Helena Parrott Email & Phone Number

Kirkby In Ashfield, Gb

Nottingham, England, United Kingdom

Offering expert, efficient Executive Assistant/VA support to CEO's, Managing Directors & Senior Leadership teams nationally & internationally. VA/EA Services supported are (this list is not exhaustive)• SLT support for a team’s including CEO’s, Directors & Managers• Diary Management• Inbox Management• Arranging & hosting meetings (mostly via online means to be Covid secure)• Organising national & international documentation, including patents, grants & most recently… Show more Offering expert, efficient Executive Assistant/VA support to CEO's, Managing Directors & Senior Leadership teams nationally & internationally. VA/EA Services supported are (this list is not exhaustive)• SLT support for a team’s including CEO’s, Directors & Managers• Diary Management• Inbox Management• Arranging & hosting meetings (mostly via online means to be Covid secure)• Organising national & international documentation, including patents, grants & most recently communicating with Governmental level administration• Collating National/International data & preparing essential presentations• Liaising with National/International corporations & agencies for & on behalf of clients• HR & employment support• IT configuration, sourcing & software implementation for teams & SLTExperienced Executive Assistant & Director of Virtually Smart Ltd offering a wide range of business support services to effectively handle your ever-changing needs. Irrespective of the sector or what you need done, Virtually Smart Ltd can provide you with the remote assistance you require. https://www.virtuallysmartltd.com/ Show less

• Responsible for the management of the Managing Directors’ office – all daily activities, diary management across global time zones, supporting the Board with various activities to meet priorities• Supporting the work of the Board – meetings logistics, servicing monthly meetings and all other events, creating and collating Board papers, creating agenda and arranging speakers, capturing actions and ensuring actions are completed on time• Planning and arranging global business travel… Show more • Responsible for the management of the Managing Directors’ office – all daily activities, diary management across global time zones, supporting the Board with various activities to meet priorities• Supporting the work of the Board – meetings logistics, servicing monthly meetings and all other events, creating and collating Board papers, creating agenda and arranging speakers, capturing actions and ensuring actions are completed on time• Planning and arranging global business travel, ensuring trips are successful and meeting all targets required, ensuring time is used to maximum effect, negotiating best rates with agents• Supporting the MD and the leadership team in change planning, business & strategic planning• Liaising with consultants supporting the business on a variety of projects including Diversity & Inclusion and Project Management Function Review Show less

Brighton

• Responsible for the management of the VP’s offices including all day to day activities; proactive diary management across global time zones, acting as the first point of contact, handling all correspondence and administration tasks, organisation of the VP’s workload – developing and maintaining systems to ensure priorities are met – supporting global team • Planning and organisation of complex global travel arrangements, flights, hotels, visas, agendas – researching best prices, cost… Show more • Responsible for the management of the VP’s offices including all day to day activities; proactive diary management across global time zones, acting as the first point of contact, handling all correspondence and administration tasks, organisation of the VP’s workload – developing and maintaining systems to ensure priorities are met – supporting global team • Planning and organisation of complex global travel arrangements, flights, hotels, visas, agendas – researching best prices, cost savings, managing travel budgets - organising and supporting the visits of senior leaders and VIPs to the Brighton office • Managing internal expense claims for VPs, reconciling claims monthly, investigating any discrepancies, ensuring internal process are followed – offering process advice and support for team• Project Support, including managing, planning, tracking a variety of projects as needed, including reengineering strategy• Managing high level processing, invoicing and costing of variety of IT functions including $6mil contract for Click to Chat function – allowing customers to chat online with our representatives• Managing all team purchasing – offering cost saving advice, monthly reconciliation, investigating discrepancies, ensuring all purchases stay within budget• Liaising with senior management team on relevant issues to ensure strong communication links within the team. Management of team communication, organisational updates, distribution lists and organisation of office facilities, furniture and stationery• Management of move to new UK office site for team of approx. 150 – working with facilities and site managers to ensure team needs and expectations are met – ensuring all developments are communicated Show less

Burgess Hill

• Responsible for the management of the Managing Director’s office including all day to day activities• Planning and organisation of complex international travel arrangements, liaising with suppliers and factories worldwide over multiple time zones - servicing all meetings, internal and external• Responsible for ordering £7 million of goods worldwide and managing all logistical arrangements and supporting documents, building relationships with existing and new suppliers• Liaising… Show more • Responsible for the management of the Managing Director’s office including all day to day activities• Planning and organisation of complex international travel arrangements, liaising with suppliers and factories worldwide over multiple time zones - servicing all meetings, internal and external• Responsible for ordering £7 million of goods worldwide and managing all logistical arrangements and supporting documents, building relationships with existing and new suppliers• Liaising with senior management team to ensure strong communication links within the company• Preparing sales, stock, budgeting and forecasting reports - preparing annual costings, liaising and negotiating with suppliers to ensure best quality products and ensuring the company meets required margins• Managing membership of the Forestry Stewardship Council – creating and monitoring internal policies and ensuring all requirements are met to pass annual audit visits• Managing membership of KITE Environmental ensuring the company meets its packaging waste requirements and handling annual audit visits• Database administrator for internal Access Dimensions system for stock management and all financial activities• Management of internal communication and IT systems, and organisation of office facilities, furniture and stationery Show less

Home Based

• Management of the Centre of Vocational Excellence (CoVE) office and supporting the project manager in all areas; developing and managing systems, managing diaries, servicing all meetings and high profile events• Supporting the partners in development of capital funded projects to create modern training facilities, assisting in the creation and monitoring of the annual business plans ensuring targets are met • Responsible for marketing the CoVE including careers events, leaflets… Show more • Management of the Centre of Vocational Excellence (CoVE) office and supporting the project manager in all areas; developing and managing systems, managing diaries, servicing all meetings and high profile events• Supporting the partners in development of capital funded projects to create modern training facilities, assisting in the creation and monitoring of the annual business plans ensuring targets are met • Responsible for marketing the CoVE including careers events, leaflets, training and websites - research and data management, producing reports, monitoring financial budgets - ensuring a strong communication flow between partners via reports, meetings and presentations Show less

Brighton

• Managing the office of the Director supporting all aspects of administration – diary management, dealing with correspondence, preparation of reports, presentation and research materials, servicing meetings/ Supporting the work of the Senior Management Team and reporting regularly to them on relevant issues/ First point of contact for all external queries and management of the complaints process offering excellent customer service and expert advice, problem solving to ensure quick resolution… Show more • Managing the office of the Director supporting all aspects of administration – diary management, dealing with correspondence, preparation of reports, presentation and research materials, servicing meetings/ Supporting the work of the Senior Management Team and reporting regularly to them on relevant issues/ First point of contact for all external queries and management of the complaints process offering excellent customer service and expert advice, problem solving to ensure quick resolution of any issues / Ensuring all relationships, internal and external are managed to ensure excellent communication and efficient working/ Support and inform high profile stakeholders including MPs and Ministers/ Managing administration staff, delegating tasks and promoting professional development, interviewing candidates/ Monitoring budgets and financial activities Show less