Senior Administrative Assistant
Cambridge Associates Llc
Menlo Park, Ca
Appreciated for my exceptional attention to detail, excellent proofreading skills and ability to multi-task and prioritize multiple requests and deadlines. Demonstrated initiative to independently identify needs and flexibility to help where needed at this Investment Consulting Firm.• Worked harmoniously with up to 6 managing directors, keeping well informed of commitments and potential conflicts.• Conducted extensive calendar management, scheduling many internal and external meetings involving heavy coordination with internal staff (ensuring that technology was appropriate and functional for meetings, conference calls and video conferences); and arranging catering when needed.• Coordinated complex and detailed domestic and international travel arrangements using travel agency and Concur (online booking tool); renewing passports, obtaining visas when required, designing special travel folder / envelope with at-a-glance pertinent travel information, easily saving receipts for expenses.• Reconciled and submitted credit card statements and expense reports for multiple directors, saving significant time to concentrate on client work.• Prepared, proofed, edited, produced, shipped and emailed correspondence, discussion materials for client meetings, conferences and speaking engagements, supplying accurate materials and on-time deliveries.• Researched and compiled information packets up to 3 days in advance (quarterly manager letters and comments, fact sheets, client biographies and special projects), preparing directors for meetings.• Interacted with clients, assisting with requests, verifying shipping information and keeping systemwide client contact directory updated, ensuring meeting materials were delivered ahead of time and to correct place.• Solved many technical issues such as unjamming machines, figuring out work-arounds to get various software programs and machines to print correctly, resulting in time and cost savings.
