Heba Khalifa Email & Phone Number

Organizing all local and international events for Marketing Department including securing visas, conferences registration, accommodation, air tickets and transportation.Arranging company local and international incentive trips and cycle meetings Coordinate the on-site event branding and atmosphere (e.g., signage, displays, etc..) to ensure a successful eventNegotiate contracts and fees with suppliers (hotels, travel agencies, advertising agencies etc...)Select and book meeting… Show more Organizing all local and international events for Marketing Department including securing visas, conferences registration, accommodation, air tickets and transportation.Arranging company local and international incentive trips and cycle meetings Coordinate the on-site event branding and atmosphere (e.g., signage, displays, etc..) to ensure a successful eventNegotiate contracts and fees with suppliers (hotels, travel agencies, advertising agencies etc...)Select and book meeting venues, meeting package and ensure that all meeting equipments and requirements are met.Handling internal office branding and all promotional requested materials.Manage and control event expenditures within agreed budgets Coordinate and manage events within internal guidelines established Review and finalize events invoices before handing to Finance for payment Show less

In coordination with QHSE ensure that the BD process is followed strictly and on time, and give needed support whenever required.Present an updated bi weekly summary report to the MD showing total of all excluded, pre-development & pipeline projects.Playing the role of meeting facilitator including preparing the venue with all required needs, taking minutes and follow up on actions that should be taken in future dates to make sure that it is accomplished on time Assist in the… Show more In coordination with QHSE ensure that the BD process is followed strictly and on time, and give needed support whenever required.Present an updated bi weekly summary report to the MD showing total of all excluded, pre-development & pipeline projects.Playing the role of meeting facilitator including preparing the venue with all required needs, taking minutes and follow up on actions that should be taken in future dates to make sure that it is accomplished on time Assist in the preparation of the Business Development “Generation & Distribution” reports showing the progress of the project.Handling data processing procedures, archiving and filing to keep an up to date filing system for all projects (pipeline & operating)Administrative support to Business Development team (travel arrangements- car pooling requests for site visits and outside meetings).Internal communication & coordination with Business Development division departments. Internal communication & coordination with Business Development division and all the company departments.Handling Business Development staff vacation requests to be approved by BD Director and delivered to HR Department for vacation balance tracking.Handling all correspondences in/ out in coordination with BD Executive Assistant. Show less

Follow up & ensure the required financial reports are provided according to predetermined time frame.Coordinate & organize financial services provided across the GroupEnsure proper filing systemOrganize group CFO meetings Control all department personnel filesMaintain updated library for group presentationsCenturion Petroleum Corporation:Exploration Department Secretary reporting to the Exploration Manager; File/organize all correspondence – internal… Show more Follow up & ensure the required financial reports are provided according to predetermined time frame.Coordinate & organize financial services provided across the GroupEnsure proper filing systemOrganize group CFO meetings Control all department personnel filesMaintain updated library for group presentationsCenturion Petroleum Corporation:Exploration Department Secretary reporting to the Exploration Manager; File/organize all correspondence – internal & external - as per “easy access” plan set by the exploration Mgr. Handle IT Requisitions and follow up on executionDevelop Job Requests for Drafting Department regarding copying or scanning maps for concessionsHandle foreigner employees’ expenses (fuel, porter’s monthly fees, electricity etc.)Supervise Exploration Department tenders and ensure compliance with Legal framework Coordinate and arrange with the Administration Department all business & training trips for employees consequently Travel Allowance.Manage Exploration Department Petty Cash Manage car pool requests (Meetings or Field)Manage leave Requests and Time Sheets for all exploration staffLiaise with the Administration Department on office maintenance needsInitiate Internal and external transmittals Handle Stationary purchase and track consumption Show less

Organizing Human Resources Department filesHandling employees Leave Requests, and their vacation balanceTranslating all Human Resources Department correspondences