Heather Gault Email and Phone Number

Maintain financial reports, records and general ledger accounts. Prepare journal entries, analyses and account reconciliations. Maintain accounts payable and accounts receivable (invoicing, collections, bill paying). Generate weekly payroll (including certified payroll for prevailing wage on some projects) with outside third-party payroll administrator. Record, maintain and resolve issues for employee records and payroll transactions. Manage employee benefit programs (insurances, 401k, etc.). Manage company insurance coverages (professional liability, general liability, workers compensation). Process new hire employee paperwork. Track and manage payroll deductions for employees. Assist with employee time keeping for invoicing purposes. Answer telephones. Work with clients regarding project contract administration and insurance requirements. Respond to information requests, review financial statements and assist with audits. Maintain strict standards of confidentiality. Assist company owners as needed.

Assist management and construction field operations in managing design and construction projects. Review contracts and coordinate insurance, bonds and client specific requirements for each job. Manage and maintain digital and hard copy job files. Administer job cost system. Enter approved job budgets. Manage change order logs and update job budgets. Process owner and subcontract change orders. Maintain and update bi-weekly job cost reports. Coordinate monthly payables. Ensure subcontract invoices are processed against approved budgets. Track client receivables and contract payables for each project. Manage monthly invoice process. Schedule invoice preparation with project manager to ensure that all subcontract invoices are received timely and that client invoices are delivered per each contract. Manage company insurance programs. Ensure that subcontractor insurance and contract requirements are current for each subcontract prior to payment processing. Attend and maintain weekly construction meeting minutes. Manage payroll and accounts payable systems. Coordinate with all departments to identify schedule requirements. Set priority based on weekly input from other departments in proposal and bid preparation