Heather Thomas Email & Phone Number

Portland, Or, Us

I directed all operations for the Essential Footprint program, a client initiative that produces over 120 high-quality web and article pages annually, tailored to diverse target audiences on Intel.com. My role involved defining the project scope and objectives, setting timelines, allocating resources, and managing budgets. I developed detailed Statements of Work (SOWs) to ensure precise agreements with stakeholders and alignment with project goals. In led a cross-functional creative team of up to 10 members, including designers, writers, strategists, and account managers, I facilitated daily standups to ensure smooth workflow and effective collaboration. I coordinated the creation and delivery of over 15 assets per page, managing tasks such as uploading images, creating metadata documents, and preparing final assets for publication. Additionally, I served as the primary client liaison, maintaining clear communication and managing client expectations. As a member of the DEI committee, I actively promoted inclusive practices and contributed to fostering a diverse workplace culture

Santa Clara, California, Us

I developed and managed the creation of sales enablement materials and field resources for a project involving over 1,000 sales representatives across domestic and international regions. I directed both on-site and virtual support for meetings and events, handling scheduling, resource allocation, audiovisual needs, and transportation while assisting speakers, executives, and participants.Additionally, I organized and managed the project for coordinating sample product shipments to prospective and current customers, ensuring timely delivery and effective distribution for field sales. I also initiated and managed a quarterly newsletter project, overseeing its production and distribution, and collaborated with stakeholders to gather information on new products, trainings, and conferences.

Santa Clara, California, Us

I directed the groups hiring process, working closely with hiring managers and stakeholders to align with organizational goals. This included performing data analysis and collaborating with stakeholders to forecast hiring needs, thereby supporting strategic workforce planning. I was responsible for preparing and submitting quarterly headcount proposals, effectively managing the project to secure senior staff approval.In addition, I promoted inclusivity within the hiring project by sourcing diverse candidates from various channels and networks. I managed the coordination and scheduling of interviews and communicated onboarding processes and expectations to new hires, ensuring a smooth transition into the organization.

Santa Clara, California, Us

I contributed to organizing an annual conference for 3,000 employees from 55 countries, which centered on performance reviews, product plans, competitive analysis, and economic insights. My role involved gathering and documenting requirements from business units for project deliverables, such as course formats, titles, abstracts, and curricula. I also developed and managed project schedules for various events, including kickoff meetings, open forums, and presentations.Additionally, I collaborated with the onsite content manager to finalize packaging, upload slides and videos, and post content online for virtual attendees. I monitored training completion to ensure that all project deliverables were successfully achieved.

Santa Clara, California, Us

I spearheaded a project to consolidate over 2,000 events into a unified scheduling database, enhancing organizational efficiency and tracking. I managed updates to the internal website and content, boosting the visibility of the employee recognition program and facilitating cross-functional forums to meet divisional needs. Additionally, I orchestrated executive photo shoots, managing scheduling, coordinating with photographers, arranging locations, and ensuring the timely delivery of visual materials to the executive team.

Santa Clara, California, Us

I provided support for numerous conferences. Responsibilities included overseeing project logistics, developing an online registration system, managing invitation and registration processes, and maintaining detailed project manifests. I also created a comprehensive "Before You Go" document to ensure participants had all the necessary conference information. On-site, I provided support for attendees, leadership, and executives by managing logistical needs, coordinating schedules, and resolving any issues that arose to ensure smooth operations. Additionally, I was responsible for maintaining budget accountability, ensuring that all expenditures stayed within the allocated funds.

Santa Clara, California, Us

I orchestrated event logistics and execution while providing comprehensive administrative support to Executives, Directors, and Operations staff. This role also involved organizing press dinners for the CEO, which facilitated highprofile interactions and strengthened public relations efforts. My responsibilities encompassed facilitating staff and forum agenda preparation, administering budgets, expense reports, and travel arrangements, and scheduling and coordinating media spokesperson training sessions. As part of an administrative team, I rotated answering calls for the founders and CEO, ensuring seamless communication and support. Additionally, I managed photo shoots, coordinating executive participation to enhance project documentation and promotional materials. My meticulous handling of all logistical aspects and executive needs earned me the Administrative Excellence Award, recognizing my commitment to professionalism and efficiency.

Santa Clara, California, Us

In my role, I provided vital support to both the finance and Intel online services teams, handling administrative tasks, coordinating projects, and facilitating smooth employee onboarding processes for over 300 employees. Additionally, I actively contributed to quarterly virtual recruiting efforts, engaging with more than 300 recent college graduates to arrange and conduct interviews, ensuring a proactive approach to talent acquisition and team expansion initiatives.

Santa Clara, California, Us

I provided comprehensive administrative support to the Finance Controller, five managers, and eleven analysts, ensuring smooth operations across various functions. Leading the SharePoint administration team, I managed purchase orders, internal billing transfers, and contributed to Virtual Campus Recruiting initiatives. I prepared agendas, recorded meeting minutes, and maintained accurate documentation. Additionally, I managed Outlook calendaring and scheduling, supervised three administrative professionals, and supported over 40 Integration Engineers and the Director. I facilitated the processing of over 90 new hires, developed and maintained the group website, and tracked headcount while assisting the Finance team with related tasks. My role demonstrated proficiency in managing multiple administrative responsibilities efficiently.

Graduated

General Studies