Heather Gillis Email & Phone Number

New York, United States

Executive Assistant, CEO & C Suite Manage day-to-day scheduling, coordination, and high volume calendar management.Participate in Executive recruiting efforts including managing recruiting agencies, managing interview processes, coordinating candidate travel, and planning onboarding schedule.Proactively ensure the CEO & C-Suite are well prepared for internal and external meetings,press interviews, and conferences.Act as a reliable point of contact between Transfix, investors, board members,external clients.Manage responsibilities and overall performance of Administrative Assistant.Build cross-functional relationships with key partners within and across departments.Coordinate travel and prepare expense reimbursements.Work directly with the workplace team on new office space planning, office interior design, swag design, and in-office employee experience.Organize company-wide meetings, team events, and celebrations.

Greater New York City Area

Organized company-wide meetings, team events, and celebrations for 450 employees.Provided administrative support for the Corporate Communications team, including special projects, scheduling, travel, and managing team expenses.Anticipated needs and problems of the Chief Communications Officer and team before they arose and resolved accordingly.Maintained confidential and private information for high-profile employees and celebrity ambassadors.Onboarded and trained all Executive Assistants throughout the company in addition to new hires for the Communications department.Worked the WW Welcome Desk on the WW Cruise and ensured all members had a seamless experience.

New York, New York, United States

Developed and maintained daily schedule, travel reservations, and itineraries for CEO and CMO.Composed, reviewed, researched, edited, proofed, and dispatched documents and correspondence on behalf of CEO.Ordered and stocked office supplies; coordinated and maintained vendor visits.Compiled and reconciled business expense reports; worked with business contacts to ensure contract timeliness.Maintained file management system via Microsoft Office 365 for the organization; uploaded and catalogued key documents.

Maintained CHRO’s calendar, scheduled meetings/interviews, and interfaced with internal and external customers.Scheduled interviews for prospective candidates; coordinated travel, accommodations, and reimbursement.Completed data entry into HR systems.

Greater New York City Area

Executive Assistant to Chief Human Resources OfficerManaged calendar for Senior Vice President, scheduling interviews and all meetings.Coordinated domestic and international travel arrangements.Maintained and distributed company organizational charts.Managed attendance records for HR Department.

Provided administrative support to Senior Vice President; managed calendar and phones Liaison to executive staff including CEO, Chairman and President Coordinated domestic and international travel arrangements Planned Executive Meetings, Corporate Events and Offsites from conception to execution including: Townhall Meetings, Holiday Parties, Orientation Breakfasts with CEO, Annual Shareholder Meetings, Sample Sales, and Learning & Development Seminars Human Resources liaison for all Retail field and corporate company-wide communications Assisted with the development and design of the Coach Excellence Award (Corporate Recognition Program) Maintained HR Intranet site; worked with Creative and Technology department to update visual imagery and posted event and HR program information Managed Product Donation and Employee Discount Programs; researched, and executed special employee programs/projects (e.g. employee surveys, Take Your Children to Work Day) Coordinated temporary support staffing company-wide Assisted in preparation of business packet materials for quarterly Coach Inc. Board meetings Conducted new hire Orientation