Heidi Reece Email & Phone Number

Tampa, Fl, Us

New York, New York, Us

Citi December 2017 - PresentPayroll Analyst 2⦁ Build Invoices for Clients based off the number of hours privided towards the Scope of Work⦁ Add Milestones to Amended Scope of Work's received from the Hiring Manager⦁ Validate and build SOW's into Fieldglass to determine a SOW identification number⦁ Add Task Orders to Scope of Work's ⦁ Distribue and Approve Job Requisition's to the Supplier⦁ Assist in preparing, maintaining and upholding procedures for the technology resourcing needs of the department⦁ Ensure that all resources on-boarded meets Citibank’s strict compliance requirements and Citi’s expense management policies⦁ Ensure extensions and terminations are properly executed⦁ Responsible for validating on- boarding documents received from Supplier ⦁ Collaborate and work with internal and external operations in order to successfully execute all transactions associated with on-boarding’s and transitions⦁ Validate reports and correct any errors if needed⦁ Responsible for maintaining and generating reports from the VMS to manage resource data accuracy⦁ Volunteer to work on additional projects, and always willing to assist the team when needed⦁ Strong ability to comprehend and communicate effectively with the business units and suppliers⦁ Heightened sense and ability to produce quality work and maintain data accuracy in all transactions⦁ Support the application configuration, enhancement and implementation of new resourcing strategies and programs⦁ Strong team player to ensure that both individual and team deliverables are met⦁ Adverse with a variety of knowledge of how to execute Staff Aug, Onshore, and Offshore onboarding’s within the NON-IT department and Technology department⦁ Act as a key contact for all issues related to onboarding and monitor the progress through completion

Tampa, Fl, Us

• Prepare and compile documents relating to FLMA requests, Unemployment Compensation, Workman’s Comp, Employment Verification, New Hire Orientations/Training and background/Pre-Employment Drug Screening • Processed backgrounds & drug screens on prospective employees using third party vendors• Implemented an Employee Performance Review program to provide effective feedback for all employees• Revised the company Handbook to provide more structure for process and procedures• Provide Counseling for all Employees surrounding complaints• Developed and implemented Human Resource strategies, ensuring regulatory compliances• Created reports to track Time off for all employees• Process payroll using QuickBooks for all employees on a weekly basis. Manually entered and calculated time for all hourly employees• Manage and provided Payroll Analysis reports using Excel to the Owner• Manage PTO usage, and set calendar reminders• Implemented new policies and procedures for the Production team• Maintain all legal compliances for filing and documentation of personnel files• Responsible for providing reports and information for all General Liabilities and Workers Compensation Audits• Assist the Owner of the company in general day to day running of the business• Manage all Accounts Payable• Assist with AR and collecting payments• Create Invoices in QuickBooks on a daily basis• Provide daily updates for Financial Reports• Review and provide monthly Profit and Loss Statements with the Owner• Conduct employee interviews and terminations, along with Exit Interview meetings • Complete and review new hire paperwork• Expert with being able to work on multiple projects simultaneously with continuous interruptions

Fortitude Valley, Qld, Au

• Post jobs in the Applicant Tracking System as well as on external, niche job boards as directed by Hiring Managers• Research and update job board posting list, and proactively maintain postings, refresh and/or repost jobs• Assist with the flow of incoming candidates/resumes.• Review, pre-screen and forward pre-qualified candidates to Assigned Recruiter • Work directly with candidate to answer application questions to ensure that a complete application is received• Maintain candidates’ records in applicant tracking system• Participate in various recruitment projects as needed• Ensure all data in the recruitment database is accurate• Manage outlook calendars for scheduling, and coordinating interview arrangements• Assist recruiters with prescreening candidates prior to the onsite interview• Update candidate dispositions in our online tracking system• Manage/coordinate recruitment process( prescreened candidates, sourced resumes, scheduled interviews, coordinated travel, distributed interview details to both the candidate and interviewing team)• Source candidates from LinkedIn, and CareerBuilder• Manage receipt tracking for external website postings for monthly expense reports

