Heidi G. Email & Phone Number

Las Vegas, Nevada, United States

Executive Assistant to the Vice President, Optum Health People Team, East Region & Senior Vice President Provider Contracting & Network Strategy

Las Vegas, Nevada, United States

Administrative Assistant to the Executive Director, On Demand Medicine; Medical Director, On Demand Medicine and Associate Director; Clinical Operations & Digital Health* Calendar Management* Meeting Agenda & Meeting Notes* Meeting Scheduling * Interview Coordination* Expenses* Reporting

Deerfield, Il

Executive Assistant to the Vice President, Field Sales, Neuroscience East &3 remote Regional Business Directors & Teams• Calendar management - scheduled an average of 10 meetings per day, reviewed Vice President's calendar twice daily and advised VP and 3 Directors of any changes in schedule either personally or via text• Scheduled weekly travel for all 3 remote Regional Directors, along with a minimum of 3 monthly trips for Vice President. Provided personalized itineraries and updated calendars with details for each trip the 3 remote Regional Directors took, along with providing personalized itineraries for the Vice President, updating her calendar and collaborating with off-site personnel to confirm arrangements.• Completed weekly expense reports for 4 and reviewed expense reports for 3 Regional Directors prior to Vice President review and approval.- Completed a special project to review 75 expense reports for Regional Business Directors, District Business Managers and Sales Representatives for a 2-month period due to the integration of an acquisition• Updated, on an ongoing monthly basis, rosters for all 3 remote Regional Directors • Updated, on a monthly basis, organization charts for Vice President's team• Completed, on average, 10 purchase order requests per month• Submitted, on average, 4 invoices per month to Accounts Receivable

Deerfield, Il

Executive Assistant to the Vice President of Sales, West &Commercial Learning & Development (3 Directors and department of 27)• Calendar management - scheduled an average of 10 meetings per day, reviewed Vice President's calendar twice daily and advised VP and 3 Directors of any changes in schedule either personally or via text• Scheduled bi-monthly, multi-city travel for Vice President, dependent upon business needs, and collaborated with off-site sales personnel to confirm all logistics. Scheduled travel for 3 Directors revolving around the sales meeting cycle (mostly). Provided all with personalized itineraries and updated calendars with details for each trip.• Completed weekly expense reports for Vice President and bi-monthly expense reports for 3 Directors. Reconciled company credit card statements for 3 Directors.• Updated, on a monthly basis, organization charts for Vice President's team and Commercial Learning & Development department• Completed, on average, 15 purchase order requests per month and submitted, on average, 4 invoices per month to Accounts Receivable• Scheduled all Commercial Learning & Development interviews, coordinated all logistics for candidates and escorted candidates during interviews.• Scheduled all Commercial Learning & Development department meetings, assembled agendas from 3 Directors, compiled presentations and provided materials for 30 attendees when required.• Collaborated with 3 directors on space planning for new department members, onboarded and offboarded department members and presented department orientation information for new team members.• Coordinated annual Commercial Learning & Development team building event, sourcing local venues for entertainment and food within strict budgetary constraints.• Provided administrative support for 27 department members when necessary.

Deerfield, Illinois, United States

Executive Assistant to the Head, Commercial Learning & Development &3 Directors & Department of 30• Assisted with the transition of new Department Head into the company and Department. • Calendar management - scheduled an average of 15 meetings per day, reviewed Department Head's calendar twice daily and advised her and 3 Directors of any changes in schedule either personally or via text• Scheduled travel for Department Head and 3 Directors revolving around the sales meeting cycle (mostly). Provided personalized itineraries and updated calendars with details for each trip. • Completed bi-monthly expense reports for Department Head and 3 Directors. Reconciled company credit card statements for Department Head and 3 Directors.• Updated, on a monthly basis, organization charts for Commercial Learning & Development.• Completed, on average, 15 purchase order requests per month.• Scheduled all interviews, coordinated all logistics for candidates and escorted candidates during interviews.• Scheduled all Department meetings, assembled agenda from Department Head and 3 Directors, compiled presentations and provided materials for 34 attendees and guest speakers when required.• Collaborated with 3 directors on space planning for new department members, onboarded and offboarded members and presented department orientation information to new team members.• Scheduled Senior Staff meetings, coordinated with 3 directors and Department Head on Agenda, compiled presentations, took notes and action items and disseminated meeting information to attendees when required. • Coordinated quarterly Senior Staff off-site staff meetings by sourcing hotel & meeting space, compiling agenda and presentations, taking notes and action items and disseminating any pertinent information to attendees and guest speakers when required. • Provided administrative support for 30 department members when necessary.

