Heidi Mcgraw Email & Phone Number

Dallas, Texas, United States

Richardson, Texas, United States

• Managed extensive daily calendar of meetings and events. Coordinated (multiple time zones) schedules and arranging virtual meetings.
• Coordinate extensive luxury travel arrangements for the CEO to each of the 4 (four) corporate offices via his personal private jet and FBO (Fixed Base Operator). Familiar with small private airport operations and.
• Event planning and executing for meetings.
• Prepared Microsoft Power Point presentations for the CEO and executives.
• Prepared confidential personal and professional communications for the CEO.
• Established a local supply vendor to the new Dallas office which resulted in a more efficient and cost effective system for ordering operational supplies.

Dallas, Texas

• Administrative support for nine (9) executives (Executive Vice President of Revenue Optimization, SVP of Ecommerce, SVP of Analytics, three (3) VP's of Revenue Optimization and three (3) Divisional Vice Presidents of.
• Heavy executive calendar and email management.
• Event planning and executing for on/off-site meetings.
• Preparation of daily and monthly revenue reports, GSS and Star Reports for 80-90 properties. Increased efficiency by utilizing advanced MS Excel.
• Coordinate travel arrangements for all executives and their individual divisional management teams.

• Key support for the VP of Tax, Tax Department and the Director of Investment Accounting.
• Processed and assembled over 1000 Federal and State tax returns and over 2000 Investor K-1.
• Monitored and updated tax control spreadsheets.
• Scanned & electronically filed documents.
• Provided administrative support for a group of between 40 and 50 Accountants including extensive domestic and international travel arrangements, expense reporting, and general administrative tasks such as handling the.
• Implemented a new tracking and scheduling method through a shared departmental calendar.

Dallas/Fort Worth Area

• Provided support to the Senior VP of Accounting and Accounting's management staff.
• Authored and edited confidential correspondence.
• Established and maintained over 40 properties’ bank accounts (200+ accounts held at 13 different financial institutions.).
• Updated records for bank accounts, employee 401k and Property and Casualty Insurance to meet audit guidelines.
• Redesigned reports to update more effectively through the use of Macros and a main database.
• Improved individual training manuals and Power Point presentations for new hotel management employees.

Dallas/Fort Worth Area

• K-Force Temporary Assignment.
• Key support for the Region President, HR Director and Loss Prevention Manager (simultaneously).
• Maintained extensive schedules for 6 executives through Microsoft Outlook.
• Compiled and organized monthly accounting reports including the monthly P&L.
• Created Excel spreadsheets which tracked various staffing criteria for 66 branches within the South Central Region and Midwest Region.
• Initiated extensive travel arrangements and detailed itineraries for the Region President.