Dublin, Oh, Us

• Monitored, reconciled, and assisted with fiscal administration for projects including, but not limited to, billing, expense reports, contracts, and purchasing• Managed all PTO for internal employees• Processed incoming and outgoing mail• Negotiated contract rates for Domestic hotels• Saved the company over 1,000.00 by conducting an audit with hotels that were booked using the company’s online portal system• Served as a liaison between corporate office and contractors and subcontractors in the resolution of a variety of day to day matters concerning assigned projects• Established and managed program scheduling, communications with all parties involved, registration, and coordination for all company events• Courier service as necessary for delivery and pickup of important items/documents• Coordinated the 2014 HEUG (Higher Education User Group) conference for the VP of Sales• Submitted proposals for approval, and registered employees to attend the conference• Researched information, and compiled statistics and data for minority participation• Arranged travel, meeting place, accommodations, meals, and transportation for all employees• Coordinated and scheduled events and meetings for all employees• Maintained outlook calendar for all employees• Arranged distribution of brochures, mailings, and e-mail blasts to list in the database• Processed payments from participants to vendors

Tampa, Fl, Us

• Managed the front desk line phone system and effectively directed callers to the appropriate recipients• Proficient with complex calendar management, including monitoring meeting times, providing reminders, directions to meetings and all scheduling needs• Arranged and coordinated travel arrangements and logistical details for the CEO• Received, sorted and distributed incoming/out-going mail• Maintained an organized and fully stocked conference room and supply area• Administered and processed recruiting tasks such as: I-9 documents, e-verify processing, background screening for applicants, new hire orientation and HR briefings, application tracking• Managed the onboarding and I-9 process for all new hire employees• Responsible for processing and transmittal of weekly payroll for over 150 employees• Eliminated payroll errors within two weeks of employment• Generated weekly invoices for clients using QuickBooks• Prepared and analyzed backgrounds/drug screens for new hire employees• Set all new hire employees up in the time tracking system along with updating Bullhorn• Managed the office calendar for all internal employees for conference calls and interviews• Performed recruiting processes such as coordination of job reviews and calendar management, screening of applicants, background checks, I9 verifications• Reviewed client contracts• Communicated the review comments and contract exceptions to project managers and associated staff• extracted additional information from staff related to contract details, associated scope, and potential risks• Worked closely with other Contract Reviewers to establish and implement policies and procedures related to contract reviews, contract filing, and overall functionality of the corporate Contracts Management department• Followed up with Project Managers to obtain fully-executed contracts• Coded incoming invoices from contract assignments and provided them to the AP department

Gb

• Coordinated with Recruiters within the market to schedule Skype interviews amongst candidates• Organized travel arrangements for potential candidates to interview with clients• Scheduled meetings with candidates and Recruiters internationally

Basking Ridge, Nj, Us

• Recruited and hired hourly/salary call center sales representatives, and supervisory positions• Reviewed resumes, pre-screened candidates via phone, and verified reference checks• Attended job fairs, interviewed job seekers for potential job placement• Verified all I-9’s through E-verify center wide• Implemented a HR Generalist training module• Maintained Appraisal Evaluations for 350 employees• Managed badge access for all employees, and visitors• Implemented a new interview process to help eliminate attrition • Managed the call centers headcount, attrition, and alignment reports• Responsible for keeping track of FMLA/ LOA hours center wide• Conducted Orientation for new hire training classes as well as Rollover meetings• Maintained the employee referral bonus payouts on a monthly basis• Provided superior administrative support to the Director of the call center, and maintained his• Outlook calendar• Prepared and submitted monthly expense reports• Coordinated budget meetings and monthly manager meetings• Coordinated event planning including facilities, catering, and logistics• Administered all employee offer letters• Coordinated with local vendors on special projects center wide in order to benefit employees and boost employee moral• Oversaw and maintained all employee personnel paperwork and files• Validated employees background and drug screens prior to employment • Consulted with employees regarding their concerns• Provided necessary termination paperwork for unemployment hearings• Managed employees occurrences when it came to attendance ensured proper feedback was provided by employee’s Team Developer• Conducted employee exit interviews • Provided employee’s with surveys center wide on a monthly basis to ensure efficiency and provided effective feedback • Processed payroll for over 100 temporary employees on a weekly basis • Distributed and sorted payroll checks for over 100 temporary employees

Zurich, Zurich, Ch

¤ Responsible for processing paperwork for new candidates ¤ Recruited candidates based off clients requirements ¤ Responsible for verifying drug screens and background information for all candidates ¤ Contacted candidates informing them of position details and clients expectations ¤ Informed candidates when their contract has ended