Heather B. Email & Phone Number

Howell, Nj, Us

Howell, Nj

Millstone Township, New Jersey

Millstone Township, New Jersey

Neptune, Nj

Executive level support, with managerial administrative functions and supporting engineers within Energy and Engineered Risk Property Engineering Department. Department consists of 60 engineers in North America Process and review the monthly expense reports for both the Head of Loss Prevention and his direct reports Handle travel arrangements for both domestic and international travel Plan the yearly team meetings for the Engineering team using StarCite Monthly reporting. Prepare the monthly meeting head count report for the Senior Staff Prepare and Assist Manager in development of weekly and monthly reporting to Senior Management On-Boarding process of new hires. Work with HR ,IT staff, and the regional managers to coordinate set up of the new hires Handle the boiler inspector renewals, sending out ahead of time so they do not expire. Once they are returned back from the State tracking them on the spreadsheet, filing the copy and sending Engineer the originals Filing of Statutory and internal documents - confined space, boiler and pressure vessel reports (electronic and hard copy) Invoicing - internal and external. Payables and Receivables - Timely billing, payment, tracking, collections and approval in system (SAP). Order supplies for the Engineers, such as business cards and toners

provides wholesale energy services to customers in New Jersey, and in states from the Gulf Coast to New England, and Canada. Provide Executive level support for the Senior Vice President and seven direct reports with a demonstrated ability to improvise, improve procedure and meet demanding deadlinesLiaison between all impacted departments to ensure proper communications and reporting practicesPlan and coordinate corporate luncheons and develop presentations for related to on and off site meetingsOrganize the details of special events, travel arrangements, corporate agendas and itinerariesManage capital purchases, direct vendor relations, generate and maintain equipment tracking recordsProcess monthly expense reports reflecting supporting documents and budget code indexesCollaborate with department managers on monthly board meetings for master reports to facilitate the accurate and timely writing, editing, and preparation of final copy from draft to distributionCoordinate and maintain weekly attendance and annual vacation records on 35 departmental employees

Responsible for the migration of our domestic case management data from Microsoft Excel over to Lotus Approach and then over to Lotus Notes for our domestic case management applicationCoordinated the roll out of our help desk databaseManaged the data that was put into the databasePurged data from Lotus Approach into the knowledge base applicationKept track of our escalating tickets by running the weekly status reportsRan the tracking reports for all help desk matters Personally Managed application for Global Visa Application project from the ground up to completionChaired daily meetings, to communicate effectively with multi functional global teams located in Europe, Asia Pacific, Latin America and the Middle EastCommunicated project information to Project Manager and Senior Management through weekly, & monthly status reportsPlanned organized & scheduled both internal and external trainings for our Global and Domestic Users. Organized and Managed the transition of our IRS Immigration Forms database onto our Global Visa Database ApplicationWeekly meetings with development team and Software Engineer to track status of enhancements Personally responsible for the user acceptance testing of new enhancements for our Global Visa Application

Offered solutions using multiple levels of support, from processing information to problem resolution, for in-house domestic case management online system. Employed an understanding and diplomatic troubleshooting approach. Responsible for all customer technical issues regarding software and hardware problems.

Associate'S Degree, Business Administration And Management, General

Education record