Administrative support to the Principal and Business Development TeamUsing IT systems and CRM to maintain accurate information on leads and bookingsProcessing and following up online registrationsDeveloping and implementing growth strategiesManaging and maintaining relationships with existing clientsAssistance with proof reading of marketing materialsContributing to team and process developmentMaintenance of associated LinkedIn profiles and groups with 7,000+ connections

Recording financial transactions (MYOB)Arranging payment of accountsPreparing and sending invoices and receipts to debtorsProcessing payroll and maintaining employee recordsCarrying out bank reconciliationsReporting for preparation of a Business Activity Statement (BAS) Checking figures and reporting for accuracyReporting any irregularities in data to managementProducing balance sheets, income statements and other financial documents

Maintenance of Corporate Registers for 300 + companies (BGL CAS)Incorporation of companies, both local and offshoreRegistration and maintenance of business namesEstablishment of Trusts, Self-Managed Superannuation Funds and Partnerships, including deed amendmentsRegistration and maintenance of Trademarks and branding through IP AustraliaResponsible for ABN, GST, TFN, PAYG applicationsDebtor ControlProcessing accounts receivable and payablePayroll for all staffManaging office expenditure, budgets and petty cashPerform account reconciliations in MYOB and ExcelPreparation and lodgement of company IAS and BAS (in Handisoft)Coordinate with IT department on acquisition and maintenance of all office equipmentReview and approve office supply acquisitionsManage relationships with clients, vendors, service providers and landlord, ensuring that all items are invoiced and paid on timeHandling of payroll, leave applications and entitlements and maintain employee personnel filesIdentifying and organising training programs for staffManage executives’ schedules, calendars and appointmentsResponsible for developing and implementing office policies by setting up procedures to guide the operation of the officeAssign and monitor clerical, administrative and secretarial responsibilities and tasks among office staffResponsible for recruiting staff for the office and providing orientation and training to new employeesPlanning and execution of company events and social activitiesCoach, mentor, discipline office staff and manage internal staff relationsDesign, implement filing systems and ensure organisational systems are maintained and currentEstablish and monitor procedures for record keepingEnsure security, integrity and confidentiality of dataHandle customer inquiries and complaintsMaintain a safe and secure working environment

Design and preparation of Weekly Management ReportsMaintenance and monitoring of Practice productivity, work in progress, workflow and billings information.Management of BOS (Business Operating System)Maintenance of all Corporate Registers and responsible for all issues involving Corporate Affairs (incl. CLERP 7)Bank account reconciliation for receivablesDebtor controlDirect debits, periodic and credit card paymentsPayroll and PAYG returnsManagement of the firms purchasing and procurementWorkflow control and supervision of two administrative staff membersRecruitment of team membersPreparation and management of the induction program for new team members. Team performance reviewsResponsible for the organisation of client seminars, including venue selection, invitations, bookings, menus and seminar notesHandling fee queries, client complaints and issues

Stock controlBookkeepingSales, revenue projections and management reportingPayroll and accounts payableFront office and customer service reliefMedia releases and tourism networking co-ordinatorManaging advertising and promotions

Front-office duties and client liaisonDiary management for all accountantsPreparation, compilation and distribution of income tax returns and financial statements to clientsPreparation and lodgement of ABN applicationsPoint of contact and lodgement of income tax returns with the Australian Taxation Office (ATO)Word processing for all audit reportsInvoicing and accounts receivableWeekly management reporting on accounts receivableDatabase maintenance and installation of software upgradesPoint of contact for all IT support, computer problems and queries

PeopleSoft database maintenance of employee data for Foreign Exchange, Information Technology and Interest Rates – approx. 1,000 employeesInternationally deployed for PeopleSoft and Crystal Reporting Training of HR Director and HR AdministratorsDatabase maintenance for all International Assignees Inbound and Outbound in relation to LondonPreparation and distribution of correspondence for the annual Performance and Evaluation ProcessFirst point of contact for Hewitt Associates; ValueFlex Employee Benefit AdministratorsIntegral part of team for the changeover to PeopleSoft on a global basis and parallel running of databasesTesting new version of global PeopleSoft and error reportingPayroll and Human Resources database reconciliation reportingSeconded to Human Resources I.T. Team for a period of 2 monthsCreation of ad hoc reports using MS Access and Crystal ReportingImplementation of tracking system and discrepancy reporting on International Assignee locations etc.