Administration Assistant
Current• Greet visitors daily ensuring high level of customer service• Monitor strict quarantine procedures are followed by visitors• Efficiently answer telephone and e-mail enquiries and offer first contact resolution where possible• Compile end of week reports for senior management• Use the ELO system to create task instructions for training purposes • Ensure all telephone messages are emailed with appropriate allocation• Follow up on e-mails as a priority to ensure urgent matters are addressed in a timely manner• Submit Kronos timesheets for employees to payroll accounting department• Invoice external customers when required• Administer data entry into PMTS system ensuring information is accurate and complete • Manage physical and digital files, monitor spreadsheets and update reports• Raise purchase orders numbers for suppliers and receipt purchase orders on delivery• Maintain office supplies for office, maintenance, and hatchery• Research relevant data and/or supplies to ensure best results achieved • Archive electronic or hard copy files as required by company• Coordinate relevant training for all employees including management• Manage compliance for auditing procedures and address compliant information when audits are conducted
