Heather Trautmann Email & Phone Number

Parsippany-Troy Hills, Nj, Us

Totowa, New Jersey, United States

STARTED AS ADMINISTRATIVE ASSISTANT: April 2018 - July 2019- Assisted the Incoco sales team with processing invoices using QuickBooks- Supported the Accounting team with disputing chargebacks- Arranged staff flights, sourced giveaways and décor, and led onsite attendee registration for the 2018 National Conference- Assisted marketing with naming several new products (such as Poinsettia Trendsetta)- Tested products for R&D and wrote reports on product usabilityPROMOTED TO EVENTS COORDINATOR: July 2019 - December 2021PROMOTED TO EVENTS SPECIALIST: December 2021 - May 2022- Created detailed budget spreadsheets based on quotes from vendors and data from previous event expenses, and met with the Finance team for budget approval- Organized annual national conferences, international incentive trips, leader summits, office tours, and other events for Color Street’s salesforce of over 100,000 independent contractors- Planned corporate events such as holiday and anniversary parties for the office of around 100 employees- Hosted nearly 4,000 attendees in-person and nearly 25,000 virtually at the largest event- Coordinated and executed over 20 different events in the year 2021- Wrote requests for proposals to production and hospitality partners- Reviewed contracts with venues, AV, caterers and other partners, and arranged adjustments when needed- Facilitated collaborative efforts amongst multiple teams to plan the theme, branding, giveaways, announcements, and overall content of events- Built show flows, drafted attendee communications, planned websites, selected appropriate ballrooms and meeting spaces, led menu selections and reviewed BEOs, and completed various other detailed tasks for all events- Maintained an organized record of all information- Coordinated plans with producers, vendors, keynote speakers, entertainers, caterers, and other partners

Lake Hopatcong, New Jersey

- Maintained the cleanliness of the restaurant and ensured all opening and/or closing duties were completed- Supported events by setting up tables and centerpieces, and passing hors d'oeuvres- Assisted waitstaff and bartenders with any duties as needed

New Brunswick, New Jersey

- Prepared the environmental microbiology lab for class by growing bacterial cultures, sterilizing materials, and washing glassware- Assisted the professor in testing improvements to the methods used in the lab experiments to increase accuracy- Obtained and centrifuged dozens of samples of groundwater to test for DNA of anaerobic microbes- Inventoried the many chemicals in the lab, restocked materials, created mobile phase, and made stock solutions- Adhered to laboratory SOP and safety protocols

Rockaway Mall, New Jersey

- Helped customers find what they were looking for and rang them up to give them an enjoyable experience- Cleaned up, folded, and returned items to where they belong at the end of the day to ensure organization

Lake Hopatcong, New Jersey

- Started working as a crew member at the age of 14- Provided friendly customer service in a fast-paced environment while handling cash transactions- Promoted to crew leader in 2012 and trained new employees

Bachelor Of Arts - Ba, Evolutionary Anthropolgy, Minors In English And Philosophy

Activities and Societies:-Rutgers University Seeing Eye Puppy Raising Club 2014-2015 -Rock Climbing Club 2016

High School Diploma

Activities and Societies:-Field Hockey 2010-2014 -National Honor Society 2013-2014 -German Honor Society (Vice President 2013, President.