Hansa Halai Email & Phone Number

London, England, United Kingdom

• Providing Executive Assistant support to two executives - Director of Adult Social Services and Director of Public Realm.• Effectively managing the work schedule, workload and brought forward system in consultation with the Directors and regularly inform them of appointments, actions and deadlines. • Managing and co-ordinating the Director’s diary ensuring efficient use of the Director’s time; arrange appointments and organise meetings and events, taking responsibility for venue and background papers and any follow up actions. • Managing mail/electronic mail invitations addressed to the Director and respond to items on own initiative where appropriate or delegate/escalate items for response to other Leadership team members (Directors and Heads of Service, Service Manager). • Ensuring an exemplary customer focused reception to the Director’s personal and telephone callers, screening incoming telephone calls and where appropriate solve problems and queries without reference to the Director. • Undertaking administrative / secretarial support for the Director including preparation of PowerPoint presentations, preparation of meeting agendas, minute taking, and creating and maintaining e-filing for key meetings and projects. • Supporting managerial oversight of escalated contact in the service including complaints, Freedom of Information requests, Member Enquiries, and Subject Access Requests.• Working collaboratively and flexibly with colleagues across Care Health and Well Being, including covering for CHW EAs where required, to provide a seamless service to the CHW Directors.

London, England, United Kingdom

• Assigned with the task of handling a spectrum of executive functions such as inbox/diary management, meeting the demands of a busy executive team across UK/European time zones in addition to booking meetings, scheduling calls and coordinating attendance across multiple time zones, preparing the Executive team for their remote and in person meetings with all necessary paperwork and information, arranging travel and accommodation for meetings and events.• Worked in tandem with internal and external stakeholders, communicate with staff and visitors at all levels, interact effectively whilst working under pressure, remaining flexible, proactive, resourceful and efficient, working to a high level of professionalism and confidentiality. • Responsible for effectively monitoring, screening and prioritising incoming calls and emails, drafting responses and providing additional information as necessary including collating data and analysis in a timely manner. • Provide high level and accurate administrative support, collating confidential documents, updating and proofreading documents• Undertook and completed ad-hoc projects and other activities as required.

City Of London, England, United Kingdom

Administered and composed business correspondence, ensured on-time responses to charitable/philanthropic enquiries, and directed colleagues on various concerns. Arranged generally as well as senior level meetings, drafted agendas, and ensured timely collation along with circulation of documents. Liaised with the Leadership team and internal/external stakeholders, inclusive of members, C-level executives, senior dignitaries, and high-grade officials within City Corporation. Managed Executive Team workload efficiently while screening, directing and prioritising calls/emails. Documented sensitive and confidential information, including executive-level reports, while demonstrating a high level of professionalism.● Allocated appropriate time to meetings/appointments by organising journals for three senior-level directors, recommending schedules for conferences, and balancing the demands of various parties.● Delivered optimal support to Executive Team by ensuring extensive diary management, preparing for remote/physical meetings, and coordinating attendance .● Ensured data accuracy and systematic compliance while maintaining a filing system for transactional, financial, and administrative records.● Structured, managed, and conformed electronic information to City Corporation procedures/GDPR requirements.

London, England, United Kingdom

Acted as liaison for health team, leveraging email/telephone for effective management of high-level enquiries. Managed wide-ranging business timetables, such as appointment scheduling, data collation, and distribution of information. Leveraged GLA’s policies and Code of Ethics to carry out several responsibilities, demonstrating a high level of adaptability. Built and maintained positive work relations, coordinating with clients/professionals/senior executives and providing exceptional assistive services.● Provided secretarial/administrative support to the Head/Deputy Head of Health and business support to four Public Health Consultants along with Senior Management Team by maintaining accurate records in a professional manner.● Facilitated Head and Deputy Head of Health of Health with forward planning and approvals sign-off timelines by monitoring various projects as well as deadlines and completing assigned duties seamlessly.● Orchestrated meetings at all levels through efficient calendar management while arranging logistics involved in schedules.