Deerfield, Illinois, United States

Executive Assistant to the Head, Commercial Learning & Development3 Directors & Department of 30• Calendar management - scheduled an average of 15 meetings per day, reviewed Department Head's calendar twice daily and advised her and 3 Directors of any changes in schedule either personally or via text• Scheduled travel for Department Head and 3 Directors revolving around the sales meeting cycle (mostly). Provided personalized itineraries and updated calendars with details for each trip. • Completed bi-monthly expense reports for Department Head and 3 Directors. Reconciled company credit card statements for Department Head and 3 Directors.• Updated, on a monthly basis, organization charts for Commercial Learning & Development.• Completed, on average, 15 purchase order requests per month and submitted, on average, 4 invoices per month to Accounts Receivable.• Scheduled all interviews, coordinated all logistics for candidates and escorted candidates during interviews.• Scheduled all Department meetings, assembled agenda from Department Head and 3 Directors, compiled presentations and provided materials for 34 attendees and guest speakers when required.• Collaborated with 3 directors on space planning for new department members, onboarded and offboarded members and presented department orientation information to new team members.• Scheduled Senior Staff meetings, coordinated with 3 directors and Department Head on Agenda, compiled presentations, took notes and action items and disseminated meeting information to attendees when required. • Coordinated quarterly Senior Staff off-site staff meetings by sourcing hotel & meeting space, compiling agenda and presentations, taking notes and action items and disseminating any pertinent information to attendees and guest speakers when required. • Provided administrative support for 30 department members when necessary.

Deerfield, Illinois

Executive Assistant to the Senior Director of Sales Operations,5 Managers and Department of 29• Calendar management - scheduled an average of 10 meetings per day, reviewed Senior Director's calendar twice daily and advised him and 5 Managers of any changes in schedule either personally or via text• Scheduled travel for Senior Director and 5 Managers revolving around the sales meeting cycle (mostly). Provided personalized itineraries and updated calendars with details for each trip. • Completed weekly expense reports for Senior Director and 5 Managers. Reconciled company credit card statements for Senior Director.• Completed, on average, 25 purchase order requests per month and submitted, on average, 10 invoices per month to Accounts Receivable.• Scheduled all interviews, coordinated all logistics for candidates and escorted candidates during interviews.• Scheduled all Department meetings, assembled agenda with Senior Director and 5 Managers, compiled presentations and provided materials for 29 attendees and guest speakers when required.• Scheduled Senior Staff meetings, coordinated with Senior Director and 6 Managers on Agenda, compiled presentations, took notes and action items and disseminated meeting information to attendees when required. • Coordinated quarterly Senior Staff off-site staff meetings by sourcing hotel & meeting space, compiling agenda and presentations, taking notes and action items and disseminating any pertinent information to attendees and guest speakers when required. • Coordinated annual off-site department team building event, sourced hotels and local activities, communicated logistics, reserved spa and golf reservations and arranged dinner for attendees and their families. • Provided administrative support for 30 department members when necessary.

Deerfield, Illinois

Executive Assistant to the Executive Vice President &Director of TPNA Affiliates - Mexico | Brazil | Canada• Managed Executive Vice President's calendar requiring approximately 75% of my daily effort. Reviewed calendar with EVP during morning commute and prior to Executive departure. • Coordinated domestic and international travel, provided personalize itineraries and updated calendar with all logistics information.• Completed weekly expense reports for EVP and Director with domestic and international expenses. Reconciled company credit card statements.• Reviewed organizational charts for 7 reporting Departments and submitted to President's Office on a monthly basis.• Compiled and reformatted monthly reporting Department activity reports for submission to President's Office.• Reviewed and proofread PowerPoint presentations submitted by reporting Departments during 2 annual financial cycles.

Lake Forest, Illinois

Executive Assistant to the Vice President of Marketing and Commercial Strategy• Managed Vice President's calendar, reviewed calendar with VP during morning commute and prior to Executive departure. • Coordinated domestic and international travel, provided personalize itineraries and updated calendar with all logistics information.• Completed weekly expense reports for VP with domestic and international expenses.• Updated, on an ongoing basis, department organization charts and submitted monthly to President's office.• Compiled and reformatted monthly Marketing activity report for submission to President's office.• Experience with 2 company integrations - Coordinated all confidential off-site meetings and was the only Administrative Professional able to schedule confidential meetings between both companies, attended 3 weekly confidential integration meetings enabling conference calling capabilities during each meeting and provided catering as well and assisting in arranging of security measures for VP during integration process.

Lincolnshire, Illinois

Administrative Specialist to the Senior Vice President of Marketing andsupervised 4 department Administrative Professionals• Managed Vice President's calendar, reviewed calendar with VP during morning commute and prior to Executive departure. • Coordinated domestic and international travel, provided personalize itineraries and updated calendar with all logistics information.• Completed weekly expense reports for VP with domestic and international expenses and reconciled company credit card statements.• Updated, on an ongoing basis, department organization charts and submitted monthly to President's office.• Compiled and reformatted monthly Marketing activity report for submission to President's office.• Scheduled and attended Senior Staff meetings, compiled agenda items, disseminated meeting information and took notes|action items. • Supervised 4 Administrative Professionals, held bi-weekly meetings, addressed HR issues and performance annual performance reviews.