Helle Christensen Email & Phone Number

Aarhus, Dk

Viby J

As a project coordinator, I have many different tasks across the organization, which require overview and good detail orientation. The great interface between colleagues, suppliers and management is fuel on my engine and here I can use my diplomatic and empathetic skills. A young and innovative environment that inspires me to do my best every day.

In my job as Facility Manager I had good benefit of my practical and logical approach when specific tasks had to be done. It also required the ability to create trust and be able to cope at /with all levels as negotiation of contracts/jobs were to be handled with both craftsmen, architects, managers and all there between.As coordinator on several projects - as ex. reconstruction and decorating a 6.500 m2 headquarter - it has been necessary with good structure, patience, carefulness, great planning skills and diplomatic sense.Main tasks:- Responsible for the operation of 6 offices in all about 15.000 m2- Negotiation and administration of lease contracts and various service contracts/suppliers- Refurbishing, decorating and planning of internal moves- Responsible for budgets and reporting in Danish and English- Various ad hoc tasks for managementProjects:- Planning and execution of move of about 150 employees in Aarhus incl. furniture and equipment- Building, decorating and opening of new office in Aalborg. Moving of about 30 employees and shut down of existing office- Building, decorating and opening of new office in Roskilde. Moving of about 40 employees- Rebuilding and decorating of office in Odense. Moving of approx. 30 employees- Building and decorating of new headquarter in Copenhagen. Moving of about 280 employees and shut down of 2 offices.All projects off course also implied renegotiation and optimization of all service contracts etc.

My biggest force and joy in my job as procurement manager has been the priceless build-up of good relations and confidence with business partners for the benefit of results and added value for both parties.The negotiation phase is always fun but there is nothing better than when an agreement is done and all parties are satisfied - and can be followed with a strong and constructively working relationship.Main tasks:- Negotiation, implementation, maintenance and administration of all suppliers and service contracts in DK E.g. office supplies stationery, cleaning, furniture, postal services etc.- Responsible for budgets and reporting in Danish and English

The travel business is fun, in constant change and challenging.I had the great experience to start up a new (for our travel agency) online booking system as we were one of the first Danish companies to be connected. That also meant that I participated to the guidelines for the interface and to remove the start-up problems.It is always exciting and challenging to be part of starting new projects.At the same time I prepared an official travel policy which created larger transparency and gave major cost savings.Main tasks:- Negotiation, implementation, maintenance and administration of all contracts regarding travel activity for all DK. E.g. contracts with Travel Agency, online booking tool, flight companies, hotels etc.- Reporting in Danish and English and partly responsible for budgets- Responsible for all employee's company credit cards- Head of project regarding implementation of online travel expense system.

My heart beats for providing the best service at all levels.It requires great co-operation between the reception and the employees/departments that they are working with/for. My noblest mission was to create mutual respect and thereby give the best possibilities for the ultimate service for both clients and colleagues.At the same time it is very giving and challenging to be in lead of employees as I find it important to embrace and respect the different kind of personalities. To understand and coach them is very satisfactory - especially when you see them grow in their job and be aware of their own potential. Main tasks:- Responsible for operation of reception desk in Aarhus and Copenhagen- Responsible for canteen operation i Aarhus- Maintenance and administration of service contracts regarding to reception and canteen- In head of 10 full time employees and 7-10 afternoon girls which implies hiring, coordination, appraisal interviews, dismissals etc.

As personal assistant I was close to the decision-making which I find very exciting and motivating to be part of. I had good benefit of my abilities to be structured, organized and self-motivated and at the same time be open and straightforward in my communication. I learned a lot about administration and management which I have carried with me in my later functions.Main tasks:- Secretary for CEO and the Head of Administration- Calendar management, meeting arrangements, agendas and minutes, reporting, presentations and correspondence in Danish and English- Preparation and administration of employment contracts- Travel manager - central booking of all flights and hotels- Head of receptionProjects: - Centralization of service and supply contracts for all 6 offices in DK to improve the efficiency of administration and to identify cost savings- Review of travel activities and implementation of new booking tool - Implementation of new IP telephone system and training of employees

As an outgoing person with an innate service gene it is impossible not to enjoy the work as a receptionist. To be the public image of a company and contribute to good experiences for clients and colleagues is near to my heart and I enjoy the interaction with all kinds of people. I have always been told that I have a smiling voice.Main tasks:- Telephone services- Welcoming of guests- Travel booking- Preparation for meetings- Postal services- Ordering of office supplies, flowers etc.- Various ad hoc tasks for the insurance departments

As responsible for the insurance conditions at several large companies I learnt the importance of listening and act as a discussion partner regarding all risc management. Ensure that all "gaps" are closed and to keep me updated on the individual company's challenges.A very exciting job was to be a part of developing and gather all insurances for Danske Gymnastik- og Idrætsforeninger and Danmarks Idræts-Forbund in a common solution called "Idrættens Forsikringer".Main tasks:- Assistant to insurance broker/partner with portfolio in large accounts- Daily administration and service of 10-15 large accounts and 3-4 large associations- Tendering, analyzes, recommendations, implementation and administration (also claims handling) of clients insurance accounts

Aarhus

I started in Baltica in 1987 and were moved to Tryg in 1995after a fission.Main tasks:- Consulting and sale of insurance for mainly private costumers.- Claims handling of smaller insurance cases.- Secretary to 3-4 insurance agents- Coordinator in the coorporation with real estate agents, car dealers etc.- Union representative for employees in central Jutland

Rudkøbing

Secretary/Assistant at the Mayor's Office, occasionally substitute in Bookkeeping and Reception