Executive Legal Assistant
Law Office Of Rosalind Ray
• Performs complex, diverse administrative support duties to relieve the General Counsel of routine administrative details and manages the clerical operations of the office. • Plans, assigns, and supervises the work of assigned staff. • Ensures efficient clerical procedures and records management and makes recommendations on improvements. • Prepares a variety of legal correspondence and legal documents, including pleadings, subpoenas, motions, continuances, stipulations, resolutions, contracts, interrogatories, legal opinions, and briefs utilizing a variety of software applications. • Answers inquiries and explains office policies, rules, and procedures to administrators, the general public, staff, and representatives from other public agencies. • Proofreads and edits correspondence, reports, and other related materials for accuracy, completeness, and compliance with established procedures and standards. • Processes a variety of civil actions in conformance with court procedures. Reviews and processes vendor invoices, including but not limited to fees and costs of outside counsel. • Indexes, files, locates, and researches correspondence, legal opinions, court decisions, and other related documents. • Assists in the preparation of agenda, bulletins, reports, correspondence, and other materials. • Researches and summarizes data for reports or meetings. Compiles and assembles various legal materials from files and other sources for the General Counsel's use. • Trains assigned staff in office procedures and evaluates and advises them on work performance. • Screens mail, telephone calls, and visitors to determine the nature and urgency of business and exercises judgment in referring them to the General Counsel or staff.