Heather Hemingway Email & Phone Number

Bridgewater, New Jersey, United States

Summit, New Jersey, United States

Whippany, New Jersey

• High volume calendar management involving meeting set up, communication and coordination with multiple internal and external agency partners. Proactively manage conflicts, seeking advice where necessary.• Arrange and manage meeting logistics including room reservations, AV and catering • Make and manage domestic and international travel arrangements, including visa submission.• Create and submit expense reports accurately and on time including international travel with currency conversion. • Maintain product sample cabinet and manage sample requests.• Build trusting and collaborative relationships with team, extended team, marketing assistants and agency partners.

New Jersey

Florham Park, Nj

• Direct support for Senior Divisional Vice President, Insurance Services, including 7 regional Vice Presidents along with their teams• Acted as back up for multiple executive administrators.• Performed complex clerical, administrative, and general office duties in a highly efficient and confidentialmanner.• Coordinated meeting logistics for in-house and off-site meetings.• Managed calendars, meetings, videoconferencing logistics, and scheduling conference calls.• Coordinated travel arrangements and prepared expense reports accordingly.• Responsible for coordination and distribution of quarterly mass mailings and recognition awards.• Assembled and compiled complex data for reports and presentations.• Planned and participated in creation of all building events to ensure a positive environment and corporate culture.

Summit, Nj

• Performed calendar management and maintained schedules for all meetings, exercising control authority for entire marketing team including executive level department head.• Coordinated complex domestic and international travel arrangements for entire team.• Prepared and submitted check requests and expense reports for team, including conversion of international exchange rates, when applicable.• Managed distribution of product from sample closet and kept sample closet fully stocked.• Drafted and typed memoranda and correspondence.• Responded to routine departmental inquiries and routed higher-level questions to appropriate staff members.• Developed and organized departmental files and tracking systems to ensure information was accessible for appropriate department staff.

Parsippany, Nj

• Provided support to Divisional Vice Presidents and multiple Directors/Managers, additionally acted as back up for other Executive Administrators.• Performed complex clerical, administrative and general office duties in a highly efficient and confidential manner.• Coordinated meeting logistics for in-house and off-site meetings.• Responsible for vendor and Internet research, analysis, contract and price negotiation.• Managed calendars, meetings, videoconferencing logistics and scheduling conference calls.• Coordinated travel arrangements and prepared expense reports accordingly.• Received and referred telephone callers in a professional manner.• Responsible for daily sorting and distribution of mail along with mass mailings using UPS.• Maintained office files and records in accordance with internal procedures.• Assembled and compiled data for reports and presentations.• Maintained office supply inventory, analyzed usage and made recommendations for savings when appropriate.