Heather Farmer Email & Phone Number

Eagle Mountain, Utah, United States

Dulwich, Sa

Pernod Ricard 2014 Legal Best Practices Competition - Top 4 Finalist, Patrick Ricard Entrepreneurship Awards - 1st Period Winner FY2014Diary management including meetings, travel and checking for scheduling conflicts. Organization of team meetings and one-on-ones. Organize domestic & international flights, accommodation, itineraries, international currency advances and transfers. Meeting arrangement Including sending and tracking meeting invites, arranging catering to suit special dietary requirements, prepping and breaking down the room and assisting with video and teleconference equipment. Creation, maintenance, and content management of Legal & Public Affairs intranet pages and submission forms. Organization of bi-annual team conference. Data entry and management of contract database including logging of 200+ contracts per month, tracking originals, running internal approval requests and sending renewal reminders for expiring agreements. Management of budgets across 3 business units – assist with yearly forecasting, quarterly revised estimates, year-end accrual process and monthly spend/accrual report. Reconcile spend recorded in database against finance records and investigate any discrepancies. Coding of invoices for payment, coordinate payment of invoices, raising purchase orders, prepare expense claims, processes internal requests for product. Maintenance of Statutory Records for Australia, New Zealand, China and Spain – including drafting and circulating Company Resolutions, lodgement of documents with ASIC and NZ Companies Office, notification of directorship changes, organizing payment of fees, and maintenance of hard copy files. Draft professional correspondence, basic legal documents and facilitate communication with other departments, external parties and the wider global organization. Perform a wide range of administrative tasks including filing, typing, photocopying, binding, ordering supplies, review and distribution of mail and outgoing couriers.

Owned and operated a small business importing and retailing natural make-up products from the USA. Built and maintained an e-commerce website using Volition hosting and software and a database of 700+ products including images, descriptions, SEO, stock quantities and pricing. Operated a business Facebook page and offered monthly promotions via social media and e-mailing subscription. Shipped more than 2000 orders within Australia. Corresponded with customers and strove to provide a service above and beyond expectations and to resolve any complications promptly and professionally.

Murray, Utah & Salt Lake City, Utah

Assistant to Commercial Escrow Manager & Vice President. Licensed Notary Public for the State of Utah. Licensed Escrow Officer for Utah Insurance Department.Preparation of Settlement Statements and legal documents including Warranty Deeds, Bills of Sale, Reconveyances and Affidavits for both Commercial and Residential transactions. Conducted signing and notarization of loan documents, prepared and returned executed packages to Lenders. Processed deposits, balanced, reconciled and dispersed files, ordered wires, tracked and reissued un-deposited checks. Handled uploading of all recordable documents into Simplifile system. Office duties included opening and closing the office each day, ordering supplies, scheduling maintenance for equipment, creating and updating sales reports, answering incoming phone lines, assisting walk-in clients, basic accounts receivable duties, handling mailings and general filing.

Salt Lake City, Utah

Initially hired as Receptionist and office typist, promoted in March 2005 to primary assistant to Escrow Officer/Company Owner. Greeted clientele, answered incoming phone lines, handled client requests and operated fax machine, and typed an average of 200 title examination reports per month. Scheduled appointments and closing for escrow officer. Ordered loan payoffs and worked to clear any judgments or liens showing on Title Reports. Prepared settle statements and documents prior to closing and return packages for shipment to the lender. Followed up with lender and handle condition requests to insure timely funding on all files. Balanced incoming wires and disbursed checks. Handled any problems that arose during transactions in a professional manner that ensure the satisfaction of the client. Functioned as office manager for Salt Lake office with duties including accounts payable, correspondence, inventory & ordering of supplies.

Associates Degree

Education record