Helene Kaut Email & Phone Number

Oakville, Ontario

• Review and handle all correspondence including drafting of responses and produce official correspondence as required
• Book and manage heavy travel schedule including all arrangements, including international travel
• Administer VP’s expense system, track and ensure accuracy and timeliness of invoices and expense reports
• Prepare and coordinate material and catering for key meetings, including creation and enhancement of presentation and support materials
• Implement best and consistent practices for corporate/flagship office administration including monitoring of expenses
• Schedule and lead regular meetings with sales coordinators/corporate office administrators to share and exchange ideas to ensure consistency of approach across regions

Oakville, Ontario, Canada

Oakville, Ontario, Canada

• Work closely with two VP’s in reviewing/prioritizing and following up on emails.
• Receive and screen phone calls, inquiries, correspondence and determine the urgency of response required and escalate issues as appropriate.
• Serve as a liaison between the VP’s, their management team and senior executives across the globe.
• Meet with VP’s at the beginning, periodically throughout the day and at the end of the day to review and adjust priorities.
• Organize and prioritize daily schedules; arranging appointments, meetings and events, schedule/manage complex itineraries for business and personal travel, and maintain their calendars.
• Coordinate and organize meetings from start to finish (e.g. reserve meeting space, videoconference when needed, assemble and distribute materials, ensure communication of information to attendees, follow-up on.

Kitchener-Waterloo, Ontario

Managed projects of small to medium size and priority to produce substantial organizational benefit.Identified necessary project resources from across the Distribution team, channels and divisional business units.Fostered a productive teamwork environment.

Burington, Ontario

Significant experience in executive administration, project management and event coordination.Liaison with clients, boards, stakeholders, industry associations and vendors.Received accolades from customers, team and advisors for positive client relationships, overall attitude and friendly approach, received high praise for organization and efficiency of.

Burlington, Ontario

Worked with Senior Project Managers, supporting all aspects of small to medium scale projects. Developed communciation plans, tracked project budgets and coordinated effective and efficient team meetings.

Toronto, Ontario

Accountable for Finance, Inventory, Distribution, Client/Vendor Relationships, some Human Resources.

Toronto, Ontario

Managed the closure of CHUM's International Television division, reducing inventory, managing direct reports, providing weekly status meeting to EVP, Business and Legal Affairs.

Contract Administration and Sales in Canadian Territory. Oversee Customer Sales Coordinator and Manager Distribution.

Sales forecasting, budgets, distribution.

Certification, Webmaster

Certificate, Ms Project

Certification, Project Management

Activities and Societies: Canadian Institute of Management

Diploma, Business Administration, Gpa 72.0