London, England, United Kingdom

Contributed significantly to the executive team in handling multiple inboxes and diary management activities, in addition to booking meetings, scheduling calls across multiple time zones, preparing for remote and in-person meetings with all necessary paperwork and information. Collaboratively worked with different members of the team in handling various administrative activities, effectively monitoring, screening and prioritising incoming calls and emails, delegating tasks, drafting responses and providing additional information as necessary including collating data and analysis in a timely manner. In addition, assisting the team in formulating policies and implementing strategies that are of confidential and sensitive in nature.Facilitated COO in preparing quarterly financial statements, managing regular cash flows, and maintaining intercompany transactions’ records. Conducted monthly bank reconciliations, processed CHAPS/BACS/cheque payments, and upheld accurate as well as complete records of payment authorisations. Managed office premises and sourced service providers to procure office appliances/supplies. Managed on-time payroll payments, optimal bank payment authorisations, and accurate Internet bank transfers. Supported various HR operations, such as logistical arrangements, performance/development, employee-employer relations, and HR policies/procedures. Implemented and supervised appropriate insurance policies while administering periodic renewals. Systematised and structured the team’s conference attendance and speaking engagements.● Developed and upheld master calendar for several filings, such as accounting, tax, payroll, and regulatory.● Ensured accuracy, cost efficiency, and processed payment of authorised claims, whilst managing staff expenses.● Maintained purchase ledger by entering supplier invoices and ensuring appropriate authorisation.● Finalised pre-employment compliance checks, concluded stages of induction, and on-boarded new staff.

London, United Kingdom

London, United Kingdom

• SAP Financials – Processed invoices, raised purchase orders, processed monthly journal for the division’s purchasing card, provided recharge codes for RO expenses and maintained a database of charges, running reports on budget expenditure.• Division Travel – booked flights, accommodation and other transportation, administration of travel arrangements and visa documentation, processed travel expenses including Annual Meetings travel.• Answered telephone enquiries and took messages often of sensitive and confidential information.• Record Management – filed, archived and managed electronic and paper records. Worked with the RIM team from the moment records were created or received, through to when they were used, stored and disposed of. Maintained the Division’s File Plan.• Ad hoc – arranged meetings, preparing reports and other administrative duties for Head of Division, three Heads of Units and Division staff.• Contract Administration – prepared contract requests and maintained the contracts database.• On-line training – Monitored the TEMS alert system and regularly contacted Bank staff with details of required training courses. Maintained an electronic record of staff members who have completed the Travel Risk Assessment and the UN Basic & Advanced Security in the Field courses and updated their SAP qualifications record. Organised on-site, off-site and RO based training courses. Maintained staff Health, Safety and Security training records.• Processed Medical, Personal Protective Equipment, Travelers’ Drug Kits, Glasses and other reimbursement claims in a sensitive and confidential manner.• Coordinated the timetable for the annual flu vaccinations for all Bank staff.• Maintained the HSS RO Audit Recommendations Log. Ordered and distributed Health, Safety and Security equipment to the resident offices.• Undertook regular reviews of supplies in the stockroom and ordered any required replacement supplies

London

• Managed all executive level administrative tasks. • Drafted and/or prepared a full range of materials including executive level reports, investor presentations, monthly management reports, CEO reports, monthly exchange rate reports, customer invoices and monthly statements, Board and AGM books and ensuring minutes and reports are produced, submitted and circulated promptly. • Maintained and updated trademark and patent correspondence, fees and records schedule. • Updated company website with notices, general information, press releases, and company financial statements together with informing shareholders of recently updated information. Maintaining shareholder distribution list and responding to shareholder email enquiries. • Assisted and prepared of quarterly and yearly financial statements providing support to Management Accountants • Used Sage Accounting Software including data journal entry, bank reconciliations, processing bank transfers, transactions in foreign currencies, reconciling of supplier and customer accounts, setting up nominal records, creating customer and supplier records. • Exposure to FMIS custom built asset management system with assets in excess of 100,000 containers included preparation and running reports particularly with extensive use of excel including formulas for analysis of asset inventory, profit and loss on disposal, depreciation expense, containers disposals, closing inventory for each month, number of containers by type and operating status, disposed units, WDV of containers. • Established new office space and managed relationships with office, facilities, IT and other vendors and service providers.

London, United Kingdom

• Produced, proof-read and distributed confidential reports, minutes, board papers, memorandums and legal documentation required by the court process and the Creditor Committees and their advisors. • Prepared and proof-read general day to day correspondence with New York Stock Exchange, Securities and Exchange Commission, lawyers, auditors, Chairman, Board of Directors, Audit Committee and Management team.• Production of monthly minutes and agenda for Audit Committee, Board meeting, Compensation Committee, Nominating and Governance Committee.• Collated information from various company departments and preparing Board books and agenda for full Board meeting and Annual General Meeting for Sea Containers Ltd and Orient-Express Hotels Ltd .• Arranged payment requests for retainer fees and meeting attendance fees for non-executive directors.• Prepared Stock Option letters and Notice of Exercise letters through to sale of stocks and share within the company.• Preparation and processing Chapter 11 Retained Advisors Internal Invoices for review and approval by CEO, CFO and CRO.• Worked with the Group Internal Auditor and Chief Financial Officer to produce due diligence reports for the Chief Executive Office.• Updated and maintained efficient database of all stock options granted and sold.