Heather Hemingway Email & Phone Number

Bridgewater, New Jersey, United States

Summit, New Jersey, United States

Whippany, New Jersey

• High volume calendar management involving meeting set up, communication and coordination with multiple internal and external agency partners. Proactively manage conflicts, seeking advice where necessary.
• Arrange and manage meeting logistics including room reservations, AV and catering
• Make and manage domestic and international travel arrangements, including visa submission.
• Create and submit expense reports accurately and on time including international travel with currency conversion.
• Maintain product sample cabinet and manage sample requests.
• Build trusting and collaborative relationships with team, extended team, marketing assistants and agency partners.

New Jersey

Florham Park, NJ

• Direct support for Senior Divisional Vice President, Insurance Services, including 7 regional Vice Presidents along with their teams
• Acted as back up for multiple executive administrators.
• Performed complex clerical, administrative, and general office duties in a highly efficient and confidentialmanner.
• Coordinated meeting logistics for in-house and off-site meetings.
• Managed calendars, meetings, videoconferencing logistics, and scheduling conference calls.
• Coordinated travel arrangements and prepared expense reports accordingly.

Summit, NJ

• Performed calendar management and maintained schedules for all meetings, exercising control authority for entire marketing team including executive level department head.
• Coordinated complex domestic and international travel arrangements for entire team.
• Prepared and submitted check requests and expense reports for team, including conversion of international exchange rates, when applicable.
• Managed distribution of product from sample closet and kept sample closet fully stocked.
• Drafted and typed memoranda and correspondence.
• Responded to routine departmental inquiries and routed higher-level questions to appropriate staff members.

Parsippany, NJ

• Provided support to Divisional Vice Presidents and multiple Directors/Managers, additionally acted as back up for other Executive Administrators.
• Performed complex clerical, administrative and general office duties in a highly efficient and confidential manner.
• Coordinated meeting logistics for in-house and off-site meetings.
• Responsible for vendor and Internet research, analysis, contract and price negotiation.
• Managed calendars, meetings, videoconferencing logistics and scheduling conference calls.
• Coordinated travel arrangements and prepared expense reports accordingly.