Heather Booth Email & Phone Number

Denver, Co, Us

Remote

Project Appointment with UW-IT in support of Director of Workday Coordination Services as well as calendar support for three Associate Vice Presidents. Brought in to provide additional support due to high priority of leadership support and projects.• Complex calendar support for three C-level or Sr. VP principals for four months of appointment• Recruitment coordination for UW-wide AI Lead Architect role (led by UW CTO)• Created process and executed recruitment coordination and onboarding for several new FTEs for Workday Coordination Services (Project Managers and Business Analysts.)

Remote

Operations Manager for University-wide Finance Transformation (FT) Program (Workday Implementation for Finance ERP) - Technical Pillar (FTT.) Member of 4 personal team who (over the course of three years) screened 1720 candidates, hired and onboarded ~150 team members, offboarded 70 team members to date. Program budget - $316mm; Pillar budget - $59mm; 98 resources.• Develop and maintain resource management processes to maximize productivity for our team of ~100• Resource management: Screen and hire candidates via UWHires or Recruiting agency vendors. Work with Hiring managers to update job descriptions and identify candidate requirements, collaborate with resource partners, partner with finance team for budget approvals.• Strategic planning, forecasting, resource planning with leadership• Lead onboarding process for ~150 new team members• Developed and Project Managed “What’s next Workshop Series” for outgoing employees to assist them in preparing for their next roles as they roll off due to program fund end date of 12/31/23.

Seattle, Washington, United States

Hired as employee #3 on a team that grew to 98 resources. Provided meeting and event planning; project support and recruitment coordination; team development; and communications.• Recruitment Coordination for all candidates• Developed and maintained resource management processes to maximize productivity for the Finance Transformation Program – Technical pillar C0-developed and maintained team Onboarding wiki. • Subject matter expert for team members regarding UW practices and policies. Answered general questions and helped them navigate to the appropriate department, resource, or SME.• Enhance employee engagement by co-hosting team lunches, optional team happy hours and coordinating no-host team outings • Co-Project Manager for two university-wide technical conferences hosted by our program team • Co-project Manger for a Professional development Program for team members who will be rolling off the program at end of 2023.• Complex Calendaring for Director and team leadership.

Seattle, Wa

Completed ad hoc projects for Department of Global Health Core Administration. Recruitment coordination. Assisted Director with preparation for department move to new Hans Rosling Center for Population Health.

Greater Seattle Area

Supported Chief Medical Officer and two VPs, Clinical at Seattle-based commercial-stage Biopharmaceutical Company. Provided all aspects of C-Suite support including high volume of international meeting coordination and execution. Subject matter and materials often extremely time sensitive and highly confidential in a highly regulated industry. • Worked closely with HR recruiters to prioritize screening and interviews for key positions within the organization. • Initiated contracts with vendors and Key Opinion Leaders, including negotiating consulting rates and terms of contract. Saw contracts through to final execution.• Successfully managed relationships and liaised with Key Opinion Leaders in areas of Nephrology, Ophthalmology and Addiction. • Coordinated Omeros' participation (exhibitor) and attendance at major medical conferences in US and abroad. • Coordinated several international meetings with KOLs and government agencies on behalf of my principals. • Complex calendaring, shifting of priorities and managing expectations and priorities of external and internal constituents on behalf of CMO.

Seattle, Wa

Supported 18 managers in Business Insurance. Increased managers’ effectiveness through exceptional execution of core Executive Assistant responsibilities including complex meeting and event planning, travel arrangements, purchasing, office management, space planning, facilities management and employee onboarding.• Project managed move of 80 employees to newly constructed floor in Safeco Plaza resulting in a seamless transition to new facilities.• Created, planned and executed a number of diverse employee engagement events which increased employee engagement and morale.• Reduced cost and timeline for onboarding new employees and thus ensured that new hires reach performance potential quickly via smooth transition to department.• Received Four Bravo Awards for exemplary completion of special projects and initiative

Seattle, Wa

Served as the Executive Assistant to the Chairman of Neurological Surgery; managing the workflow and communication to and from the Chairman to ensure operational efficiency in his role as Chairman and in his surgical practice. • Collaborated on planning and participated in execution of Society of University Neurosurgeons annual international conference which department hosted in Seattle.• Managed Chairman’s exceptionally complex calendar at own discretion; re-establishing priorities and shifting appointments as necessary; arranged travel and managed meeting preparation.• Coordinated Dr. Ellenbogen’s clinic and operating room schedules for the Harborview Medical Center, UW Medical Center, and Seattle Children’s Hospital resulting in exceptional patient care.• Acted as liaison to national and international organizations, news media and the NFL on behalf of Chair.• Managed complex faculty recruitment efforts and acted as candidate host and liaison on behalf of Dr. Ellenbogen.• Collaborated with key department leaders to update Chair’s CV on a very short timeline to ensure that all scholarly information was up to date.

Boston, Ma

Provided high-level administrative support for Regional Administrator and Deputy Regional Administrator of the Northeast Regional Office of the USDA Food and Nutrition Service including calendar management, resource management and HR support.• Triaged incoming phone calls from FNS Headquarters, Departments, other Federal, State and local governments; public and private organizations to ensure immediate response from Northeast Regional staff.• Prepared for visits from elected officials, dignitaries and Presidential appointees to ensure protocols were observed.• Prepared agendas, attended staff meetings with RA, DRA and subordinates and provided meeting notes/summaries to all parties. • Assisted in recruitment efforts for key management roles within department.

Cambridge, Ma

Responsible for day-to-day administrative support for Assistant Head of School and Division Heads of independent elementary/middle school including calendar management, travel and frequent meeting and event planning and execution. Additionally served as the school’s registrar.• Provided administrative support for Board of Directors in all aspects of exceptionally confidential search for a new Head of School. • Hosted frequent international visitors to observe school’s curriculum; maintaining and enhancing school’s international reputation as a leader in progressive education. • Supervised FTE position and managed, recruited and hired substitute teachers ensuring classroom coverage at all times. • Purchased all classroom supplies for school. Improved purchasing, receiving, A/P and systems across the school.• Vendor management.

B.S., Communications

Education record