Hector Ruiz Email and Phone Number

Manage all accounting and finance activities for the world’s largest professional society devoted to the study of kidney diseases with $25 million annual budget and more than 21,000 members worldwide. Hire, train, supervise and evaluate finance, marketing and membership employees. Develop and implement programs associated with accounting, budgeting, information systems management, marketing, and membership. Analyze membership services, identify areas for improvement, and develop business plans for new initiatives. Present financial and accounting reports to management and board members. Develop internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.Prepare financial statements, business activity reports, financial position forecasts, annual budgets, and reports required by regulatory agencies, executive management and volunteer board. Evaluate vendors, negotiate services, and oversee outside accounting, banking and information technology providers. SELECTED ACCOMPLISHMENTS:• Recruited, as association was converting to self-management, to establish and develop entire Finance Department. Created financial policies, integrated IT solutions, and successfully corrected all previous finance-related issues.• Served as project manager for initial design and configuration of accounting software and acted as administrator for accounting and netFORUM membership databases. Developed curriculum and provided training to all staff on computer applications.• Completed ten consecutive annual audits with zero deficiencies and/or accounting errors. Provided accurate and timely financial data to outside auditors as needed and ensured strict compliance with all Sarbanes-Oxley compliance regulations that apply to non-profit associations.

Contracted to Defense Finance and Accounting Service (DFAS) of the Department of Defense to provide technical and accounting expertise for Defense Departmental Reporting System. Gathered business needs and worked closely with end users, management, and technical staff to ensure the relevance of architecture and system designs to business process requirements. • Developed and led functional validation testing. Assessed validation findings and identified pain points, proposing solutions to address operational inefficiencies. • Integral team member in development of training materials and provided training to non-technical users nationwide, explaining complex information in simple, easily understood terms.• Prepared project status reports, identified milestones and issues, and communicated progress to federal contracting representatives and corporate management.

Analyzed, verified, and processed financial transactions including accounts payable, accounts receivable, journal entries and grant data to support Department of Pediatrics. Calculated, prepared, and issued bills, invoices, and other financial statements. Provided guidance in the forecasting, development and administration of $10 million department budget. Examined budget estimates for completeness, accuracy, and conformance. • Analyzed monthly department budgeting and accounting reports to maintain expenditure controls for six departments. Prepared and presented monthly financial statements and reports in strict accordance with generally accepted accounting principles. • Ensured data integrity for filing and timely posting of reports used by multiple departments, and for tracking budget, compliance to university policies, and operational information.

Directed all accounting and information technology services for $5 million company. Supervised four department heads and served as liaison between company and outside accounting firm. Served as project manager for the design, installation and maintenance of company accounting software and network.

Provided administrative, customer service and legal secretarial support for international law firm based in Washington, DC. Initially hired to work in mail room, steadily promoted throughout tenure due to performance excellence.