Heather Storms Email & Phone Number

Valley Center, Ca, Us

Valley Center, Ca

Promoted to oversee and direct all administrative functions ensuring effective and efficient day-to-day operations. Be a professional with strong leadership skills that will work closely with a team of assistants to provide support to the department and leaders. Provide training, coaching, workload management, and collaboration to improve working efficiencies. Provide a positive high level of professional support including a balance of senior executive level administration. World-class reliability and attention to detail is required, along with a mindset that no task is insignificant. Maintain a thorough working knowledge of tribal policies, regulations, and procedures. Provide training, coaching, and professional development to administrative assistant staff. Interview and recommends candidates for the administrative assistant staffing positions. Collaborate with Commissioners, Dpt. Heads, Exec. Dir. and other key partners to recognize gaps and improve procedural efficiencies. Manage day-to-day processes and information flow of business with a high level of responsibility. Prioritize and complete projects within tight deadlines. Establish and manage departmental operating budgets including, determination of capital expenditures, payroll, and current budget tracking. Review monthly financials to ensure budgets are staying on track. Manage calendars for executives, arranging meetings, modifying schedules, and set appointments with internal and external contacts. Manage all travel such as lodging, dining, meetings, interviews, conferences and trainings. Facilitate team meetings and work with assigned leaders to ensure appropriate follow-up. Engage with staff and clients professionally and efficiently while maintaining the strictist confidentiality. Maintain inventory and maint. of all equipment, ensuring compliance with applicable requirements. Support staff in compliant and timely submission of financial regulatory filings and retention of necessary documentation.

Valley Center, Ca

Provide administrative services for Executive Director, Commission Chairwoman and Commissioners of the Rincon Tribal Gaming Commission, a regulatory agency overseeing all operations at Harrah’s Southern California Resort. I consistently ensure effective and efficient day to day operations. Maintain a thorough working knowledge of and adhere to tribal policies, regulations and procedures. Generate independent correspondence and reports representing the functional units of the organization. Scheduling and coordination of calendars for executives, arranging meetings and appointments with internal and external contacts, and all travel, conferences and event planning. Order office supplies and maintain sufficient inventory levels to sustain a highly efficient office. Interact with all levels of management, employees and Tribal members, government agencies and business facilities. Respond to questions and inquiries, provide referrals, resolve problems, and provide positive customer service. Provide administrative support including the maintenance of project files, prepare presentations and create documents for meetings of significant organizational interest. Attend required meetings and training.

Oceanside, Ca

Provided administrative support to 14 Associate Directors and their respective departments at a site of 250 employees and contractors. Provide administrative support for clinical trials, medical information, sales, etc. Create presentation materials for All Hands and Department meetings and drafts technical documents as needed. Manipulate Excel spreadsheets into different sorts and formats and work with Word, Power Point documents as directed. Gather, collect, record, track and verify relatively complex data and information from multiple sources. Liaise with external agencies or organizations to coordinate activities which are important to the function of the site. Accountable for ordering office supplies, and ensuring copiers are stocked, responsible for mail pickup & distribution, coordinate Directors and VP level travelers domestic and international itineraries, as requested. Work as a Staffing Assistant with the HR Recruiter and multiple Hiring Managers creating and distributing agendas, collecting assessment forms and scheduling interviews and making travel arrangements for candidates. Organize and schedule extra-department meetings and site events. Heavy calendar coordination, meeting preparation and catering. Track and verify data using a variety of software products to conduct data entry and sorting of information.

Temecula, Ca

Began in Temecula, California as a family owned business of 75. During my tenure The Outdoor Channel grew to a Publicly Traded Company with approximately 150 employees having multiple nationwide sales offices based out of Temecula. I provided support to CEO, SVP and VP of Marketing and Research Departments. Labeled as the “hub” of the department. Wearing many hats ranging from Executive Assistant to Trade Show and Events Project Manager and Accounting Liaison, this enabled me to expand my duties as the company expanded. I was involved in the testing phase of all software products required when you are a Publicly Traded Company, including but not limited to ReqLogic, and other Sarbanes Oxley requirements. Served as Events Manager for 9 years planning the largest company trade show based in Las Vegas, NV and in other years Orlando, FL, handling everything from hotel reservations and travel to show credentials and Vendor Management for three areas on the show floor that were built out. This show was attended by approximately 70,000 professionals in the shooting sports, hunting and law enforcement industries. All this in addition to managing the day to day tasks as a Department Coordinator/Executive Assistant*Company was bought out and relocated to Denver, Colorado*

Temecula, Ca

Managed office of 24 staff from Professional Engineers and Geologist to Field technicians and CAD Draftsmen. Supervised staff of three administrative assistants. Duties ranged from procuring office space for the (at the time) start-up company, costing RFP’s to dealing directly with Public Utilities, Homebuilders, Engineering Firms, Heavy Equipment Operators, and Professional Staff. Processing Payroll and monthly accounting, (billing, invoicing, ageing, collections). Having worked in the field previously, Mark Bergmann, the business owner recruited me to help him get started with this company.

Murrieta, Ca

Managed office and personal necessities for a couple that had a home based telecommunications business. Business was based in Las Vegas, NV and run half the year from Lake Tahoe, CA and half the year from Murrieta, CA*Company Closed*

Temecula, Ca

Managed an office of 40 Professional Engineers, Geologists, Environmental Engineers, Field Technicians, CAD and traditional Draftsmen, and Administrative Staff. Able to run the office effectively despite the traditional challenges of being a field based company. I produced the Request for Proposals (RFP’s), and Geotechnical Soils and Environmental Reports providing constant contact and being the liaison between the Client, Project Manager and Subcontractors.