Heidi Harazin Email & Phone Number

Van Nuys, CA, US

• Manage day to day operation of the US Corporate Accounts Payable Department. Responsible for all month-end journaling and account reconciliation for AP accounts. 6 companies world-wide, 6 US Plants.
• Managed the implementation of SAP Concur Invoice for the automatic processing of all non-po invoices. Delivered the roll-out training sessions for over 70 users.
• Cleaned up vendor records after several messy acquisitions prior to my arrival, eliminating payments to incorrect vendors and ensuring our 1099 process could be timely and accurate. Responsible for 1099 preparation and.
• Responsible for 28 monthly journal entries, 17 account recs in Blackline (38 total accounts), monthly budget review and variance analysis.
• Managed the AP onboarding process for 4 newly acquired companies including communications with the new vendors, vendor records clean-up and vendor file upload to ERP and banks.
• Managed Vendor ACH data conversion to new banking platform.

Long-Term Temporary PositionManage AP, AR, Payroll processing and Ownership Transition Accounting Projects.- Payables and Receivables accounting within Sage ERP Mas 600 software- Monthly American Express and Payroll Reconciliations- Bi-weekly Payroll Processing, Expense Reimbursement, Quarterly Sales Tax Preparation - Monthly Bank Reconciliations.

• Manage payables processing, all HR function, IT, and Inventory Management for three retail stores, one online store, and 30 employees.
• Payables and PO tracking within Dimensions accounting and inventory management system
• American Express monthly reconciliations, Monthly Rent payments for 1 office and 3 stores
• 1099 Review, Credit Applications and processing of expense reports
• Hiring and On-Boarding of New Hires, Terminations, and Payroll Processing including Garnishments
• Benefits Enrollment and Open Enrollment, Training Development and Delivery

New York, NY, US

• Manage payables processing and month-end accruals for three internal companies and 5 offices including:
• Contract Labor payables - review of contracts, time verification, and monthly time reconciliations
• Project payables and tracking within Projector project management system
• American Express monthly reconciliations for IT, Travel and Purchasing
• Monthly Rent payments for 5 offices, plus management of lease contracts
• Manage Cash Receipts, 1099 Review, and Credit Applications

US

• Promoted to Franchise Sales. Responsible for first contact with approx. 1,200 leads for 12 Brands and lead qualification.
• Coordinated Tradeshows, booth graphics, sales materials, presenters, and food sampling.
• Sales of Corporate-Owned stores
• Production of new web-based Franchise Application Process and brand information materials
• Monthly reporting including cost, leads generated, and applications received, project progression as well as “Voice of the Customer” input

US

• Equipment sourcing, order estimation and processing, tracking and delivery for new store equipment orders.
• Serviced 300+ existing store orders per month, as well as new store openings for 12 brands including non-traditional store locations such as LA Fitness, Six Flags, Airports, Military Installations, and successfully.
• Project Management: Working closely with suppliers and Customs, solely responsible for $3 Million in equipment orders for the Tim Horton’s Co-Brand Project and timed deliveries for the opening of 75 stores in the U.S..
• Created inventory and order tracking system for the Tim Horton’s and LA Fitness projects, as well as an online parts order placement and tracking system that tracked 8,100 individual parts orders over a two year period.
• Managed a pricing restructure for each part and piece of equipment for all 12 Brands.
• Created database of equipment suppliers, pricing, equipment descriptions, supplier discounts, delivery lead times, specific supplier ordering requirements and template equipment estimates for each Brand for upload into.

US

• Streamlined communications with new franchisees, scheduling for training and presenters, registration process and efficiency of the 11-day repeating schedule for each University class. Tracked franchisee registrations.
• Responsible for Training booth A/V and materials preparations for the Annual Franchisee Meeting in Las Vegas. Coordinated materials, prize inventory, and shipping for a 17-city “Crew Rallies” tour.
• Responsible for coordinating team building events for the Training team as well as interdepartmental gatherings/challenges to maintain teamwork between departments and maintain a small company feel in a rapidly growing.
• Managed sales of uniforms and branded merchandise for new franchisees.
• Managed corporate hotel and rental car relationships.

• Produced a New Manager Education training course manual and resource library, as well as a New Hire On-boarding course manual. Managed class schedules and graduations.
• Secretary of the Safety Committee. Created and maintained OSHA Compliant employee health and safety programs, conducted mock audits, and managed accountability program. Responsible for employee communications and.
• Coordination of holiday parties, charity events, benefits fairs, blood drives, and productivity contests.
• Coordination of staff office moves during renovations and new facility construction projects.
• Worked with the CFO to prepared monthly and annual financial reports, drafted legal documents, and kept Executive Team meeting minutes.
• Acted as corporate travel agent and negotiated corporate travel discounts.

Undergraduate

Project Management, Teambuilding, Customer Service, Communications, Writing