Helen Grant Email & Phone Number

Manage the office of the Chief Financial Officer (CFO)/Company Secretary.Coordinate the Board of Directors meetings and relevant Board Sub-Committees. Board and Sub-Committee Administration – Preparation of agendas, attend meeting to take minutes, compile action trackers and drafting of ad-hoc documents including drafting policies and general correspondence. Stakeholder engagement with the Board of Directors, Management and other external and internal stakeholders.Reconcile the monthly expenses for the CFO. Oversee the appropriate use of the corporate credit card and ensure expenses are coded correctly and consistent with company policy.

Regional Rail Link: Footscray To Deer Park - Tottenham Site Project Office

This temporary assignment allows me to apply my senior administrative skills to assist with the successful delivery for the final design of the railway station upgrades for the Regional Rail Link - Footscray to Deer Park.This project has critical deadlines which must be adhered to, which has required me to adapt quickly and to arrive at a level of understand at short notice. My ability to adapt quickly has been the key to my success in terms of being able to produce high quality work from day one, in turn, this allows the Design Manager and his team to focus their time on the priority deliverables.

Manage the office of the Chief Information Officer (CIO) and provide assistance to his direct reports.Establish and maintain structured meeting times for the CIO. This includes individual meetings, team meetings and off-site workshops.Manage the arrangements for domestic and overseas travel for the CIO and other senior team members. In the absence of the CIO co-ordinate communication and correspondence through their office and manage priorities by ensuring relevant issues are brought to the attention of the appropriate manager in a timely manner. Reconcile the monthly expenses for the CIO. Oversee the appropriate use of the corporate credit card by his direct report and ensure expenses are coded correctly and consistent with company policy.Maintain a close working relationship with the Spotless Group Executive Management Team and their Executive Assistants and other Senior Executives. Preparation of documents and meeting papers for presentation to the Group Executive Management Team and Senior Management. Co-ordination and management of small internal projects within Payroll and IT divisions.Develop appropriate systems, procedure and controls to enhance the accuracy and timeliness in processing incoming and outgoing documents and maintain appropriate files and documents including those of confidential nature.

Managing all accounts payable & receivable (inclusive of international transfers). Processing weekly payroll (26 employees). Providing executive support to the Managing Director and senior managers.Sales & invoicing support, supplier & customer relations.

Advanced Diploma Of Business Administration, Business Administration And Management, General

Vce

Years 7 - 10