking of DMV renewals, fuel cards, maintenance and repairs, vehicle insurance coverage and renewals.
• Assisted the sales department with administrative needs, including preparing request for proposal responses and data analysis.
• Worked as a liaison between vendors and customers to ensure delivery of materials in a timely manner.