National Sales Support Coordinator
Current• Review and handle all correspondence including drafting of responses and produce official correspondence as required • Book and manage heavy travel schedule including all arrangements, including international travel• Administer VP’s expense system, track and ensure accuracy and timeliness of invoices and expense reports• Prepare and coordinate material and catering for key meetings, including creation and enhancement of presentation and support materials• Implement best and consistent practices for corporate/flagship office administration including monitoring of expenses• Schedule and lead regular meetings with sales coordinators/corporate office administrators to share and exchange ideas to ensure consistency of approach across regions• Participate in ad-hoc expense investigations as requested by Senior Financial Analyst• Charges expenses to accounts and cost centers by analyzing invoice/expense reports• Pays vendors by monitoring discount opportunities; verifying GST/HST id numbers; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments• Maintains spreadsheet to verify and post account transactions• Plan, control and manage sales team events from conception to clean up. Work out event details with sales executives, scout and book locations, food and entertainment.• Responsible for the day-to-day activities associated with the onboarding and off-boarding of Advisory Services employees.• BUCP/Disaster Recovery coordinator for Business Development team
