Heather Carter Email and Phone Number

Chief Financial and Administrative Officer, Suspended Animation Inc. July-2017 - PresentCorporate SecretaryExecuting the company’s financial strategyDeveloping plans for growth to increase company profit while also reducing expenditureAssisting the Chief Executive Officer (CEO) to develop financial plansManaging accounting proceduresEnsure the integrity of the government framework, maintain compliance with statutory and regulatory requirements. (ISO 9001:2015)Responsible for the efficient administration and bookkeeping of the company. Keep abreast with all organizational changes and business developmentsMonitor cost and expenses to assist in budget preparation on a quarterly basisPlan, coordinate office procedures and systems more effectivelyOversee and support the operations of the company, review and negotiate contractsAdminister all HR functions from hiring, onboarding, record keeping, 401k, payroll and benefitsCoordinate with team members to maintain quality policy and quality management systemsSupervising all daily operations of the company, including IT, marketing and salesPreparing and presenting reports to the Chief Executive OfficerWorking closely with the Chief Executive Officer on all matters related to the businessPerforming employee reviews and developing corrective action plans if neededDeveloping and implementing strategies, procedures and business plans needed to enhance company growthWorking with the executive team to set company performance goalsCultivating and providing opportunities for rising talent within the organization

Manages all technical and operational aspects of the facility, including protocol support, instrumentation and equipment, physical plant, and systems infrastructure.Provides strategic guidance, direction, and support to internal and external users of facilities, including assistance with project proposal preparation.Oversees and directs the day-to-day provision of operational and user support, adherence to relevant funding agency provisions, and compliance with all relevant regulations, guidelines, policies, and standardsOversees, directs, and coordinates the development and implementation of operational, fiscal, legal, and administrative policies, systems, and procedures for the facility.Develops and implements policies and procedures for identifying, processing, and administering user proposals; develops comprehensive systems for capturing appropriate tracking data.Implement policies and procedures required for the maintenance and development of a research program that adheres to national, state, and local regulatory standardsAssures that research staff meet all requirements for training and certificationMaintain records and reports; Coordinate training of staff; Report required fiscal and research project informationMaintain equipment/chemical inventory list; Oversee research laboratory areas, keeps supplies stocked by determining inventory level

Assist with high-level decisions about policy and strategy.Oversee the company’s fiscal activity, including budgeting, reporting, and auditing.Make high-level decisions about policy and strategy.Report to the board of directors and keep them informed.Develop and implement operational policies and a strategic plan.Act as the primary spokesperson for the company.Develop the company’s culture and overall company vision.Help with recruiting new staff members when necessary.Create an environment that promotes great performance and positive morale.Work with senior stakeholders, chief information officer, and other executives.Assure all legal and regulatory documents are filed and monitor compliance with laws and regulations.Work with the executive board to determine values and mission, and plan for short and long-term goals.Identify and address problems and opportunities for the company.Build alliances and partnerships with other organizations.Assure legal and regulatory documents are filed and monitor compliance with laws and regulations.Identify and address financial risks and opportunities for the company.Supervise financial reporting and budgeting team.Review financial reports for ways to reduce costs.Work well with Chief Marketing Officer, CEO, and COO to develop the strategic plan.

Responsible for assuring that the management team and the organization has the support necessary to conduct its business and fulfill its mission statement. Also, I am the corporate secretary for the companies corporation. This position work as a coordinated team with the Operations Manager, and the Client Services. Perform and supervise general office activities. Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services. Support Operations and Donor Recovery managers to maintain the company’s Quality Policy and Quality Management System, responding to audits, conducting inventories, updating procedures and work instructions and training records. Suspended Animation, Inc is a ISO 9001:2015 compliant company which has has two audits done per year. Perform as liaison with various vendors, providing maintenance, security, and other support services. Review/approve payroll information and forward PTO and other information to payroll service. Manage personnel issues and administration of personnel policies, benefits.Conduct new employee on boarding and orientation, and exit interviews, forward employee materials toappropriate payroll and benefits providers. Update Employee Handbook, as required. Post government posters for employee reference. Maintain Employee personnel files. Solicit information from management to prepare and submit monthly budgets. Develop external relationships with appropriate contacts and keep accounts up to date, e.g. , human resources, bookkeeping and accounting, 401k program, legal, and insurance, etc. Process approved P/R through online banking, banking deposits. Coordinate shipping and receiving/delivery, Support travel arrangements and bookings. Draft and/or proof correspondence, presentations and other company communications. Provide support of donor recovery field operations and logistics by participating in casework, training and patient monitoring.

Structural Engineering CompanyManage a team of 6 Structural Engineers and Drafters. Provide support to the CEO and Principle Engineer in managing operation workflow.Prepare contracts/proposals by determining the scope of work from the architectural plans and geological reports.Generate all monthly invoicing and billing clients in an efficient time frame that yields profits.Oversee all marketing materials, website and procurement of new business.Administer open and effective communication with project team members to deliver high quality projects and profitability.Maintain detailed administrative and procedural process to improve accuracy and efficiency. Assist in the marketing and advertising for the firm. Guide firms reconciliation of accounts, AP/AR, payroll, annual/quarterly bonus program using Quickbooks. Responsible for all Human Resources for the company.

Supported the business at large and strived to improve workplace communication and efficiency.Ensure and create financial bids to assist project managers in achieving monthly sales goals.Conducted research using the internet and other resources in order to accommodate specific projects, ensured projects remained on track and within projected guidelines.Sustained project managers, General contractors and clients to insure the projects ran smoothly and efficiently.