Heather Easterly Email & Phone Number

Houston, Texas Area

Provide support to the Vice President and Chief Information Officer which include but not limited to general administrative duties including answering general phone calls, managing calendar/schedules, mail handling, coordinating travel arrangements, review/processing expense report statements. Responsibilities also include providing confidential executive administrative support to the IT Directors. Essential Functions:•Serves as a confidential member of the IT Management Team and is involved in the overall department planning, decision making, and coordination that impact the daily effectiveness of the IT Department. •Provides critical, highly confidential, and professional administrative support for the CIO and other managerial and supervisory staff within the IT Department. •Anticipates the needs of the office and the daily activities by independently researching and developing the appropriate documents necessary for meetings; determining the priorities of constituent issues and problems.•Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to others as necessary regarding sensitive/confidential information. •Preparation of business correspondence including presentations and Excel spreadsheets related to IT Projects.•Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc. •Assists the CIO/IT Managers in initiation or completion of assignments or projects resulting from meetings; provide research information, materials, etc.•Screen, prioritize and respond to incoming calls, emails, and faxes to determine their significance and plan their distribution.

Houston, Texas Area

Executive Administrative Assistant Job Purpose: Provide support to the CEO and other management personnel by effectively managing schedules and performing a wide variety of responsible, complex and confidential administrative, secretarial, analytical and research duties. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This classification requires leadership qualities such as adaptability, flexibility, dependability and accountability. Much of the work is self-appointed, and requires a high degree of professional independence, initiative and self-discipline.CEO, CFO and Sr. Executive Staff Executive Assistant:•Perform administrative duties including: schedule management, travel arrangements, phone screening, correspondence, expense reports, producing the weekly CEO Report, taking staff meeting minutes. •Perform special projects, such as coordinate company events, research topics, organize files. •Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.Office Administration:•Serve as primary backup to answer the phone and sit at the Receptionist desk to provide fill-in relief when the Office Administrative Assistance is at break, lunch and on vacation. •Work with the Office Manager to coordinate moves, expansions, build outs, order furniture and phones.•Perform research for all levels of management and employees for various projects and for inclusion in materials/presentations.Human Resources Coordinator:•Coordinate with recruiters and internal referrals to seek out new talent as the company grows. •Filter resumes and schedule interviews with hiring managers.•Handle all new hire paperwork.•Maintain the employee benefits program.•Maintain the employee handbook and other internal policies as necessary.

Executive Assistant with project management experience supporting Treasury, Accounting and Finance. Excellent organization skills with strengths in event planning and coordination, and managing complex projects. My ability to easily expand my knowledge base has allowed me to move into support roles within multiple corporate departments, not Finance only. Results-oriented, conscientious, able to effectively multi-task, and work flexibly in a fast-paced environment with a “can-do” attitude. Consistently assigned new projects by management due to reputation for “getting the job done.” Highly skilled in maintaining confidentiality. Key skills and strengths: Time & Priority Management, Team Player, Project Management, Effective Communicator, Event Coordination, Interacts Positively at all Levels.

Bachelor Of Applied Science (B.A.Sc.), Human Development And Family Studies, General

Activities and Societies: Texas Tech University Human Sciences Recruiter, Phi Upsilon Omicron (Phi U), National Honor Society in Family.

Associate Of Science (A.S.), Biology