Heidi Mueller Email & Phone Number

Us

Us

Parsippany, Nj, Us

New York, Ny, Us

New York, Ny, Us

Responsible for HR & Benefit Operations and Payroll for the Americas (US, Canada & LATAM). Manage team of 11 analysts. ♦ Lead Payroll team through successful implementation of Workday Payroll & Time Tracking for US & Canada over 10-month period while maintaining production without complications♦ Lead Payroll team through successful implementation of Safeguard World International for LATAM Payroll♦ Created full suite of Test, Data Validation, Readiness and Cutover Plans for Workday Payroll & Time Tracking implementation♦ Lead the Post-Implementation Audit for HR with Internal Audit & KPMG successfully♦ Lead Benefit Ops through implementation of COBRA provider and Affordable Care Act reporting (1095) successfully♦ Partnered with Internal & External Audit to revamp all SOX Controls for HR & Payroll♦ Partnered with Functional Leads to choose Workday as our Global HCM system♦ Partnered with Benefit Strategy team to enhance HSA program♦ Lead functional team through multiple acquisitions and divestitures, acquired one larger company where I successfully brought in 800 US employees and paid them within five weeks with no errors♦ Attended Workday HCM & Payroll Fundamentals training for basic configuration♦ Transitioned team from an outsourced payroll model to in-house payroll model by creating new operating procedures and establish new corporate guidelines for team members♦ Currently working toward revamping the equity process to feed real time tax data to Stock Administrator, includes NQ, Restricted, ISO, PSA’s, 280G calculations♦ Great partnership with Finance, HRIS, Internal & External Audit that is fostered by continued communication

Responsible for Americas Payroll (US, Canada & LATAM) and managed a team of four employees. ♦ Reviewed all processes and system setup with KPMG & PWC to ensure full compliance according to IRS and other taxing authorities♦ Partnered with vendors to improve processes, took organization from paper input to 85% automation with ADP Enterprise 5 and eTIME, which allowed for reduced headcount by two♦ Implemented ADP Streamline for LATAM Payroll successfully and provided weekly dashboard to leadership on project status♦ Partnered with HR Leadership to shift Payroll from Finance to HR to align with Payroll’s core competencies and objectives

Parsippany, Nj, Us

Manage global payroll & mobility partners as well as manage all process escalations.♦ Partnered with vendors to resolve escalated local issues♦ Implement new tools to local payroll for process efficiency♦ Partnered with Treasury to implement regional banking solution♦ Partnered with Finance to implement global financial SAP system, gather local requirements and work with vendor to create automated G/L integration ♦ Manage team of two for US Payroll and Global Mobility; coach/mentor team and provide objectives to meet overall HR strategy

Parsippany, Nj, Us

Manage US payroll & mobility partners, manage process escalations.♦ I was hired to manage US Payroll implementation at end of UAT & Parallel testing phase where I brought the US payroll implementation from red status to green status within two weeks of hire♦ Stabilized US payroll go live within 2 months♦ Setup SOX Controls through payroll process♦ Created Access dbase to process payroll G/L files due to vendors inability to create from complicated requirements by go-live date

Gather business requirements from client to build on top of templated SAP payroll product - GlobalView for successful go live.♦ Partner with client for blue printing of current processes and requirements♦ Make recommendations to client for update to current processes for efficiency♦ Manage off shore configuration team to build system according to blue print♦ Write technical specifications for all outbound integrations to be developed♦ Coordinate and manage the vendor relationships through cycle of project to ensure integrations are properly tested and implemented♦ Manage Unit and User Acceptance testing with off shore team to validate results and review with client♦ Manage multiple parallel payroll tests with client for sign off♦ Coordinate and manage data conversion for master data and YTD’s at go live♦ Manage Application Support team through sustainability to successfully transition to full ongoing service support

New York, Ny, Us

Oversee all aspects of the US Payroll Service Center including payroll processing for 12,000+ associates in SAP, tax filing of 13 legal entities, tax compliance, company stock payment processes, system change requirements and vendor management. ♦ Hand selected for a cross functional global team to select a third-party payroll vendor to implement worldwide♦ Lead the payroll and time functional teams through the successful implementation of US payroll outsourcing to NGA EuHReka, created data conversion programs saving over a month worth of IT resources, received Excellence in HR Award for outstanding performance and personal sacrifice on the project♦ Manage the tax compliance of multiple country associates when there is a stock taxable event♦ Manage an annual ISO Project to request for information on Disqualifying Dispositions for tax purposes♦ Automated stock process with Morgan Stanley Smith Barney using Tax Plus, which will eliminate 100% of tax adjustments♦ Enhanced in-house database to accommodate annual RSU vesting, resulting in improved processing time♦ Researched tax treaties for multiple countries and developed program for global project participants traveling in the US to tax accordingly♦ Created process to monitor TVU grantees that are retirement eligible and withhold Social Security taxes♦ Partner with Corporate Tax on mergers and acquisitions for smooth transition of payroll and stock between companies♦ Revamp SOX compliance for Payroll and Benefits♦ Lead cross functional teams to roll out electronic W-2’s to US associates and outsource court withholding orders to save company 25% of operational expense♦ Coached and developed staff of five associates through one-on-one training and team building exercises, set annual goals and expectations for performance evaluations♦ Nominated to attend Six Sigma training and worked on a Green Belt project for certification♦ Extended Core Team member on global SAP implementation project EVEREST as SME

Progressively promoted to review all department processes to find areas of improvement, maintain highest level of compliance through research and coach/develop less experienced administrators.Created Access database to analyze tax calculations from Stock Administration provider to ensure compliance of tax withholding according to FASB rules, database saved 500+ hours annually in processing of daily stock activityRevamped entire tax withholding setup for LTI to minimize tax adjustmentsImproved Form W-2C process through automation, saving 120+ hours of OT within deptCreated database for Puerto Rico payroll to validate master data changes transferred to payroll vendor for accuracyAnalyzed payroll overpayments for cause, improved process and was able to recover 50% of overpaid funds

Perform month end accounting tasks for domestic and expatriate payrolls, tax equalizations, expatriate assignment cost projections, monthly invoicing to countries, expatriate year end preparation with tax partner and account reconciliations.

Brought on board to process Bi-Weekly and Semi-Monthly payroll for one month then promoted to Accountant.

Responsible for monthly payroll journal entries, account reconciliations, report creation and distribution and audit Corporate Payroll for compliance. Analyze all corporate salary expense accounts and balance actual to budget.

Processed Corporate and Retail payroll for 1200+ associates, calculated bonus and commission payments, master data entry and third party processing. Wrote and implemented the Retail Payroll Policies and Procedures Manual.

Audit bi-weekly payroll, look for overpayment, underpayments, any changes made to employee master data. Reconcile bank accounts, assist in preparation of Form 5500 and annual cost report. Set up new spreadsheets to analyze payroll data to compare actual to budget. Input payroll journal entries into the general ledger, update Excel spreadsheets for upper management review on revenues and expenses.

Customer service, input and process bi-weekly payroll for 700+ employees, process manual checks and final payouts, garnishments, support and flex care reimbursement. Train new supervisors on payroll reporting. Update Loretto Payroll Policies and Procedures Manual and management spreadsheets. Communicate with Department of Social Services, IRS and local union.

B.S., Business Administration

A.S, Independent Studies