Helen Egan Email & Phone Number

Calibre House, Perth

Primary responsibilities included but are not limited to:•Management of daily diaries for Project and Engineering Managers•All correspondence to and from the Client•Monthly report submission•Formatting of all engineering documents (reports/scope/specs etc)•Meeting organisation and catering/equipment required•Minuting of meetings•Maintenance of Project personnel information and training matrix•Liaising with internal and external customers•Maintaining Project confidentiality at all times•Liaising with HR regarding manning levels and scheduling•Travel coordination for site visits•Liaising with IT regarding hardware and software requirements for the Engineering and Design teams•Liaising with Document Control •Maintenance of document and TQ registers•Organisation of Project Team functions•General administration assistance to current team of 30 people.

Mesa A Project - Pilbara

Primary responsibilities included but are not limited to:•Management and maintenance of Inx Inflight Travel Management Software used for travel, rostering, accommodation. Ensuring daily updates reflect accurate camp occupancy figures•Maintain the accommodation registers and perform weekly and monthly reconciliation•Maintain flights registers and perform monthly reconciliation•Maintenance of all Plant and Equipment Registers •Travel Co-ordinator - Booking and confirming flight arrangements for site based personnel for R&R•Generate, maintain and update rosters for all fulltime onsite CEJV personnel•Processing site applications for full mobilisations, site visitors and Service Contractors•All queries from on-site contractors relating to accommodation schedules•Internal queries and liaison with the client •Reconciliation of invoices to purchase orders•Production of daily reports to assist ESS with catering and arrivals•Provide cover for reception on a rotational basisPetty cash reconciliation•Cab charge distribution and reconciliation•Document control, filing and distribution•Minuting meetings - daily and weekly meetings when necessary•Answering incoming phone calls and monitoring of site radio channels

Primary Responsibilities included but were not limited to:•Assist with initial site set-up•Provide all-round comprehensive administrative support to the management and engineering teams on site •Maintain Plan and Equipment/Asset Registers•All correspondence To and From the Client.•All Client weekly reporting and requirements•Maintain the accommodation register and perform weekly and monthly reconciliation•Maintain Flights register and perform monthly reconciliation•Travel Co-ordinator - Booking and confirming flight arrangements for over 150 site based personnel for R&R and for site visitors •Assisting head office with monthly reconciliations of Client invoices•All aspects of weekly Payroll processing and payroll queries.•Petty cash control and reconciliation•Stock control of site uniforms and stationery•Reception.

Nhulunbuy, Nt And Then Perth Wa

Primary Responsibilities included but were not limited to:•FIFO bookings and Corporate travel bookings for both a local mine, ALCAN Gove in the Northern Territory and for Rio Tinto and Western Mining at Qantas Business Travel, Perth•Leisure travel bookings in retail centre in Gove, NT•Airport check-in and Flight control at local Gove Airport, NT•Customer Service and Satisfaction•Banking cash and cheques and logging the takings, NT•Issuing tickets and travel insurance•Filing and control of all documents associated with travel insurance, customer complaints and queries

Certificate In Building & Construction Estimating, Pass

Certificate In Contract Administration, Pass

Business Administration, Distinction