Greet prospects and clients, answer questions about houses and community, and take into the community to show houses.Contact prospects by phone and email to answer questions about houses and community usingManage America.Schedule appointments with prospects and current clients with a Sales Manager using Outlook.Process prospect residency applications through Origen or paper copy.Follow up with prospects for information needed to complete the process of residency applications.Create lease agreements for homeowners and rental homes using Manage America.Oraganize and maintain data base of new and existing houses with photos and walking tours, which would be uploadoed to Vimeo, to start the process of marketing.Use uploaded photos, walking tours, floor plans and other information into Back Office which would feed to the company website. Also create ads on Craigslist.Use uploaded photos to create flyers for the Sales Office, sign box and brochure boxes using Back Office.Create gift baskets and binders, with installation manuals, warranty cards and other information that pertained to that house for new homeowners.Help create ads and sticky notes for local newspapers using Publisher.

Scheduled client appointments using ECR.Scanned sensitive documents into client charts.Verified client insurances through various insurance portals.Created and updated client charts in ECR.Routed telephone calls to appropriate staff.

Processed incoming purchase orders from customers.Created work orders for shop technicians to perform various testing on critical parts for oil and gas companies.Collated information into reports using Excel and reviewed reports to forward to customers using Outlook.

Created Excel spreadsheets from, English and numerous foreign languages, safety manuals for new software program for an oil and gas company.Created Excel spreadsheet for employee credentials for an oil and gas company.Created Excel spreadsheet of attorney case files, refile case files and dispose of hard copies when required.

Audited and assembled new hire packets.Assisted in the on boarding of newly hired employees.Reviewed and assembled documents for terminated employees.Performed reception duties which included answering multi-line phone system and maintained break rooms for a janitorial company.Comprised and audited client medical and pharmacy records for personal injury litigation firm.Created electronic files for a shipping company drawings of oversea ships.

Generated sales leads by accumulating names, phone numbers and other information from potential clients in a club warehouse.

Prepared expense reports and invoices using Chrome River software.Reviewed and updated attorney notes on billing statements using Elite 3E and InTapp for daily time entry.Created new client files, updated current information and edited letters/memos.Scheduled conference calls and meetings, prepared itinerary and made travel arrangements.

Created Excel spreadsheets and researched client information for the creation of mandated renewal certificates for oversea ships using Word.Communicated through Outlook with global client base to create mandated new agreements and certificates for oversea ships using Word.Prepared and expedited critical documents for new and existing clients.Maintained database, hard copy and electronic files.Created Excel spreadsheet of all department active ships.

Prepared payroll and payroll tax returns for clients using QuickBooks.Entered data for individual tax returns using TaxWorks and Lacert.Created and posted informational tax blogs for clients.Managed sensitive information and performed administrative functions with client database.Responded to client emails and telephone calls from clients.Scheduled and managed appointments.Performed general office duties such as copying, filing, faxing, scanning and distributing mail.

Processed newly hired employees and completed onboarding paperwork.Prepared expense reports, copied and filed invoices, ordered job materials and supplies.Prepared bi-weekly payroll for 150 employees using Excel and distributed checks to employees.Managed and maintained inventory of over 300 fixed assets using ManagerPlus.Assisted other departments with other duties.

Carried out general office duties, such as, creating new client files, scanning federal and medical correspondence and prepared and distributed mail.Maintained strict confidentiality while filing sensitive client information.Performed basic bookkeeping work and prepared and made bank deposits.Received, screened, directed telephone calls and scheduled appointments.Maintained inventory of office supplies and ordered when necessary.

Answered 10 line switch-board telephone with paging system and directed calls to appropriate departments.Maintained office equipment.Maintained and submitted requests for office supplies.Data entry using Excel and Access. Distributed bi-weekly payroll.Assisted the Human Resources department with the new application process.Assisted the Education department with preparing employee orientations.