Helen Ford Email and Phone Number

Recruited as Assistant Project Manager to support Senior Project Manager in construction of a $10M+ high-end residential Sonoma Ranch. Responsible for writing, reviewing & tracking contracts, pricing, purchase orders, change orders, shop drawings, submittals, requests for information (RFIs), insurance certificates & waivers. Assess Change Order Requests to determine impacts to scope, budget and schedule. Tracking & filing subcontractor change order requests in the Change Order & Buy Out Log and Plan Update Log. Updating project budgets in Sage Timberline and Timberscan via CSI division job coding Ensure project data integrity & documentation is accurate, timely & coordinated. Prepare monthly $800K+ client invoice for Owners Rep with 500+ pages of labor, materials, subcontractor, consultant & permit documents input via Timberscan and Excel billing spreadsheets. Produce monthly Owner status/project reports in Sage Timberline to track progress and budget change orders. Updating subcontractor, consultant, vendor Project Directory. Disseminate monthly Project Schedule to all subcontractors & consultants. Coordinate the Permitting process. Experience with the design & construction process, from preliminary budget preparation to punch lists, close-out warranty packages and final waivers. Comfortable and skilled working with wealthy clients. Proficient with Microsoft Office Suite, Excel, Word, Outlook, Adobe Acrobat, Snagit 12, Drop Box, BOX, Google Drive, Google Docs, Google Calendar. Quick to learn new software programs. Strong desire to bring best practices to the company, share knowledge and facilitate team members’ mutual success.

Recruited to provide administrative support to Project Manager for high-end, residential custom home building and remodeling projects ranging from $1.2M to $5M to deliver projects on time, on budget and with satisfied clients. Duties include: obtaining plan copies as needed, keeping plans organized & stored in digital format; assist with bid process – calling subcontractors, collecting & organizing bids; tracking & filing subcontractor quotes; CSI Division coding; assist with AIA construction documentation (contracts, payment applications, lien releases); tracking subcontractors General Liability insurance records; preparing drafts of subcontract agreements and subcontract change orders; obtaining signatures for required documents via DocuSign; input budgets in Excel; schedule and attend job walks; transcribe contractor-homeowner-architect-designer meeting minutes and create upcoming meeting agendas; read/comprehend plans, specifications, bid materials, contracts and construction related documents; administer, monitor and input data into system applications and databases. Proficient with Microsoft Office Suite, Excel, Word, Outlook, Adobe Acrobat, SnagIt 12, Google Drive, Google Docs, Google Calendar. Quick to learn new software programs. Strong desire to bring best practices to the company, share knowledge and facilitate team members’ mutual success.

Manage office operations for this 24 yr.old high-end residential design-build firm specializing in real estate acquisition and new construction for $4M-$15M+ custom homes in Marin County. Responsibilities include: Preparing AR invoices, project cost analysis (17 Divisions; 106 categories), tracking change-orders, archiving data and file maintenance, updating CRM project management software daily for all projects, procuring and analyzing construction bids for all phases of construction; prepare construction contracts; contract administration; daily work with architectural drawings & construction documents; maintain updated insurance records and lien waivers. Demonstrate ongoing initiative, independence and drive for excellence in customer service and project management. Comfortable and skilled working with wealthy clients. Proficient in Co-Construct (cloud-based residential construction management software); Microsoft Office Suite, Excel, Word, etc. Quick to learn new software programs. Consistent above average quarterly performance reviews and bonuses.

Independent interior architect specializing in design-sales for residential design/build services. Self-generate ongoing relationships with SF Bay Area architecture and construction firms. Meet with homeowners, architects and contractors to review project/site requirements and plans. Develop design/build solution strategies and present creative pricing options. Responsible for closing new $100K-$1M+residential remodeling projects based on client meetings, CAD designs, product specifications and competitive construction estimates. Designer/Project Manager for all custom cabinetry, appliance selections, countertops, tile, decorative plumbing, flooring and window treatments at 8,000 sq.ft. 1920s Arts & Crafts style $10M new residence in Kentfield and 2,500 sq ft hi-end contemporary North Beach townhome that was completely redesigned and remodeled for $500K