Helen Jonas Email & Phone Number

Atlanta, Georgia, United States

Atlanta, Georgia, United States

Greater Atlanta Area

 Coordinate and execute Managing Partners multiple live broadcasts seamlessly during Covid and beyond. Coordinate and help lead the communications process for the Global Managing Partner election and internal Shareholders Council (McKinsey Board) election.  Coordinate and work directly with crisis response team on critical media related stories. Responsible for delivering communication programs that are aligned with the Firm’s global and strategic priorities. Project and traffic manager for designers, writers and producers within the Internal Communications team. Manage communication projects, memos and email – translating their objectives into plans and executing on them.  Proof extremely confidential memos and documents to be used internally and externally.  Coordinate materials and agendas for global Firm meetings. Coordinate and fully execute team meetings from inception to completion.  Maintain and track all aspects of team budget. Oversee About McKinsey Intranet pages. Discretely work with outside vendors on pilot programs. Trained in Marketing Cloud and Drupal.  Maintain strict confidentiality.

Tampa/St. Petersburg, Florida Area/ Atlanta, Georgia

 Coordinated Managing Partners live broadcasts, monthly correspondence and quarterly Partner only broadcasts. Coordinated and helped lead the communications process for the internal Shareholders Council (McKinsey Board) election.  Responsible for delivering communication programs that are aligned with the Firm’s global, strategic priorities. Project and traffic manager for designers, writers and producers within the Internal Communications team. Managed communication projects, memos and email – translating their objectives into plans and executing on them.  Proofed extremely confidential memos and documents to be used internally and externally.  Coordinated materials and agendas for global Firm meetings. Coordinated and fully executed team meetings from inception to completion.  Oversaw About McKinsey Intranet pages.  Maintained strict confidentiality.

Tampa/St. Petersburg, Florida Area

 Managed a portfolio of work related to learning and development for MAO consultants. Fully responsible for Firm Learning programs registration and reporting - Enroll BAs and Associates in Firm programs through on-line system and facilitated advertisement and enrollment for upper tenure programs based on tenure and staffing. Assisted in registration for new joiner programs and enrollment through on-line system for BBO, Mini-MBA, and EMBARK. Organized all aspects of Embark – hotels, catering, offsite events, pre-work, participation, breakouts, role players, facilitators and guest speakers – ensured program was run seamlessly. Management of MAO’s external executive coaching contracts and engagements – coordinate office visits, process invoices, track individual coaching engagements and analyzed cost benefit analysis of coaching program. Assisted with CSP reviews. Coordinated start dates with HR and recruiting. Maintained strict confidentiality.

Greater Atlanta Area/Remote (Tampa)

 U.S. support to the Global Managing Partner team with confidential financials, personnel and industry strategy, global press releases and external relations, organizing and administering meetings in multiple countries, internal communications, calendaring, logistics, Operating Committee and Shareholders Council (McKinsey Board).  Supported the Global Director to the Managing Partner and Internal Communications and Partner, Strategy & Operations of People (globally).  Previous support to the Chief of Staff to the Global Managing Partner.  Global Support to the Compensation Policy Committee and People Committee to plan all in person, offsite and video conference meetings with regards to logistics, agenda, food/beverage, major dietary requirements, off-site dinners, correspondence, confidential document handling and minutes.  Co-support leader for Shareholders Council with responsibility for logistics (meeting/hotel/transportation/food and beverage/transportation/visas), agenda, correspondence, spouse program, external speakers, security, donations, confidential document handling and minutes. Maintained extreme confidentiality in a role that has exposure to mobility, compensation, promotion, demotion, retirement and other sensitive matters.  Organized Global Managing Partner live townhall held twice yearly in remote locations. Coordinated video production crew, make-up, guest speakers, agenda, Q&A preparation, all correspondence to Partners in advance, and security.  Worked discretely with external C-suite level candidates during their interview process. Managed two heavy and complex international and domestic calendars on a daily basis with constant changes in an already busy environment.  Arranged complex international and domestic travel on a daily basis including trains, cars, flights (commercial and private) and visas processes.

Greater Atlanta Area/Remote (Tampa)

 Generated correspondence to Partners/Senior Partners and communicate with them on a daily basis.  Coordinated communications with external Firm for voting purposes during Managing Partner and Shareholders Council elections. Trained coordinator of the newly formed PCOC with regards to calendaring and coordinating events with 15 Senior Partners calendars. Onboarded all new FSP in the Atlanta office with the structure of the Firm – growth, election process and structure, global committees, Board structure and retirement.  Efficiently handled routing of all research, legal and production requests.  Prepared and processed billing payments, expense reports and time sheets.  Gatekeeper for all of McKinsey History books and distribution to newly elected Partners. Maintained and coordinated multiple global mailing lists, Firm calendar and intranet. Planned and supported multiple ad-hoc off-site meetings in US and other countries including MAC, Values Day (Firmwide), North America Partner meeting, Compensation COE and Internal Communications events. Global Firmwide proofreader for announcements and solely responsible for Managing Partner blog and announcements. Mentor to other Executive Assistants worldwide within the Firm.

Charleston, South Carolina Area

 Supported two Senior Vice President’s in Charleston’s largest healthcare facility while also researching, analyzing and compiling marketing and managed care information for projects and presentations. Gained/Developed a thorough knowledge of company operations, policies, and procedures for the healthcare industry. Worked on problems of diverse scope requiring data analysis for evaluating and identifying key factors for making decisions.  Co-created marketing plan to increase the awareness of RSFH in the commercial sector for a hospital branch through Trendstar and strategic analysis.  Researched and developed non-standardized reports, analysis and interpretation of the data and making recommendations to management based on findings.  Initiated and presented wellness plan for more than 4,000 hospital employees with a 94% participation rate Planned and organized company Board Retreat and also work closely and consistently with other high-level VP’s to coordinate and execute other events flawlessly.  Coordinated calendars with ease to arrange for weekly, bi-weekly and urgent meetings so that all parties involved are satisfied. Provide all support for travel arrangements, credit card reconciliation’s and expense reports for both VP’s and also their direct reports.  Handle details of a highly confidential and critical nature such as budget information with amounts that exceed $1 billion.  Recognized and awarded annual performance review within five months of hire and scored in the 95th percentile of organization therefore receiving promotion. Work together as a team with other executive assistants for projects as needed.***Please note that I left this job due to a transfer from my husbands company

Atlanta, Georgia

 Assisted the CEO and President of an organization that includes a school and hospital dedicated to caring for children with developmental disabilities. Conserved the Executive’s time by drafting letters, routing correspondence, researching related topics, collecting and analyzing information, and initiating telecommunications. Correspondees included other high-level executives, Doctors, Senators, donors and parents. Maintained the Executive’s appointment schedule by planning and scheduling meetings, teleconferences, and hotel and travel arrangements.  Handled and maintained all hard and computer files including CEO’s personal financial files.  Ordered supplies, completed check requisitions with detailed records and codes, handled budget information and highly confidential information such as employee’s salaries and grievances.  Instrumental in organizing all tours and fundraising events in order to raise money for awareness of the Institute. Managed and organized all correspondence of solicitation for gifts up to $1,000,000. Attended all Board Meetings and responsible for compiling the Board Reports, including the minutes of the meeting.  Organized the agendas of all meetings.  Responsible for managing and training temporary employees.***Please note that I left this job due to a transfer from my husbands company

Bachelor Of Business Administration (B.B.A.), Marketing

High School Diploma